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[A. Meeting Opening]

[00:00:06]

GOOD AFTERNOON, I'D LIKE TO CALL THE JUNE FIRST TWO THOUSAND TWENTY ONE SCHOOL BOARD WORK SESSION TO ORDER. FIRST, WE HAVE OUR ANNUAL REPORT FROM THE SCHOOL HEALTH ADVISORY BOARD.

[B. School Health Advisory Board Annual Report]

GOOD AFTERNOON, WHEN THEY SAID I WAS UP FIRST, THEY REALLY MEANT IT.

MY NAME IS MARY DON STEWART AND IT IS MY PLEASURE TO BE THE CHAIR OF THE SCHOOL HEALTH ADVISORY BOARD.

AND I'M ACTUALLY WRAPPING UP MY TERM JUNE 30TH.

SO THIS IS MY LAST TIME TO PRESENT TO YOU ALL.

LET ME JUST MAKE SURE I KNOW HOW TO WORK THIS GREAT.

SO I THOUGHT IT MIGHT BE HELPFUL TO REVIEW WHAT OUR RECOMMENDATIONS LAST YEAR, EARLY 2020 WERE. TYPICALLY, WE TRY TO PRESENT IN MORE OF THE DECEMBER JANUARY TIMEFRAME TO BE MORE CONSISTENT WITH WHEN YOU ALL ARE WORKING ON YOUR BUDGET CYCLE.

BUT OUR LAST RECOMMENDATIONS RELATED TO EXPANDING THE WELLNESS INTEGRATION PROGRAM, WHICH WAS THE PROGRAM THAT TRAINED ELEMENTARY SCHOOL TEACHERS ON USING MOVEMENT AND PHYSICAL ACTIVITY IN THE CLASSROOM, WHICH UNFORTUNATELY DURING COVID THAT, AS YOU ALL KNOW, THAT PROGRAM WAS WAS CUT HAVING A SCHOOL NURSE IN EVERY BUILDING, WHICH ON THE FLIP SIDE, BECAUSE OF COVID, THAT WAS ABLE TO HAPPEN, WHICH IS FANTASTIC.

AND THEN ALSO THE SCHOOL HEALTH ADVISORY BOARD HAS HAD A VERY STRONG FOCUS ON EQUITY.

WE HAVE AN EQUITY SUBGROUP THAT REALLY HELPS US TO ENSURE THAT WE KEEP AN EQUITY LENS ON WHATEVER WORK WE DO.

AND WE REALLY ENCOURAGE THE SCHOOL BOARD TO TO CONSIDER THAT AS WELL AND REALLY GUIDING OUR DECISION MAKING AND OUR RECOMMENDATIONS USING HEALTH EQUITY LENS, BUT ALSO WHEN WHEN CONSIDERING WHAT ISSUES TO STUDY AND TO LOOK AT, TO CONSIDER THAT AND REALLY HAVE A WIDE VARIETY OF OF ISSUES THAT WE LOOK AT THE NUMBER OF PERCENTAGE OF STUDENTS WITH CHRONIC HEALTH CONDITIONS, SOCIOECONOMIC INDICATORS SUCH AS TITLE ONE STATUS AND LEVELS OF FREE AND REDUCED LUNCH, RACIAL AND ETHNIC COMPOSITION, THE SIZE OF ESSLIN, EXCEPTIONAL EDUCATION POPULATIONS AND ACADEMIC PERFORMANCE.

SO THIS YEAR, AS YOU KNOW, WE WERE NOT ABLE TO HOST OUR FIRST TWO MEETINGS, I BELIEVE, OF THE SCHOOL YEAR. AND SO WE DON'T HAVE FORMAL RECOMMENDATIONS THIS YEAR, BUT THOUGHT IT WOULD BE HELPFUL TO SHARE WHAT ISSUES WE HAVE BEEN STUDYING, AS WELL AS GIVE YOU KIND OF A PREVIEW FOR WHAT ARE OUR ISSUES THAT WE'RE LOOKING AT GOING INTO THE SUMMER AND THE BEGINNING OF NEXT SCHOOL YEAR.

SO AN ISSUE THAT IS A BEEN A VERY STRONG FOCUS FOR THE SCHOOL HEALTH ADVISORY BOARD FOR OVER FIVE YEARS AS SOCIAL EMOTIONAL LEARNING, WHICH AS YOU ALL KNOW, IS HOW STUDENTS ACQUIRE THE SKILLS AND KNOWLEDGE TO FORM POSITIVE RELATIONSHIPS, CONTROL THEIR EMOTIONS, SHOW EMPATHY. AND THE SCHOOL HEALTH ADVISORY BOARD YEARS AGO REALLY SUPPORTED THAT CCPS ADOPT S.L STANDARDS SIMILAR TO THE SOCIAL STANDARDS AND ALSO TO HAVE PILOTS IN PROGRAMING ACROSS THE COUNTY. AND WE'VE HAD A REALLY GREAT PARTNERSHIP WITH THE STAFF WHO HAVE KIND OF KEPT US INFORMED, BUT REALLY LOOKING INTO THE FUTURE, PRIORITIZING SCHOOL FOR BOTH STUDENTS AND FOR STAFF, AS WELL AS SOMETHING THAT HAS BEEN A PRIORITY IN THE PAST FOR JOB, BUT CONTINUES TO BE SOMETHING OF GREAT CONCERN ARE THE NUMBER OF COUNSELORS, SCHOOL PSYCHOLOGISTS AND OTHER SUPPORT HEALTH POSITIONS.

IT'S GREAT THAT THE NURSES HAVE KIND OF GOTTEN TO THAT THAT RATIO.

BUT WHEN YOU LOOK AT THE OTHER PROFESSIONALS TO TRY TO IMPROVE THE RATIOS FOR THOSE AS WELL, ESPECIALLY COMING OUT OF COVID PHYSICAL ACTIVITY HAS BEEN A ALSO A SIGNIFICANT ISSUE THAT THE SCHOOL HEALTH ADVISORY BOARD HAS BEEN FOCUSED ON IN THE PAST.

IT HAS BEEN BRINGING PHYSICAL ACTIVITY INTO THE CLASSROOM THROUGH WELLNESS INTEGRATION.

BUT ALSO WE HAVE DONE SOME WORK RELATED TO RECESS.

IN FEBRUARY OF TWENTY TWENTY, THE EQUITY GROUP OF SHEHAB HAD DRAFTED A SURVEY FOR PRINCIPALS TO ASK TO INQUIRE AND LEARN MORE ABOUT WHAT WAS HAPPENING AT RECESS, HOW ACTIVE STUDENTS WERE IN THOSE SORTS OF QUESTIONS.

AND AS YOU CAN IMAGINE THEN, MARCH TWENTY TWENTY SO THAT THAT DID NOT PROCEED.

BUT WE HAVE HAD SPEAKERS FROM CCPS TO SHARE MORE ABOUT POLICIES AROUND RECESS, AND WE'VE ALSO BROUGHT IN OUTSIDE SPEAKER AROUND RECESS TO SHARE SORT OF NATIONAL TRENDS AND BEST PRACTICES. BECAUSE WHAT YOU SEE NATIONALLY IS SOME EQUITY ISSUES ABOUT STUDENTS WHEN THEY STUDENTS WHO RECESS IS TAKEN AWAY FROM AS A PUNISHMENT.

SO THAT WAS SOMETHING THAT THE GROUP WAS INTERESTED IN SORT OF DIGGING IN TO SEE WHAT HAPPENS IN CHESTERFIELD COUNTY.

SO THERE'S A STRONG INTEREST IN LEARNING MORE ABOUT RECESS AND ALSO LOOKING AT THE AMOUNT OF DAILY RECESS AND POTENTIALLY EXPANDING THAT, AS WELL AS LOOKING AT HOW AND WHEN RECESS IS TAKEN AWAY AS AS A PUNISHMENT.

[00:05:05]

NUTRITION, THE WHAT THE CCPS HAS DONE DURING COVID IS JUST INCREDIBLE AND EXCEPTIONAL, THE SCHOOL NUTRITION TEAM HERE JUST REALLY PHENOMENAL IN GETTING, AS YOU KNOW, MILLIONS AND MILLIONS OF MEALS OUT.

AND IT'S SOMETHING THAT THE SCHOOL HEALTH REPORT, HEALTH ADVISORY BOARD HAS HAD A TOPIC ON OUR AGENDA FOR FOR A NUMBER OF YEARS.

AND WHAT WE'VE TALKED ABOUT IN SOME OF THE FUTURE ISSUES ARE OUR STUDENTS HAVING ENOUGH TIME FOR LUNCH, PARTICULARLY WHEN CONSIDERING MOVING FORWARD, AT LEAST FOR THE NEXT SCHOOL YEAR, THAT ALL STUDENTS WILL QUALIFY FOR FOR FREE LUNCH.

AND SO WHAT IS THAT GOING TO DO TO THE WAIT TIMES AND ENSURING THAT STUDENTS HAVE ENOUGH TIME IN THE SEAT TO ACTUALLY TO ACTUALLY EAT THEIR LUNCH? ALSO CONTINUING TO LOOK AT THE QUALITY OF SCHOOL MEALS, WHICH, YOU KNOW, IMPROVES YEAR AFTER YEAR. BUT IS THERE A WAY TO EVEN GET FEWER PROCESSED MEALS AND MORE, YOU KNOW, NOT TOTALLY FROM SCRATCH, BUT BUT LESS PROCESSED FOODS INTO THE CAFETERIA AND MORE FRUITS AND VEGETABLES AS WELL AS IS THERE A WAY TO PUSH FOR MORE EXPANDED ACCESS TO FREE MEALS IF THE WAIVER WHEN THE WAIVER RUNS OUT AT THE END OF THE SCHOOL YEAR? IF THAT HAPPENS, IS THERE A WAY CHESTERFIELD AS A COMMUNITY CAN CAN ADVOCATE FOR THAT? BECAUSE IT'S DEFINITELY A POSITIVE THING FOR FOR OUR COMMUNITY.

AND THEN THERE'S INTEREST IN LOOKING AT THE AVAILABILITY OF SNACKS DURING THE SCHOOL DAY FOR STUDENTS WHILE STILL BEING MINDFUL OF OF STUDENT ALLERGIES.

AND THEN FINALLY, FAMILY LIFE EDUCATION.

IT IS A REQUIREMENT THAT THE SCHOOL DIVISION HAVE AN OVERSIGHT COMMITTEE FOR FAMILY LIFE EDUCATION. SO IT'S BEEN SUGGESTED THAT THE SCHOOL HEALTH ADVISORY BOARD SERVE THAT FUNCTION. AND SO THERE IS THAT'S SOMETHING THAT'S NEWER TO THE ADVISORY BOARD.

WE DO HAVE SOME MEMBERS.

THERE'S JUST REALLY IMPRESSIVE MEMBERS OF THIS COMMITTEE.

THERE'S AN ADOLESCENT PEDIATRICIAN WITH A WITH A FOCUS ON THIS ON THIS TOPIC.

BUT AFTER NEW WELLS ARE RELEASED FROM THE STATE, IT WILL BE LIKELY THAT THE SCHOOL HEALTH ADVISORY BOARD CAN SERVE AS THAT OVERSIGHT COMMITTEE TO PROVIDE SOME GUIDANCE, SOME GUIDANCE AND FEEDBACK AND THEN A FEW OTHER TOPICS AS AS I MENTIONED EARLIER, THE WELLNESS INTEGRATION POSITIONS THAT HAD BEEN CUT.

IS THERE A WAY THE IS THERE A WAY FOR TO CONTINUE THESE EFFORTS THROUGH PROFESSIONAL DEVELOPMENT AND TRAINING? BECAUSE, AS WE ALL KNOW, PHYSICAL ACTIVITY IS A REALLY IMPORTANT COMPONENT OF A TRAUMA INFORMED RESPONSE.

AND SO AS MUCH AS POSSIBLE THAT WE CAN GIVE KIDS THE OPPORTUNITIES TO BE MOVING THEIR BODIES WHEN THEY'RE BACK TO SCHOOL FULL TIME IN THE FALL, THAT WOULD BE A REALLY GREAT OPPORTUNITY. ALSO SOMETHING THAT WE HAD LOOKED AT IN THE PAST RIGHT BEFORE COVID WE'D HAD SEVERAL PRESENTATIONS ON WAS VAPING AND SOME INTERESTING MODELS FOR WHEN FOR PROCEDURES AROUND EDUCATIONAL ALTERNATIVES FOR WHEN STUDENTS ARE ARE CAUGHT VAPING VERSUS PUNISHMENT AND POSSIBILITIES FOR EXPANDING THAT THOSE OPTIONS THROUGHOUT THE COUNTY.

AND THEN DURING COVID, WHEN WE WEREN'T ABLE TO MEET THERE WAS YOU ALL, I BELIEVE, RECEIVED A A LETTER FROM IT WAS 14 MEMBERS OF THE SHOPS SINCE WE WEREN'T ABLE TO MEET IN PERSON TO HAVE A VOTE, JUST ASKING IF THE BOARD LOOK AT STUDENT RESOURCE OFFICER PROGRAM, ESPECIALLY IN LIGHT OF LACKING SOME OF THE RESOURCES RELATED TO SCHOOL COUNSELORS AND SCHOOL PSYCHOLOGISTS TO KIND OF DO AN OVERALL REVIEW OF ALL OF THOSE KIND OF SUPPORT POSITIONS. SO THANK YOU FOR THIS OPPORTUNITY TO KIND OF SHARE WHAT WE'VE BEEN WHAT WE'VE BEEN WORKING ON. I CAN ANSWER ANY QUESTIONS IF YOU IF YOU HAVE THEM.

THANK YOU, BOARD MEMBERS. IS THERE ANY DISCUSSION OR QUESTIONS? MS. HAINES. I JUST FIRST I WANTED TO THANK YOU FOR YOUR SERVICE.

I THINK THAT OFTEN OUR SCHOOL BOARD COMMITTEE CHAIRS CAN BE SIMILAR TO PTA PRESIDENT AND VICE PRESIDENTS AND SECRETARY IN THAT THEY OFTEN REPEAT TERMS BECAUSE OF THE, YOU KNOW, THE NEED TO FIND SOMEBODY WHO HAS A LOT OF EXTRA HOURS THAT THEY CAN COMMIT.

I DON'T THINK PEOPLE REALIZE HOW MANY HOURS GO INTO PTA LEADERSHIP, HOW MANY HOURS GO INTO OUR BOARD COMMITTEE LEADERSHIP.

SO I THANK YOU FOR THAT SERVICE.

AND I ALSO WANTED TO TO POINT OUT THAT MY PUSH FOR FOR EXPANDING RECESS CAME FROM A JOB. CERTAINLY I HAD IT WAS PREVALENT ON THE CAMPAIGN TRAIL IN THE END, BUT I DIDN'T KNOW IF IT WAS AN ISSUE.

AND I REMEMBER MY FIRST JOB MEETING.

SO I THINK IT'S IMPORTANT TO GIVE A SHOUT OUT TO THE PREVIOUS BOARD AND THE CONVERSATIONS THAT I HAD THAT WE HAD AROUND THIS ISSUE BEFORE WE CAME ON BOARD AND THEN ALSO TO SOCIAL AND EMOTIONAL LEARNING. YOUR PRESENTATION REMINDED ME THAT THIS IS WORK THAT HAS BEEN ONGOING FOR FOUR OR FIVE YEARS.

[00:10:02]

AND SO I JUST, AGAIN, WANT TO THANK.

THOSE WHO CAME BEFORE US IN THIS VERY IMPORTANT WORK, SO THANKS.

YES, THANK YOU.

BOARD MEMBERS ANYONE ELSE? THANK YOU.

THANK YOU. NEXT, WE HAVE AN OPERATIONS UPDATE FROM MR.

[C. Operations Update]

DAVIS AND HIS TEAM.

GOOD AFTERNOON, MR. CHAIRMAN, MEMBERS OF THE BOARD, SUPERINTENDENT DOHERTY.

IT'S A PLEASURE TO BE HERE AND THINGS ARE STARTING TO GET BACK SLIGHTLY MORE TO NORMAL.

AND I'M GOING TO HAVE EACH OF OUR THREE DIRECTORS SPEAK WITH YOU.

BUT I'M JUST GOING TO LEAD OFF BY SAYING, I THINK IN A VERY, VERY UNIQUE YEAR THAT OUR ACCOMPLISHMENTS ARE STILL SOMETHING TO BE VERY, VERY PROUD OF IN IN OPERATIONS.

AND SO YOU'RE GOING TO HEAR FROM OUR DIRECTORS OF STUDENT TRANSPORTATION FACILITIES AND CONSTRUCTION. THE WORK THAT WE'VE DONE IN THE PAST YEAR IS SETTING THE STAGE FOR A FULL REOPENING THAT WE'RE ANTICIPATING.

AND AUGUST, THERE'S A LOT OF WORK TO BE DONE THIS SUMMER THAT WE'RE GOING TO DISCUSS WITH YOU THAT WE WILL PROVIDE NOT ONLY IN OUR BUILDINGS, BUT ON OUR BUSSES, A HEALTHY AND SAFE ENVIRONMENT AND ALL OF THESE LEARNING SPACES WE'RE EMERGING FROM THIS PANDEMIC AND WE'RE GOING TO BE FOR THE BETTER FOR IT.

AND WE'VE LEARNED A LOT AND AND WE'VE STOOD TALL AND COME THROUGH.

AND WE'RE GOING TO REMAIN EXCELLENT STEWARDS OF THE RESOURCES THAT YOU PROVIDE TO US AND THE GUIDANCE AND POLICY THAT YOU PROVIDE TO US.

WE LOOK FORWARD TO CONTINUED PARTNERSHIP AND WE'RE VERY EXCITED ABOUT A LOT OF THE INITIATIVES IN FRONT OF US.

SO WITHOUT FURTHER ADO, I WILL BRING DR.

FRY TO COME UP AND TALK TO US ABOUT STUDENT TRANSPORTATION.

GOOD AFTERNOON. THIS AFTERNOON, I'D LIKE TO TALK TO YOU ABOUT OUR RECRUITING AND TRAINING, OUR PLANS FOR SUMMER SCHOOL, OUR PROGRESS WITH TYLOR DRIVE, AS WELL AS OUR STOP ARM CAMERA INITIATIVE.

AS FAR AS RECRUITING, WE'VE ACCRUED IT THROUGH APPLICATIONS OVER THREE HUNDRED APPLICANTS. UNFORTUNATELY, ONLY ABOUT 10 PERCENT OF THOSE HAVE REMAINED WITH US AFTER THE TRAINING WE DO HAVE CURRENTLY AT THE TIME OF THIS PRINTING.

TWENTY THREE IN TRAINING.

SO WE'RE HOPEFUL THAT THAT NUMBER WILL CONTINUE AS WE MOVE FORWARD.

WE'RE VERY EXCITED ABOUT THE IN-PERSON JOB FAIR THAT'S SCHEDULED FOR THE 17TH AT MANCHESTER MIDDLE SCHOOL FROM THREE TO SEVEN.

SO WE'RE EXPECTING A GREAT TURNOUT FOR THAT.

TALK TO YOU A LITTLE BIT ABOUT OUR TRAINING, WHICH HAS EVOLVED, AND I BELIEVE IT'S IMPROVED OVER THE PANDEMIC.

IT STARTS OUT WITH APPLICANTS BEING VETTED BY THE H.R.

DEPARTMENT AND US INTERVIEWING THEM ONCE RECOMMENDED FOR HIRE APPLICANT APPLICANTS BEGIN TRAINING RIGHT AWAY.

THAT TRAINING FOR THE PAST OVER 12 MONTHS HAS INVOLVED 40 HOURS OF VIRTUAL TRAINING, AS WELL AS ADDITIONAL HOURS OF COMING IN AND DOING THE FACE TO FACE PRECHECK TYPE TRAINING.

TYLER DRIVE TO BECOME PART OF THAT TRAINING IN THE NEAR FUTURE.

ONCE WE FINISH WITH THE VAST MAJORITY OF THE DRIVERS, THERE ARE LAG TIMES IN THE TRAINING AND WE DO GIVE THE TRAINEES OPPORTUNITIES TO CONTINUE WORKING FOR US AS BUS ATTENDANTS.

WE AS TRAINERS AND CCPS DO ADMINISTER THE LEARNER'S PERMIT AND WHICH WE'RE VERY PROUD OF, AND OTHER COUNTIES COME TO US AS WELL SOMETIMES.

WHAT'S THAT PERMIT IS ISSUED.

DRIVERS GO RIGHT INTO 18 HOURS OF BEHIND THE WHEEL TRAINING.

WE MEET WEEKLY TO LOOK AT APPLICANTS AND TRAINEES THAT ARE IN THE PIPELINE AND IN ANTICIPATION OF OUR DRIVERS FINISHING THAT 18 HOURS, WE'LL DO THE FIVE ROUTES THAT NEED TO BE COVERED. WE ASSIGN AN AUXILIARY TRAINER TO THAT ROUTE SO THAT ONCE THE DRIVER RECEIVES THEIR CDL AND IS READY TO GO ON ALLOWED, THAT AXILLARY TRAINER IS ALREADY ON THAT ROUTE, LEARNING THAT WHILE WAITING FOR THAT TRAINEE TO COME START DRIVING OUR STUDENTS AND OUR GRAVY TRAIN WILL STAY WITH THAT TRAINING FOR ABOUT THREE DAYS UNTIL THEY'RE VERY COMFORTABLE AND THEY KNOW THEIR WAY AROUND WITH OUR STUDENTS.

PREPARATION FOR SUMMER SCHOOL HAS BEEN ONGOING AS WE ANTICIPATE A LARGE TURNOUT OF OUR STUDENTS. WE KNOW THAT JUNE THE 1ST IS THE DEADLINE FOR SUMMER SCHOOL AND WE ARE ANTICIPATING A LARGE NUMBER OF STUDENTS.

AND AS SUCH, WE'RE GOING TO NEED A LOT OF DRIVERS.

[00:15:01]

WE'RE EXPECTING TO GET MORE DRIVERS THIS YEAR.

AND THE 16 PERCENT INCREASE IN PAY OVER THE SUMMER IS CERTAINLY GOING TO HELP WITH THAT.

WE'RE VERY EXCITED ABOUT TILO DRIVE.

WE'VE TRAINED HUNDREDS OF DRIVERS WITH THIS NEW SYSTEM AND THEY ARE CURRENTLY USING IT, ALTHOUGH WE'RE CALLING IT PRACTICE RIGHT NOW.

THEY ARE USING IT REGULARLY AND ONLY USE PAPER ON THE SMALL OCCASIONS THAT THEY THAT THEY NEED TO BACK UP. WE PLAN TO FINISH WITH THE TITLE DRIVE TRAINING AS EARLY AS JUNE THE 10TH WITH THE MAKEUPS AND WHATNOT GOING THROUGH JUNE THE 17TH.

WE PLAN ON A PILOT OF PRE-K STUDENTS WITH OUR YEAR ROUND SCHOOLS.

THESE ARE THESE STUDENTS WILL BE IN A KINDERGARTEN READINESS PROGRAM AND WE'LL ISSUE THESE IDS FOR THE TYLOR DRIVE WHEN THEY IF THEY REGISTER BY THE FIRST.

WHAT ABOUT THE PICTURES OF THE COUNCILMAN? THE PICTURES, OK, SO THE PICTURES IN THE TOP PICTURE IS A MOCK UP OF WHAT THE ISD WILL LOOK LIKE. AND AS STUDENTS BOARD THE BUS, THERE'S A READER THERE SIMILAR TO THE ONES THAT WE USE TO GET INTO SCHOOLS AND THEY TAP THAT AGAINST THAT READER AND THEIR PICTURE ONCE WE HAVE PICTURES AGAIN, AS WELL AS OTHER INFORMATION POPS UP.

WE THINK THAT THIS IS GOING TO BE VERY VALUABLE AND GIVE ONE MORE LAYER OF SECURITY FOR OUR STUDENTS, OUR YOUNGER STUDENTS, PRE-K AND KINDERGARTNERS TO MAKE SURE THEY'RE GETTING ON THE RIGHT BUS FROM THE SCHOOL.

THEY'RE GETTING OFF AT THE RIGHT STOP.

WE'RE ALSO WORKING WITH THE COUNTY, AS YOU CAN SEE, WE HAVE A NUMBER OF DIFFERENT DIVISIONS WITHIN OUR SCHOOL DIVISION AND IN THE COUNTY WORKING TOGETHER TO IMPLEMENT STOP ARM CAMERAS. WE'VE BEEN MEETING REGULARLY RECENTLY, AND IT IS OUR HOPE THAT IN THE VERY NEAR FUTURE WE WILL SELECT A VENDOR AND HAVE THESE INSTALLED.

THANK YOU. QUESTIONS, PLEASE.

I HAVE ONE QUICK SINCE WE'VE BEEN USING THE TYLOR DRIVE SYSTEM.

HAVE YOU GUYS SEEN A DECLINE IN LEAD BUSSES, JUST BASICALLY A MORE EFFICIENT DELIVERY? WE DON'T HAVE ANY DATA TO SUPPORT THAT.

BUT ANECDOTALLY, YES, IT JUST MAKES A LOT OF SENSE THAT IT WOULD BECAUSE RATHER THAN HAVING TO KNOW WOULD YOU DO THIS WELL, COME IN AND GET THE PIECE OF PAPER AND THEN GO GET BACK OUT ON THE ROAD.

IT'S PUSHED DIRECTLY TO THEM.

IT POPS UP.

IT MOVES THEM AROUND THROUGH THE ROUTES, TELLS THEM THE KIDS.

IT'S MUCH, MUCH MORE EFFICIENT.

IT SAVES A LOT OF TIME.

RIGHT. THANK YOU. MS. BAILEY. UM, WHAT PROCESS IS THERE PLEASE DO YOU HAVE IN PLACE FOR WHEN THE STUDENTS HAVE LOST THEIR ID CARD OR THEY GO TO BOARD THE BUS AND THEY DON'T HAVE IT.

THANK YOU FOR ASKING THAT.

IF THEY DON'T HAVE IT, THEY CAN STEAL THE BUS DRIVERS CAN STILL MANUALLY LOAD THEM ON THE BUS, WHICH THEY DO WITH ALL THE OTHER STUDENTS.

THEY JUST KEPT ON THE PICTURE AND IT LOADS THEM AND THEY'RE ALPHABETIZED BY FIRST NAME BECAUSE MOST OF OUR DRIVERS KNOW THEM BY FIRST NAME AND THEY JUST TAP IT.

I'VE ALSO MET WITH THE TWO SCHOOLS.

THEY'RE DOING THE PILOT AND WE HAVE GONE OVER HOW THEY CAN ISSUE A NEW CARD.

AND IT'S A VERY SIMPLE PROCESS OF POINTING AT THE PROPER SPACE AND CINERGY TAPPING THE NEW CARD AND IT POPULATES WITH THE NUMBER AND THEN THEY ISSUE IT TO THE STUDENT AND THEY'RE GOOD TO GO AGAIN.

MS. HEFFRON CAN YOU I'M JUST WANT TO GO BACK TO THE DRIVER, THE DRIVER SITUATION FOR LACK OF A BETTER. WHAT'S OUR CURRENT RATE OF DRIVER PAY, STARTING SALARY, STARTING HOURLY PAY. THE CURRENT RATE IS FIFTEEN FIFTY NINE AND STARTING WITH THE NEW CONTRACTS IT'LL BE SEVENTEEN, TWENTY ONE.

GREAT. AND IS DRIVER PAY INCLUDED IN THE FORTHCOMING HOURLY SUPPORT STAFF SALARY STUDY THE ONE THAT'S GOING TO BEGIN THE SUMMER? I BELIEVE THAT IT IS.

ARE WE TO THAT WHEN ARE THERE ANY EFFICIENCIES TO BE GAINED BY LOOKING AT EXPANDING THE SOLO FLEET SO THAT MAYBE IN PARTS OF OUR COUNTY THAT'S MORE RURAL, MAYBE YOU HAVE 10 KIDS THAT LIVE WAY OUT AND, YOU KNOW, YOU COULD USE A MINIVAN.

[00:20:04]

YOU DON'T NEED TO SEE THE LICENSE.

HAVE YOU LOOKED AT THINGS LIKE THAT JUST BECAUSE WE HAVE SUCH A SHORTAGE? AND THEN THE OTHER QUESTION IS, ARE WE CONFIDENT THAT THE STRATEGIES THAT THEY'RE RAISED AND MY UNDERSTANDING OF THIS, WE'RE ALSO LOOKING AT A BULLIS.

ARE WE CONFIDENT THAT THOSE THINGS WILL MEET OUR NEEDS OR I KNOW RECENTLY WE JUST INCREASED SUMMER SCHOOL TEACHER PAY PRETTY QUICKLY.

ARE WE READY TO PIVOT VERY QUICKLY IF THE SHORTAGE IS EVEN MORE EXTREME THAN PLANNED IN THE FALL? THIS IS MY QUESTION.

I'LL START WITH THE LAST ONE QUESTION, BECAUSE THAT'S BEEN ON MY MIND FOR OVER A MONTH AND THAT'S PROVIDING FOR SUMMER AND BEING PREPARED FOR THAT.

IT'S MY UNDERSTANDING THAT THE 16 PERCENT IS THE SAME THAT'S BEING PAID ACROSS THE COUNTY FOR FOR SUMMER. AND WE'RE VERY APPRECIATIVE OF THAT.

WE HAVE BEEN PREPARING ROUTES BASED UPON BASICALLY EVERYONE COMING BACK AND THEN WE WILL COLLAPSE THOSE ROUTES AS NEEDED.

WE'VE BEEN DOING A LOT OF ADVERTISING AND WE WILL NOT HAVE A SOLID IDEA OF HOW MANY STUDENTS WE HAVE AND HOW MANY ROUTES WE HAVE AND THEN HOW MANY DRIVERS AS A RESULT WILL NEED UNTIL AFTER THE FOURTH OF JUNE, WHEN WE'VE GOT ALL OF OUR DATA AND THE TO START REALLY JUMPING IN AND PLUGGING THEM INTO PLACE AND COLLAPSING THEM VERY QUICKLY.

WE'VE GOT TO GET THAT DONE BY THE 16TH IN ORDER TO PRINT ROUTES SO THAT WE CAN GIVE THOSE ROUTES TO DRIVERS ON THE 21ST FOR THEM TO BE PREPARED TO GO AS FAR AS LOOKING AND EXPANDING THE SILVER FLEET, THAT HAS BEEN FOCUSED PRIMARILY ON PRIVATE TRANSPORTATION, INDIVIDUALIZED TRANSPORTATION, WHERE THERE'S A ONE TO ONE NEED.

WHEN YOU EXPAND IT TO GREATER THAN ONE OR TWO STUDENTS, YOU'RE LOOKING AT A LARGER VEHICLE. AND WE HAVE LOOKED AT THAT FOR AND USED IT IN SOME SITUATIONS, ESPECIALLY FOR FIELD TRIPS WHERE WE HAVE A HARD TIME PROCESSING THEM.

IF THERE IS A VAN THAT HOLDS LESS THAN 10 INDIVIDUALS, THEN WE UTILIZE THAT.

BUT THAT'S THE EXTENT OF OF EXPANSION THAT WE'VE TALKED ABOUT, THAT I GET ALL OF THE PIECES NEEDED.

ALL RIGHT. THANK YOU, MR. CHAIRMAN. MAY I GO AHEAD.

THANK YOU, MISS. YOUR QUESTION WAS I THINK IT WAS ARE WE CONFIDENT FOR I MAY MISINTERPRETED FOR THIS COMING SCHOOL YEAR? AND I WOULD SAY WE ARE NOT CONFIDENT.

I WANT TO BE VERY HONEST.

I MEAN, THERE IS A THERE'S A HIRING SHORTAGE IN THIS COUNTRY.

THERE'S NOT A SCHOOL DISTRICT THAT IS NOT SUFFERING RIGHT NOW.

SOME SCHOOL DISTRICTS HAVE STOPPED BUSING IN RURAL AREAS.

I MEAN, THEY JUST CAN'T DO IT.

THERE'S NOT MUCH MORE WE CAN DO EXCEPT PEOPLE COMING BACK TO WORK.

AND AS WE'VE TALKED TO THE BUSINESS CHAMBER, YOU HAVE SEEN UP AND DOWN EVERY STREET YOU DRIVE, EVERYONE IS TRYING TO HIRE PEOPLE.

AND WE DO A GREAT JOB OF GETTING THE WORD OUT.

I MEAN, WE ARE HAVING JOB FAIRS JUST ABOUT EVERY MONTH.

WE ARE RUNNING OUR TRAINING EVERY WEEK.

BUT, YOU KNOW, WHEN YOU WHEN YOU LOOK AT OUR SIZE OF OUR BUS FLEET AND REALLY THE IDEAL SITUATION, WE HAVE BETWEEN FIVE HUNDRED AND THIRTY FIVE HUNDRED AND FIFTY DRIVERS, I AM NOT I DON'T THINK ANYBODY SHOULD BE CONFIDENT THAT WE ARE GOING TO HAVE THAT NUMBER OF DRIVERS. BUT OUR PEOPLE DO A GREAT JOB ON ACCOUNT OF LEADERSHIP TO RUN THE BUSSES.

WE WILL CONTINUE TO ASK PARENTS TO HELP US TRANSPORT STUDENTS UNTIL PEOPLE DECIDE THEY'RE GOING TO COME BACK TO WORK. I MEAN, I'M JUST BEING STRAIGHTFORWARD WITH EVERYBODY.

PEOPLE DECIDE THEY'RE GOING TO COME BACK TO WORK.

IT'S GOING TO BE A CHALLENGE.

AND IT'S NOT JUST A CHALLENGE FOR IT'S A CHALLENGE FOR FOOD SERVICE PEOPLE.

IT'S A CHALLENGE FOR EVERY JOB YOU CAN THINK OF IN THIS COUNTRY RIGHT NOW.

AND WE'RE GOING TO KEEP KEEP TELLING EVERYONE IT'S A CRITICAL AREA AND WE WE TRAIN THEM, WE'RE GOOD AND WE'VE MADE IT A LOT EASIER WITH THE TYLOR DRIVE AND STUDENTS AND.

WHAT WE'RE TRYING TO DO, BUT YOU STILL YOU HAVE TO HAVE PEOPLE AND THAT'S RIGHT NOW WHAT WE DON'T HAVE. THANK YOU, DR.

DAUGHERTY. I AGREE 100 PERCENT.

THANK YOU, DOCTOR, DO YOU THINK? YEAH, I THINK THAT IT'S NOT LOST ON US OR A LOT OF PARENTS. AND, YOU KNOW, YOU'RE CORRECT.

YOU SEE IT WITH BUSINESS OWNERS IN THIS AREA.

IT'S TOUGH TO GET PEOPLE BACK.

SO WE DO UNDERSTAND THAT.

AND JUST AS LONG AS AS WE START TO SEE THINGS UNFOLD THROUGHOUT THE SUMMER GOING INTO NEXT YEAR, THAT WE'RE TRANSPARENT, QUICK WITH COMMUNICATING TO PARENTS THAT THERE COULD BE SHORTFALLS IN PARTICULAR AREAS WITH TRANSPORTATION.

[00:25:04]

AS WELL AS CONTINUE TO ASK PARENTS TO TO DRIVE THAT WE HAVE YOUR KIDS COMING BACK IN PERSON STILL, SO TRANSPORT THEM IF YOU CAN.

I HAVE A QUESTION AND I WANT TO GO BACK TO THE STOP ARM CAMERAS, SO I HAVE I HAVE SOME UNDERSTANDING OF HOW THIS IT'S SO WE HAVE A VENDOR WHO WOULD CARRY THE FRONT END COSTS OF THIS CAMERA PROGRAM.

AND THEN EVENTUALLY I'M ASSUMING THAT WE ARE NOT HOPING BECAUSE WE'RE HOPING PEOPLE WILL STOP DRIVING PAST STOPPED BUSSES, BUT THAT EVENTUALLY THAT THIS WOULD BE A REVENUE GENERATING. PROCESS FOR THE COUNTY OR KNOW FOR THE COUNTY, FOR THE COUNTY, SO THE SCHOOL BUSSES WILL BE USED TO.

TO CATCH OFFENDERS AND THE REVENUE GENERATED FROM THOSE OFFENDERS WILL NOT BE ALLOCATED TO TRANSPORTATION OR ANY.

THERE'S NO THE COST.

MY UNDERSTANDING OF IT, THE COST OF THE INSTALLATION OF THE CAMERAS, THE COST OF THE OTHER TECHNOLOGY THAT WE POTENTIALLY COULD PUT ON IT AS WELL.

AND WE'RE LOOKING TO THAT, WHICH IS ACTUALLY A COST SAVINGS FOR US IF WE'RE ABLE TO DO THAT, AS WELL AS THE COST OF THE ADDITIONAL CAMERAS ON THE BUS, WHICH WILL BE WEB BASED.

SO WE'LL BE ABLE TO SEE WHAT'S GOING ON IF NEEDED, AS WELL AS THE ADDITIONAL COST OF THE THE POLICE NEEDED TO REVIEW THE EVIDENCE.

PACKAGES ARE ALL PAID BY THE COMPANY THAT INSTALLS IT.

IF THERE IS ANY REVENUE AFTER THAT THAT DOES GO TO THE COUNTY, WE'RE JUST VERY EXCITED ABOUT THE POTENTIAL DETERRENT THAT IT OFFERS AND THE INCREASED SAFETY THAT WE'LL GET AS A RESULT. I DID SPEAK TO A NUMBER OF COUNTIES THAT HAVE IT CURRENTLY, AND THERE WAS ONLY I HEARD FROM ONE THAT SAID ONE PERCENT OF OFFENDERS REPEAT IT FROM THEIR DATA.

AND DID THEY SEE AN OVERALL DROP IN COMMUNITIES, I MEAN, LIKE OTHER PEOPLE, AND COULD MEAN THAT REPEAT. I MEAN, IF YOU'RE REPEATEDLY DRIVING PAST THE STOP BUS, YOU HAVE A PROBLEM. BUT IF THE OVERALL IN THE COMMUNITY DID THEY SEE OFFENSES DROP AFTER THE INSTALLATION OF THE CAMERAS? ANECDOTALLY, YES, THEY DID.

THE COMMUNITY DROPS, BUT FOLKS OUTSIDE THE COMMUNITY THAT ARE COMING INTO THE COMMUNITY ARE THE ONES THAT KIND OF TAKE OVER THE NUMBERS.

JUST DON'T DRIVE PAST THE STOP SCHOOL BUS.

NO, I MEAN, IT'S AS YOU.

PLEASE. THANK YOU.

THANK YOU. ALL RIGHT.

THANK YOU, CALVIN. NEXT, WE HAVE MR..

YES, THANK YOU, DR. FRYE, IN A I'M GOING TO SHARE THAT HE HAS ACTUALLY DONE A LOT OF THE TYLOR DRIVE TRAINING PERSONALLY BETWEEN HIM AND AS AN ASSISTANT DIRECTOR, HAD A LITTLE SCHEDULING GLITCHES WITH OUR PROVIDER AND HE'S JUST TAKEN THE BULL BY THE HORNS.

SO DR.

FRYE IS ALSO AN INSTRUCTOR STILL AT HEART.

SO JOHN THUMMA FACILITIES.

EVENING, I'M GOING TO TALK TO YOU ABOUT THE DIFFERENT INITIATIVES WE HAVE WITHIN FACILITIES. OK, FIRST I'M GOING TO SHOW YOU THE ROADMAP THAT WE USE TO EDUCATE THE LEADERSHIP WITHIN THE SCHOOLS ON HOW WE OPERATE WITHIN FACILITIES AND TO TALK ABOUT HOW WE'RE GOING TO BE DEVELOPING FUTURE BUDGETS, TO TALK ABOUT THE INITIATIVES WE HAVE WITH COMMUNICATION WITH SCHOOLS.

UPDATE ON OUR PREVENTIVE MAINTENANCE PROGRAM.

TALK ABOUT SOME OF THE SUPPORT INITIATIVES WE HAVE.

AND LAST GIVE YOU AN UPDATE ON OUR OUTSOURCING OF CUSTODIO.

THIS GRAPHICS KIND OF REPRESENTS HOW WE DO BUSINESS WITHIN FACILITIES.

IF YOU LOOK ACROSS THE COLUMNS, WE HAVE OUR DAILY ACTIVITIES, WE HAVE OUR MONTHLY ACTIVITIES, AND THEN WE HAVE OUR LONG TERM ACTIVITIES.

IF YOU GO DOWN THE ROWS, WE HAVE WHAT IT LOOKS LIKE FROM A PUBLIC PERSPECTIVE, FROM AN INTERNAL PERSPECTIVE, AND WHO THE DIFFERENT STAKEHOLDERS ARE THAT WE WE WORK WITH IN EACH OF THESE AREAS. AND WE USE THIS I THINK I'VE PRESENTED IT FORTY SEVEN TIMES SO FAR TO EACH OF THE SCHOOLS BY THE END OF THE SUMMER WILL BE SIXTY SEVEN OR MORE BECAUSE THERE WILL BE NEW PRINCIPALS.

WE WANT THEM TO UNDERSTAND HOW FACILITIES WORKS AND HOW THEY CAN GET TO US BECAUSE THAT REALLY THAT FIRST COLUMN IS THE MOST IMPORTANT ONE AND THAT'S THE DAILY ACTIVITIES AND HOW WE COMMUNICATE NEXT IS OUR BUDGETS AND HOW WE PLAN TO BUDGET IN THE FUTURE.

EVERYTHING WE WANT TO DO IN THE FUTURE IS GOING TO BE BASED ON SOME KIND OF METRIC.

[00:30:01]

WE'RE GOING TO AND IT'S GOING TO BE, IF POSSIBLE, A A METRIC, WHICH IS THE METRIC FOR SCHOOLS RIGHT NOW WITH OUR PREVENTIVE MAINTENANCE OR OUR REGULAR MAINTENANCE.

LOOKING AT APITZ BETWEEN POINT FIVE AND ONE POINT SIX PERCENT, POINT FIVE PERCENT WOULD BE IF WE'RE DOING THINGS REACTIVELY.

IN OTHER WORDS, THERE'S NO PREVENTIVE MAINTENANCE, THERE'S NO NOTHING INTO POINT ONE.

SIX WOULD BE COMPLETELY PROACTIVE TYPE MAINTENANCE.

SECOND IS YOU'VE HEARD MANY TIMES THE HOSPITAL STANDARD FOR CLEANING IN THE LAST WAREHOUSE. THERE'S REALLY NO STANDARD.

BUT THE WHOLE PURPOSE THERE IS TO MAKE SURE THAT WE'RE PROVIDING THE SERVICE WE NEED AND GETTING CUSTOMERS SATISFIED WITH THAT.

WHEN WE'RE DEVELOPING THE NEXT THING WE'RE GOING TO BE TALKING ABOUT OUR PREVENTIVE MAINTENANCE BUDGET. WE'RE GOING TO BE LOOKING ACROSS THE 10 DIFFERENT AREAS OF OUR FACILITIES TO DEVELOP OUR MAINTENANCE BUDGET, EVEN THOUGH WE'RE USING THE APA STANDARD THE ACTUAL BUDGET WILL BE BASED ON.

PREDICTED OR WHAT WE PLAN ON DOING THE NEXT YEAR, WE'RE GOING TO BE LOOKING AT THE REACTIVE MAINTENANCE, WHICH IS YOUR DAILY SERVICE CALLS WE'RE GOING TO HAVE ARE PROACTIVE, WHICH IS A PREVENTIVE MAINTENANCE AND OR PLANNED REPLACEMENT.

WE DEVELOP A FIVE YEAR PLAN AND THE DIFFERENT THINGS WE'RE GOING TO REPLACE IN A FIVE YEAR PLAN. AND LASTLY, WE'RE GOING TO BE LOOKING TO ADDRESS THE DEFERRED MAINTENANCE THAT HAS BEEN MISSED OVER THE YEARS.

SO THAT'S THE WAY WE'RE GOING TO BE DOING OUR BUDGETING.

IN OTHER WORDS, WE'RE GOING TO GIVE YOU THE TOOLS THAT YOU NEED TO HELP GET US MORE MONEY. SO SECOND THING WE'RE GOING TO DO IS WE'RE OUT THERE AND WE'RE IMPROVING OUR COMMUNICATION, WE HAVE A GOOD BOSS PROGRAM, BUT WE'VE CHANGED THE WAY WE'RE COMMUNICATING. WE HAVE THREE FACILITY SUPPORT SUPERVISORS AND EACH ONE OF THOSE HAVE A NUMBER OF SCHOOLS. THEY GO OUT AND THEY DO INSPECTIONS QUARTERLY OF ALL OUR SCHOOLS AND THEY PROVIDE THAT REPORT TO THE PRINCIPAL SO THEY UNDERSTAND WHAT'S GOOD AND WHAT'S BAD WITHIN THE BONUS PROGRAM.

AND THEY GIVE ADVICE ON HOW TO IMPROVE THE BOSS.

THE THINGS THAT THEY'LL BE LOOKING AT IS, OK, WHAT'S HOUSES WILL BILL AS SOON AS WORK MANAGEMENT IS HOUSES TIME MANAGEMENT.

IS HE IS HE DOING THE RIGHT REPORTING? IS IS HE DOING THE JOB THAT HE NEEDS TO DO? AND THEN WE LOOK AT HOW WE CAN HELP HIM IMPROVE HIS HIS HIS WORK.

AND I THINK THAT'S REALLY WORK.

WELL, THAT'S THE FEEDBACK I'M GETTING FROM THE FORTY SEVEN PRINCIPALS I'VE TALKED TO SO FAR. PREVENTIVE MAINTENANCE, TO ME, THIS IS THE CORNERSTONE OF ALL FACILITIES.

THIS IS HOW I PLAN ON GETTING TO THAT FOURTH THE THIRD COLUMN OF MY PREDICTIVE MY LONG TERM PLANNING. AS YOU KNOW, WE'VE GOT THAT VERY ACTIVE PROGRAM IN PLACE THAT'S GENERATED OVER TWO MILLION DOLLARS OF REPAIRS THIS YEAR AND THERE'S STILL A BACKLOG.

SO THAT HAS BEEN A VERY.

PRODUCTIVE INITIATIVE.

I'M HOPING TO GET YOU SAW THOSE 10 DIFFERENT AREAS, I WANT TO HAVE SOME KIND OF PREVENTIVE MAINTENANCE OR INSPECTION PROGRAM FOR ALL THOSE 10 AREAS SO I CAN USE THAT INFORMATION TO GET TO THE POINT WHERE WE CAN DO LONG TERM PLANNING.

THE THINGS I'M PLANNING ON DOING NEXT YEAR.

FIRST THING IS I WANT TO GET A CONTRACT IN PLACE.

WE'VE ALREADY FOUND A VENDOR AND WE'RE LOOKING TO AWARD SHORTLY AFTER THE BEGINNING OF THE FISCAL YEAR THAT WILL HAVE THEM GO OUT AND INSPECT AND DO MINOR MAINTENANCE ON ALL THE ROOFING SYSTEMS THROUGHOUT THE COUNTY.

FROM WHEN THEY'RE DOING THIS, THEY'RE ALSO GOING TO GIVE US A LIST OF THE MINOR MAINTENANCE THAT NEEDS TO BE DONE.

THAT WORK WILL BE CONTRACTED WITH A DIFFERENT CONTRACTOR.

THAT WAY, THERE'S NO THERE'S NO COLLUSION.

AND THEN THEY'RE ALSO GOING TO GIVE US A CONDITION ASSESSMENT THAT GOES BACK TO THAT THIRD COLUMN WHERE WE CAN START DOING LONG TERM PLANNING ON WHEN WE NEED TO REPLACE ROOFS. WHAT'S GREAT ABOUT IT IS ONCE THIS GETS GOING, THEY'RE GOING TO GO OUT THERE AND THEY'RE GOING TO BE LOOKING AT NOT JUST PICK ANY SCHOOL.

THAT'S EDRIC AND THEY'RE GOING TO GO, WOW, WE FOUND A 20 BY 20 SQUARE THAT NEEDS REPAIRED. SO WE DO THAT 20 BY 20 AND WE GET IT THAT YEAR.

THAT'S A 60, 80 THOUSAND DOLLAR REPAIR.

IF WE WOULD LEAVE IT AND DON'T DO THIS INSPECTION OVER FIVE YEARS, YOU'RE GOING TO HAVE A HALF MILLION DOLLAR REPAIR BECAUSE YOU'RE GOING TO HAVE TO DO THE WHOLE ROOF.

SO THE WHOLE POINT OF THIS PREVENTIVE MAINTENANCE FOR THE ROOFING IS TO GET TO THE POINT SO WE CAN ACTUALLY LOWER OUR COSTS AND NOT HAVE ANY MORE LEAKS.

THE SECOND THING WE'RE GOING TO BE DOING IS WE'RE GOING TO BE LOOKING AT ELECTRICAL SYSTEMS. WHEN I WAS TRYING TO DEVELOP WHAT WE SHOULD DO, I REALLY WOULD LIKE TO SHUT DOWN ALL OUR SCHOOLS FOR A WEEK EACH EVERY THREE YEARS.

THAT'S NOT POSSIBLE.

SO WHAT I'M DOING IS EVERY THREE YEARS WHEN I GO OUT AND WE'RE GOING TO DO INFRARED OR ALL OUR PANELS LOOK FOR HEAT.

HEAT IS A CHOOSE YOU AN INDICATOR THAT THERE'S SOMETHING WRONG WITH THE SYSTEM.

WHEN WE FIND HEAT, WE'LL GO OUT, WE'LL DO A IN-DEPTH ANALYSIS, FIND OUT WHAT NEEDS TO BE DONE TO CREATE A PROJECT AND THEN SCHEDULE THE OUTAGE SO IT DOES NOT IMPACT INSTRUCTION.

[00:35:01]

THEN WE'RE GOING TO BUILD THAT PROGRAM TO TAKE ON THE ART PROGRAM THAT THEY'RE DOING IN CONSTRUCTION BECAUSE THAT REALLY NEEDS TO COME TO MAINTENANCE.

BUT WE'RE GOING TO SMALL STEPS FOR BUILDING EACH EACH YEAR, MORE AND MORE LAST AS WE HAVE A BACKFLOW PREVENTION.

WE'RE OUT THERE AND WE'RE INSPECTING ALL THE EXTERNAL THAT FLOWS ANNUALLY.

WE'RE ALSO DOING THE ONES THAT RELATE TO OUR IRRIGATION SYSTEM.

WHEN I GOT THE LIST LAST YEAR AND I STARTED REVIEWING IT AND I GAVE IT TO A PREVENTIVE MAINTENANCE HAD AND HE LOOKED AT IT AND WE REALIZED THAT SOME OF THE INTERNAL BACKFLOW PREVENTERS WERE NOT ON THE LIST.

SO OVER THE LIKE OF THREE OR FOUR MONTH PERIOD, WE SENT ALL OUR OUR OTHER PLUMBERS OUT AND THEY EVALUATED EVERY BUILDING.

THEY CAME UP WITH A DETAILED LIST.

WE SENT THAT TO OVER TO OUR CONTRACT SPECIALISTS IN FEBRUARY.

BY FRIDAY, WE'RE GOING TO HAVE A PURCHASE ORDER IN PLACE.

AND BY THE END OF THE SUMMER, ALL THE EXTERNAL THE INTERNAL ONES WILL ALSO BE INSPECTED AND THAT WILL HAPPEN ANNUALLY FROM NOW ON.

SO WE'RE LOOKING AT IDENTIFYING THE DIFFERENT INSPECTIONS IN DIFFERENT PARTS THAT NEED TO BE HAPPENING. THAT'S WHY 2003, WE'RE STILL LOOKING AT IT.

WE'RE LOOKING AT OTHER OPTIONS THAT MIGHT MIGHT BE ABLE TO DO THAT WOULD BE LESS EXPENSIVE. WE'RE GOING TO CONTINUE TO GROW THAT PROGRAM.

THANK YOU FOR THE EXTRA MONEY.

IT'S REALLY APPRECIATED.

IT'S HIS SUPPORT SERVICES AND WHAT WE'RE DOING WITHIN OUR SUPPORT SERVICES AND FIRST IS OUR CLEANING SCHEDULE, ALL THE.

SUMMER SCHOOL SCHOOLS BE DONE BY 13 AUGUST, ELEMENTARY SCHOOLS WILL BE 16 JULY AND THEN TWENTY THREE FOR THE MIDDLE SCHOOLS AND THEN JULY 30TH FOR THE HIGH SCHOOL'S.

ANOTHER PART OF MY BUSINESS A LOT OF PEOPLE DON'T KNOW ABOUT IS OUR INVENTORY IN OUR FLEET MANAGEMENT. WE HAVE A WAREHOUSE AND WE'VE BEEN LOOKING AT THE WAREHOUSE AND WE WERE LOOKING TO IMPROVE THE PROCESSES WITHIN THE WAREHOUSE, MAKING SURE THAT WE'RE MEETING ALL THE SAFETY CRITERIA AND ALSO MAKING SURE THAT WE'RE ABLE TO PROVIDE THE SUPPORT THAT WE NEED TO THE SCHOOLS IN AN EFFICIENT AND EFFECTIVE MANNER.

SECOND THING IS THAT WE HAVE OVER 210 VEHICLES.

MY NEWS VEHICLES OF 2016.

WE HAVE VEHICLES THAT ARE 1990S, SO WE'RE DEVELOPING A.

OVERALL PROGRAM FOR THE REPLACEMENT OF THOSE VEHICLES, FOCUSING ON THE OLDER ONES AND THE ONES THAT MAY HAVE ANY KIND OF SAFETY RISK.

THAT'S THE INITIATIVE WE STARTED IN THE LAST SIX MONTHS.

SO THE NEXT THING IS CUSTODIAL ABATH UP TO BY 2025.

AND WE'RE ALSO I MENTIONED THE FACILITY SPORT SUPERVISORS.

WE ALSO HAVE CUSTODIAL SUPPORT SUPERVISORS FOR THOSE THEY MEET WITH THE PRINCIPALS AT ALL SCHOOLS AND THE BOSSES SCHOOLS DAILY, MAKING SURE THAT WE'RE MEETING THE APA SCHOOL'S HELPING SCORES, HELPING THEM UNDERSTAND WHAT APA REALLY MEANS TO SOME SCHOOLS.

THEY'RE LIKE THEY'RE MEETING UP A SCHOOL SCORE, BUT THE SCHOOL'S NOT CLEAN, SO WE HAVE TO WORK WITH THEM TO UNDERSTAND WHAT APA REALLY MEANS.

SO WHENEVER YOU'RE PUTTING IN THE SCHOOL'S SCORES, THEY ACTUALLY REFLECT THE CLEANLINESS OF THE SCHOOLS. AND I THINK IT'S WORKED FAIRLY WELL.

AND WE'RE IMPROVING, WHICH GOES TO THIS NEXT SLIDE.

CURRENTLY HAVE FOUR CONTRACTORS, ABMS, OUR BIGGEST.

THEY HAVE FORTY FOUR SCHOOLS.

EXCEL HAS FOURTEEN, GOLDEN GATE HAS FOUR AND IBM HAS THREE.

THOUGH THE GRASS ON THE LEFT HAND SIDE, I'VE GOT TO GET THIS RIGHT.

I'M DYSLEXIC SHOW BY VENDORS FROM SEPTEMBER TO APRIL, THE AVERAGE AP SCORES.

AND IF YOU NOTICED, ONE HUNDRED PERCENT EXCEPT FOR THE LAST MONTH FOR EXCEL AND IBM.

THERE'S TWO DIFFERENT SCHOOLS THAT DID NOT MEET AND WE IDENTIFIED THAT EARLY ON.

AND WE'RE WORKING WITH THOSE TWO SCHOOLS TO HELP GET THE THE CONTRACTORS UP TO SPEED.

THE GRAPH ON THE RIGHT IS OVER TIME FROM I THINK IT'S TWENTY NINETEEN TO CURRENT YEAR WHERE WE STOOD ON APAP FOR THE YEAR.

IF YOU NOTICE THERE'S A TREND UP AND ALL OF THEM EXCEPT EXCEPT ZONE FOUR.

AND I THINK THAT WAS THE THE LTE SERVICES CONTRACT.

IT CAUSED THAT, BUT. WE HAVE BEEN WORKING HARD TO GET TO THAT 100 PERCENT, WHAT YOU'LL SEE IS WE'LL GET TO 100 PERCENT, THEN WE'LL GO BACK, BECAUSE EVERYTHING WE DO IN CUSTODIAL IS DRIVEN BY POOR PEOPLE.

AND YOU HAVE ONE PERSON LEAVE AND YOU CAN HAVE A SCHOOL GO DOWN.

AND THEN WE HAVE TO RETRAIN AND WORKED HARD.

BUT WE'RE OUT THERE EVERY DAY TRYING TO MAKE SURE WE KNOW WHEN THERE'S A PROBLEM AND AND GET IT BEFORE IT ACTUALLY GETS TOO BAD.

ANY QUESTIONS? BOARD MEMBERS, ANY QUESTIONS? AND THANK YOU SO MUCH.

I JUST GET SO EXCITED WHEN I SEE THIS GOOD PREVENTIVE MAINTENANCE WORK.

[00:40:01]

I THINK IT'D BE GREAT IN AUGUST.

AND WE'RE GOING TO BE TALKING ABOUT THE RETURN TO SCHOOL TO JUST GIVE ANOTHER REPORT ON WHERE WE ARE WITH APPX, BECAUSE IT'S VERY ENCOURAGING THAT WE'RE STARTING.

I'D BE GLAD TO REPORT WE'RE STARTING THE YEAR WITH EVERY SCHOOL.

ONE HUNDRED PERCENT AND NOTICING, AS YOU SAID, THAT IT'S GOING TO FLUCTUATE.

BUT LIKE THAT, WE'RE HITTING THE GROUND RUNNING WITH SUPER CLEAN SCHOOLS AS MEASURED BY THE STANDARDS THAT ARE BEING MET.

WE DO NOT MEASURE UP DURING THE SUMMER, BUT WE WILL PROVIDE YOU A DETAIL ON SHOWING THAT EVERYTHING THAT'S SUPPOSED TO BE DONE DURING THE SUMMER HAS BEEN DONE, BECAUSE THAT'S REALLY BETTER THAN NAPA, BECAUSE IT USED ALL THE DIFFERENT SCRUBBING OF THE FLOORS, WAXING THE FLOORS, CLEANING OF THE WALLS AND SO FORTH.

SO THAT IS.

THANK YOU SO MUCH.

THANK YOU, JOHN SCOTT, YOU'RE UP NEXT, MAJOR MAINTENANCE AND CONSTRUCTION.

THANK YOU, JOSH, MEMBERS OF THE BOARD.

IT'S A PLEASURE TO BE BACK HERE THIS MONTH.

I'M HERE TO SHARE SOME GREAT NEWS.

WE'VE HAD A GREAT YEAR.

AND WE'RE LOOKING FORWARD AND WE'RE PLANNING FOR ANOTHER FRUITFUL YEAR AND WE'RE LOOKING FORWARD TO MANY MORE FRUITFUL YEARS TO COME PERSONALLY AND PROFESSIONALLY.

THIS DISTRICT DESERVES THAT.

SO IF I COULD FIGURE OUT HOW TO WORK THIS.

HERE WE GO, A COUPLE OF MAJOR TOPICS TO TALK ABOUT, BOTH ON THE MAJOR MAINTENANCE SIDE.

I LIKE TO CALL CAPITAL RENEWAL AND ALSO THE NEW SCHOOL CONSTRUCTION PROGRESS THAT WE'VE MADE HERE IN THE LAST YEAR.

THIS IS A LIST WITH A LOT OF WORDS, THERE'S A NUMBER OF LISTS THAT FOLLOW THEM THIS YEAR TO DATE, OR SHOULD I SAY BY SEPTEMBER OF TWENTY ONE, WE WILL HAVE COMPLETED UPWARDS OF ONE HUNDRED AND THIRTY FOUR SEPARATE INITIATIVES UNDER THE MAJOR MAINTENANCE PROGRAM.

I WOULD HAVE TO SAY ABOUT HALF OF THOSE ARE PLANNED AND ABOUT HALF OF THEM ARE NOT.

IT'S THE WE'RE NOT THAT WE'RE TRYING TO MITIGATE A LITTLE BIT MORE IN THE FUTURE, DOING OUR BEST TO PLAN AHEAD.

BUT ON THIS PARTICULAR LIST, I WANT TO POINT OUT THAT ABOUT A YEAR AGO, NOT LONG AFTER JOSH AND I WERE BOTH HIRED, JOSH STOOD IN FRONT OF THIS BOARD AND TALKED ABOUT THE 10 DIFFERENT BUILDING SYSTEMS THAT WE'RE GOING TO BE PAYING ATTENTION TO AS PART OF THE MAJOR MAINTENANCE PROGRAM.

WE PRIORITIZE THE NUMBER OF THOSE, RIGHTLY SO HPLC ROOFS, SECURITY, VERTICAL ENVELOPE, THINGS OF THAT NATURE.

I WILL LET YOU KNOW THAT THE VAST MAJORITY OF THESE LISTS THAT YOU'RE LOOKING AT, THIS BEING THE FIRST SHOW YOU THE EXTENT TO WHICH THAT WE HAVE ADDRESSED EVC AS A MAJOR COMPONENT OF OUR MAJOR MAINTENANCE PROGRAM.

SECOND TO THAT ARE THE VARIOUS SECURITY INITIATIVES THAT DR.

DAUGHERTY HAS STARTED US DOWN THE PATH ON.

YOU HAVE SPENT A FAIR AMOUNT OF TIME, A FAIR AMOUNT OF INTELLECTUAL CAPITAL PLANNING THESE AND ALSO RUNNING TO THE BUDGET OFFICE WHEN SOMETHING FAILS AND HAVING THAT TEAM ASSIST US IN GETTING THAT WORK DONE.

AFTER THE JUNE MEETING, A COUPLE OF OTHER NEW PROJECTS LANDED IN OUR LAP AS WELL WITH THE COVID SCARE. WE STARTED RECEIVING OUR FIRST ROUND OF KERIS FUNDING.

THAT WAS A GREAT GIFT WITH A DEADLINE OF THE END OF DECEMBER.

BUT WE VERY RAPIDLY SPENT CLOSE TO SIX MILLION DOLLARS TO START OUR TOUCHLESS INITIATIVE, OUR HEPA FILTRATION WATER BOTTLES, THINGS OF THAT NATURE.

WE HAD A GREAT TEAM IN A RAPID DEPLOYMENT MODE TO SPEND A LOT OF MONEY.

IT'S HARD TO SPEND MONEY, BUT WE FOUND A WAY TO DO THAT AND WE'RE HAPPY TO DO THAT NEXT YEAR AS WELL. THERE YOU GO, IN ADDITION TO THAT, I GOT A CALL FROM DR.

DAUGHERTY PROBABLY EARLY IN THE FALL JUST BEFORE HIS BIRTHDAY.

HE SAID, HEY, SCOTT, YOU GOT A GREAT PROJECT FOR YOU.

CYCLER, RIGHT? AND AS YOU ALL KNOW, BECAUSE MANY OF YOU WERE THERE AT THE RIBBON CUTTING NOT TOO LONG AGO ON THAT NICE, WINDY, POLIN FILLED DAY, WE HIT THAT ONE HARD AS WELL.

AND THAT FACILITY IS ABOUT TO OPEN HERE IN AUGUST FOR OVER 400 CHILDREN AND A GREAT RECYCLED FACILITY THAT I'M SURE IS GOING TO BE REPLICATED AT SOME OTHER POINT DOWN THE ROAD. BUT THIS CAN'T ALL BE DONE WITHOUT MONEY.

I MENTIONED THE SICKLER I'M SORRY, THE CARER'S MONEY, OUR REGULAR BUDGET ALLOTMENT.

AND WE'VE BEEN VERY FORTUNATE IN THIS PAST YEAR TO HAVE A STEADY STREAM OF BOND FUNDS.

[00:45:02]

YOU KNOW THAT THE COUNTY IS INITIATIVE INITIATED EXCUSE ME, TO HELP US FUND ALL OF THIS IMPORTANT PLANNED AND REACTIVE WORK, UPWARDS OF 70 PLUS MILLION DOLLARS FOR MAJOR MAINTENANCE OR CAPITAL RENEWAL PROJECTS.

THERE'S ANOTHER SLIDE WITH LESS HIGHLIGHTED FEATURES.

I WILL TELL YOU THAT THE HIGHLIGHTED PROJECTS ON THIS SLIDE AND THE PREVIOUS SLIDE INDICATE THAT A PROJECT IS COMPLETE, SUBSTANTIALLY COMPLETE, THAT IS, OR IN PUNCH LIST MODE. SO, AS I SAID, WE'VE BEEN DOING A LOT OF WORK WITH A LOT TO WRAP UP HERE BY THE BY THE MONTH OF SEPTEMBER.

SO. SO 70 PLUS MILLION DOLLARS IN THE BANK FOR NOW, WE'RE WE'RE PLANNING TO SPEND THAT BECAUSE WE'RE NOT RESTING ON OUR LAURELS TO ANY DEGREE.

AND WE HAVE A LOT OF INITIATIVES ALSO UNDERWAY, FALLING IN LINE WITH SECURITY, HBC MAJOR MAINTENANCE VERTICAL ENVELOPE, WHICH IS EXTREMELY IMPORTANT.

WE'VE HAD A NUMBER OF STUDIES TAKE PLACE THAT INDICATE THAT THERE IS, FRANKLY, SO MUCH WORK TO DO. I WILL TELL YOU THAT AS WE LOOK TO THE FUTURE AND LOOKING AT THE TRANSFER THAT WE GET EACH YEAR, THIS YEAR IS NINE POINT FOUR MILLION DOLLARS FROM THE COUNTY COFFERS. WE'RE PLANNING TO USE A MODEL SIMILAR TO WHAT MY COLLEAGUE JOHN FULLER HAS MENTIONED IN HIS PRESENTATION ABOUT USING A PERCENTAGE OF CURRENT REPLACEMENT VALUE AS THE BASIS FOR FUNDING FOR THIS INITIATIVE.

SO WHEREAS ZERO POINT FIVE TO ONE POINT SIX PERCENT IS AN EFFECTIVE TARGET, RANGE OF CURRENT REPLACEMENT VALUE FOR FACILITY MAINTENANCE, FOR MAJOR MAINTENANCE OR CAPITAL RENEWAL, THE STANDARD OF CARE WHICH THE COUNTY USES IS 2.5 PERCENT OF INSURED VALUE.

OUR INSURED VALUE AS OF MAY OF TWENTY ONE, THE PROJECTIONS WE'VE GIVEN THE COUNTY IS TWO POINT SIX, ROUGHLY TWO POINT SIX DOLLARS BILLION.

WHAT THAT MEANS IS SIXTY FIVE MILLION DOLLARS PER YEAR IS A GOOD BENCHMARK TARGET FOR MAJOR MAINTENANCE AND CAPITAL RENEWAL PROGRAMS, AND I CAN ASSURE YOU WE CAN SPEND THAT.

IN TWENTY, SEVENTEEN, TWENTY, EIGHTEEN, THE SCHOOL HIRED EMG AS A CONSULTANT TO UNDERTAKE A FACILITY CONDITION ASSESSMENT BEGINNING THAT YEAR, OF ALL THE VARIOUS SITES THAT THE THAT THE DISTRICT USES OR OWNS OR SORRY, EXCUSE ME, WE ARE JUST WRAPPING UP THIS STUDY WITH THE RECENTLY OR ABOUT TO BE COMPLETED PROJECTS.

AND WE HAVE IDENTIFIED A FIVE YEAR PLAN BASED ON THE FCA DATA, 2017, 18 AND 19 OF A LIST OF PROJECTS THAT WE CAN DO FOR THE NEXT FIVE.

AND FRANKLY, I COULD EXTEND THIS LIST FOR TEN YEARS IF I HAD ENOUGH SPACE ON THE POWERPOINT SLIDE.

BUT WE'VE IDENTIFIED LOCATIONS.

WE NEED TO TAKE THOSE LOCATIONS AND DISCERN ACTUAL SCOPES, ACTUAL DETAILS, YOU KNOW, ASSIGN PROJECT MANAGERS AND ENGAGE CONSULTANTS.

BUT THERE IS A LOT OF WORK TO DO WITHIN THE TEN SYSTEM CATEGORIES THAT WE USE FOR FACILITIES. SIXTY FIVE MILLION DOLLARS PER YEAR.

THAT'LL DO IT. BUT IT TAKES TIME, EFFORT AND WILLPOWER TO PLAN, DESIGN AND BUILD ALL OF THESE PROJECTS. I WILL SAY THAT, YOU KNOW, WE'VE BEEN SPENDING A LOT OF MONEY, YOU KNOW, OF THAT 70 PLUS MILLION I SAID THAT WE HAVE IN THE IN THE BANK, WE'VE SPENT ROUGHLY EIGHTEEN POINT ONE DOLLARS MILLION TO DATE THIS YEAR.

THIS COMPARES TO FISCAL NINETEEN WHERE WE ONLY SPENT FIVE POINT TWO MILLION DOLLARS ON MAJOR MAINTENANCE. YOU KNOW, THAT'S NO GOOD AT MATH, BUT THAT'S OVER A THREE FOLD INCREASE IN OUR SPENDING.

IT TAKES TIME TO PLAN AND DESIGN.

BUT ONCE YOU HIT THE GROUND, YOU KNOW, THE MONEY FLOWS PRETTY SMOOTHLY ONCE YOU HAVE A DESIGN PRODUCT. SO WHEN YOU LOOK AT THE NEXT FIVE YEARS AND YOU KNOW, THE HUNDREDS LITERALLY OF PROJECT INITIATIVES, WE COULD SPEND THAT MONEY.

AND WE CERTAINLY NEED THAT.

OUR INFRASTRUCTURE IS AGING AND THE FCA PROJECTIONS CERTAINLY HELP.

WE ARE SEEING A LOT OF INFLATION IN THE MARKET RIGHT NOW.

THAT'S GOING TO BE A FACTOR MOVING FORWARD.

NOW, APART FROM THE FCA DATA THAT AGAIN WAS STARTED IN TWENTY SEVENTEEN, TYPICALLY A FIVE YEAR CYCLE FOR THE FCA OR RETRO COMMISSIONING EFFORT.

SO WE'RE GOING TO HAVE TO LOOK AT THIS AGAIN JUST TO MAKE SURE WE'RE CURRENT AND UP TO DATE. THERE ARE SOME INITIATIVES THAT HAVE COME TO LIGHT THROUGH VARIOUS SOURCES BETWEEN REQUESTS, YOU KNOW, WHETHER THEY BE FROM SCHOOL DOOD OR SPECIAL OR MAYBE THE BROAD

[00:50:03]

CATEGORY OF OTHER IS A BETTER WAY TO DEFINE THAT.

BUT WE HAVE LEARNED A LOT OF LESSONS THIS PAST YEAR FROM COVID.

WE'VE UNDERTAKEN A LOT OF STUDIES AND WE'VE LEARNED QUITE A BIT ABOUT THINGS LIKE ASHRY, WHICH TO SUMMER, PERHAPS A FOREIGN CONCEPT.

BUT AT THE END OF THE DAY, YOU KNOW, I WAS HIRED HERE OVER A YEAR AGO TO THINK ABOUT THE CHILD IN THE SECOND OR FOURTH GRADE CLASSROOM, NOT TO SAY SIX, EIGHT OR TWELVE.

THERE'S A BAD CLASSROOM TO THE END AS WELL.

BUT THINK ABOUT THAT CHILD AND HOW THE INDOOR AND OUTDOOR LEARNING ENVIRONMENT AFFECT THEIR LEARNING OUTCOMES.

YOU CAN'T REALLY LEARN WELL WITHOUT A HIGH FUNCTIONING INDOOR AND OUTDOOR LEARNING ENVIRONMENT. SO SOME OF THE STUDIES WE'VE UNDERTAKEN HAVE HELPED US THINK IN DIFFERENT WAYS ABOUT HOW THAT LEARNING ENVIRONMENT CAN BE IMPROVED, YOU KNOW, TO BRING MORE OUTSIDE AIR, TO BRING MORE OXYGEN OR REDUCE CO2 OR TO DAYLIGHT'S SYSTEMS. WE HAD A GREAT CONVERSATION ABOUT DAYLIGHTING THE OTHER DAY, DIDN'T WE? YEAH, THOSE THINGS ARE VERY IMPORTANT AND HELP IMPROVE LEARNING OUTCOMES.

AND THAT'S WHAT I'M ALL ABOUT. I DID IT IN MY LAST GIG AND I PLAN TO DO IT HERE TOO.

SORRY FOR THIS THING, BUT IT'S VERY IMPORTANT.

SO THE INDOOR ENVIRONMENT TAKING THE LESSONS WE'VE LEARNED FROM COVID AND MAKING A CONCERTED EFFORT SHOULD FUNDING BECOME AVAILABLE TO ADDRESS THOSE INDOOR AIR QUALITY AND TOTAL ALL THE ENVIRONMENTAL NEEDS IN OUR SCHOOLS.

ALONG WITH THAT ACCESSIBILITY, WE WANT TO MAKE OUR SCHOOLS WELCOMING FOR EVERYBODY, NO MATTER WHAT YOUR ABILITY.

SO WE HAVE TO BE VERY COGNIZANT ABOUT HOW YOU GET FROM POINT A TO POINT B INSIDE OUR SCHOOLS AND HOW YOU'RE ABLE TO MANEUVER WITHIN THEM.

THAT'S A CONCERTED EFFORT AND WE SHOULD REALLY SPEND SOME TIME THINKING ABOUT THAT AND HOW WE MIGHT MAKE OUR BUILDINGS ACCESSIBLE AND WELCOMING TO ALL.

AND LASTLY, SAFETY.

THIS IS ACTUALLY AN ONGOING INITIATIVE FROM THE SUPERINTENDENT, BUT I'D LIKE TO TACK ON SOME ADDITIONAL THINGS TO THAT TO MAKE OUR SITUATIONAL AWARENESS AND OUR RISK MANAGEMENT FACTORS A LITTLE BIT BETTER MITIGATED.

AND THERE'S A LOT MORE THAT WE CAN BE DOING TO CREATE A SAFE, HEALTHY, WELCOMING LEARNING AND. ENVIRONMENT FOR ALL OF OUR STUDENTS AND FAMILIES, SUBJECT TO FUNDING, OF COURSE.

OK, NEW CONSTRUCTION IS THE FUN STUFF.

WE'VE HAD GREAT SUCCESS IN THE PAST YEAR.

IT'S WONDERFUL TO SEE ALL OF YOU AT THESE RIBBON CUTTINGS AND LOVE TO SEE THAT LOVE TO SEE THE JOY ON EVERYBODY'S FACES.

I USED TO SAY MY FAVORITE PART ABOUT A PROJECT IS OPENING DAY AND I CAN SORT OF SIT BACK AGAINST THE WALL AND LOOK AT THE CHILD'S FACES AS THEY WALK IN AND SAY, WOW, LOOK AT THIS, AND WE'RE GETTING A LOT OF THAT.

YOU KNOW, THERE'S A LOT OF JAZZ THERE LIKE THAT.

SO AT CRESTWOOD, WHICH WE WE CUT THE RIBBON ON THIS ONE A FEW FEW WEEKS AGO.

I OPENED IT UP TO SCHOOL BUSINESS BACK IN APRIL AND SPENT A LITTLE BIT LESS MONEY THAN WHAT WE HAD BUDGETED FOR.

AND THAT'S A GOOD THING. THAT LEVEL OF SUCCESS IS VERY APPARENT IN ALL OF OUR RECENT NEW CONSTRUCTION EFFORTS AS WELL.

WE'VE LEFT SOME MONEY ON THE TABLE, WHICH HAS ACTUALLY BEEN ABLE TO FUND SOME FUN STUFF LIKE THE SCHOOL AND PROJECTS OR THE TRAILER INITIATIVE, THINGS OF THAT NATURE.

SO THAT'S GOOD. THAT'S GOOD FOR THE DISTRICT.

OVER AT REAMES, WE'RE GOING TO CUT THIS RIBBON IN JUST A FEW SHORT WEEKS, I'M HAPPY TO REPORT TODAY THAT ON FRIDAY MORNING I GOT A CALL FROM OUR PROJECT MANAGER OVER THERE.

WE ACTUALLY GOT OUR TEMPORARY CERTIFICATE OF OCCUPANCY AT REAMES ON FRIDAY.

THAT'S GREAT NEWS.

THIS PROJECT IS ROCKING.

FINALLY, PATRICK HAD A GREAT CONVERSATION WITH THE PROJECT MANAGER TODAY.

THIS IS GOING TO OPEN UP A LITTLE BIT LATER IN JULY.

THEN REAMES STILL ON TRACK, BUT ALL THE TERRAZZO IN THIS BUILDING IS POLISHED AND CLEAN AND READY TO GO. THIS ONE'S MOVING ALONG VERY WELL AS WELL.

AND WE'LL BE HAPPY TO SEE THE PRINCIPAL AND ALL THOSE STUDENTS COME BACK UP RIVER ROAD, KNOW LATER ON THIS SUMMER, OPEN UP THESE DOORS, YOU KNOW, AND ENJOY THIS WONDERFUL NEW FACILITY. IT'S REALLY MOVING AHEAD.

AND WE'RE LEAVING MONEY ON THE TABLE HERE AS WELL.

OK. LASTLY.

OVER IN THE MAGNOLIA GREEN SUBDIVISION, MOSELEY IS MOVING ALONG REALLY WELL TO I'M NOT GOING TO TELL YOU HOW MUCH MONEY WE'RE LEAVING ON THE TABLE HERE BECAUSE I JUST DON'T KNOW. BUT THIS IS A GREAT SITE AND WE'VE GOT A GREAT CONTRACTOR HERE.

THEY'VE BEEN POURING A LOT OF GREAT CONCRETE.

AND, YOU KNOW, WE'VE GOT THE ROOF DECK UP ON THE GYM NOW, TOO.

YOU CAN SEE IT HERE IN THE AERIAL PHOTOGRAPH, BUT THEY'RE MOVING ALONG SWIMMINGLY.

WE HAD A LITTLE HICCUP THERE IN THE MONTH OF FEBRUARY, IS A LITTLE BIT WET THAT THAT MONTH. BUT THESE FOLKS ARE RIGHT ON SCHEDULE ABOUT A YEAR FROM NOW WILL PROBABLY BE

[00:55:02]

SNIPPING MAYBE A LITTLE BIT LONGER, BUT WE'LL BE SNIPPING THE RIBBON ON THIS ONE AS WELL.

AND THAT'S GOING TO BE A GREAT SIGHT TO SEE BECAUSE THIS WILL BE THE LAST OF OUR CURRENT PROTOTYPE DESIGNS THAT WE HAVE UNDER THE KNIFE.

AND IT'LL BE GOOD TO SEE THAT PROGRAM COME TO CLOSURE.

SO I'M REALLY EXCITED ABOUT THAT AS WELL.

I THINK THAT'S IT FOR NEW CONSTRUCTION AND MAJOR MAINTENANCE, IF ANYBODY HAS QUESTIONS.

I WOULD JUST LIKE TO BEFORE I GET TO EVERYONE, ASK QUESTIONS, I WOULD REALLY LIKE TO COMPLIMENT YOUR DEPARTMENT FOR DELIVERING AHEAD OF SCHEDULE AND UNDER BUDGET.

THAT'S TRULY, TRULY LEAPS AND BOUNDS AHEAD OF OF OTHER PROJECTS THAT ARE GOING ON AROUND AROUND THE REGION. SO I JUST WANT TO THANK YOU GUYS, BECAUSE THIS IS TAXPAYER MONEY AND YOU GUYS ARE DOING EXCEPTIONALLY WELL JOB MANAGING THAT.

AND SO I THANK YOU GUYS PERSONALLY.

BOARD MEMBERS ANY QUESTIONS OR.

DISCUSSION, AND I KNOW THAT WE'VE I ENJOYED OUR DISCUSSION ABOUT SUNLIGHT, AND I LOVE THAT YOU AND AND YOUR TEAM LOOK AT IT'S A HOLISTIC APPROACH TO HOW YOU'RE GOING TO CREATE A SPACE WHERE WE'RE GOING TO HAVE THE BEST LEARNING OUTCOME FOR OUR STUDENTS.

I LOVE THAT YOU'RE PUTTING THAT FIRST.

AND I JUST WANT TO. AND JOSH, WE HAD THIS CONVERSATION THAT DAY WHEN WE WERE TOURING AT FALLING CREEK, AND I WANTED TO MAKE SURE THAT DR.

DAUGHERTY HEARD AND OUR BOARD MEMBERS HEARD.

MY YOUNGEST ATTENDS MIDLOTHIAN MIDDLE SCHOOL AND AS A SIXTH GRADER, LEFT ELEMENTARY SCHOOL AFTER SCHOOL, YOU KNOW, IN MARCH, MARCH 13TH, WITH EVERYONE ELSE LAST YEAR.

AND THEN WHEN THEY RETURNED TO THE SCHOOL BUILDING, CAME HOME THE FIRST DAY AND SAID, OH, MY GOSH, THE BATHROOMS ARE LUXURIOUS.

YOU ALL DID A PHENOMENAL JOB.

AND IF YOU CAN IMPRESS THAT KID, YOU'RE DOING A GREAT JOB.

SO THANK YOU SO MUCH TO YOUR TEAM.

THE RESPONSE IN UPGRADING OUR FACILITIES AND UPGRADING, YOU KNOW, THE SCHOOLS IN PREPARING FOR OR IN RESPONSE TO COVID AND MAKING SURE THAT WE HAVE SAFE AND EFFICIENT, WELL EQUIPPED BUILDING FOR OUR LEARNERS.

I REALLY APPRECIATE THE WORK THAT YOU DO.

THANK YOU. I JUST WANT TO THANK YOU AS WELL FROM THE 400 FAMILIES THAT ARE GOING TO ATTEND THE EARLY CHILDHOOD CENTER AND CHESTER AND ALL OF THAT IS ACTUALLY TO YOUR CREDIT, BECAUSE YOU WERE ABLE TO SAVE THE MONEY IN YOUR PREVIOUS PROJECTS TO MAKE THAT PROJECT HAPPEN. SO YOU SHOULD TAKE FULL CREDIT FOR THAT BUILDING BECAUSE WE REALLY DR.

DAUGHERTY WOULDN'T HAVE BEEN ABLE TO SEE HIS GREAT IDEA COME TO FRUITION IF HE DIDN'T HAVE THE FUNDS AND YOU PROVIDED THE FUNDS.

AND THAT THAT'S BECAUSE OF THE JUST AMAZING JOB YOU MUST DO WITH THE BUDGET AND RUNNING YOUR PROJECTS. I CAN IMAGINE RUNNING PROJECTS TO THIS LEVEL.

IT'S EASY TO PROBABLY JUST LET SOMETHING GO.

AND BECAUSE IT'S, YOU KNOW, IT'S TAXPAYERS MONEY, BUT YOU CARE AND YOU CARE TO BRING THEM IN UNDER BUDGET. AND THAT MONEY IS GOING TO SERVE 400 FAMILIES AT THAT EARLY CHILDHOOD CENTER. AND THANK YOU SO MUCH FOR THAT.

THANK YOU. YEAH, I'D JUST LIKE TO WRAP UP WE'VE GIVEN YOU A LOT OF DETAILS, THANK YOU SO MUCH FOR YOUR TIME THIS AFTERNOON. WE APPRECIATE THE SUPPORT THAT WE GET FROM DR.

DAUGHERTY, DR. TAYLOR, BUT CERTAINLY MOST OF YOU THE BOARD.

SO IT'S ALL WE HAVE THIS AFTERNOON.

AND WE'LL WE'LL LOOK FORWARD TO CONTINUING TO SUPPORT OUR STUDENTS IN THE FUTURE.

THANK YOU, MR. DAVIS. NEXT, WE HAVE CCPS LITERARY UPDATE, LITERACY UPDATE FROM DR.

[D. CCPS Literacy Update]

PERKINS'. GOOD AFTERNOON.

BOARD CHAIR BOARD MEMBERS DR.

DAUGHERTY, I WANT TO ECHO YOUR INTRODUCTION OF DR.

TERRY PARK, AND SHE IS NEW AS THE DIRECTOR OF CURRICULUM DEVELOPMENT AND SUPPORT.

PRIOR TO THAT, SHE WAS OUR COORDINATOR.

SHE'LL DO THE FIRST PART OF THE PRESENTATION AND THEN I'LL JOIN YOU FOR THE SECOND PART.

[01:00:23]

THANK YOU, DOCTOR POPE, AND GOOD AFTERNOON, MR. CHAIRMAN, DR.

DAUGHERTY AND OUR BOARD MEMBERS, I APPRECIATE THE TIME WITH YOU TODAY TO BRING YOU UP TO DATE ON LITERACY PLANNING.

I'LL ADDRESS HOW WE ARE UPDATING THE 2018 LITERACY PLAN AND ALSO HIGHLIGHT WHAT WE ARE DOING TO ENHANCE LITERACY RESOURCES.

IN 2017, 18, NEARLY 50 CCPS EDUCATORS DRAFTED A LITERACY PLAN WITH THE THREE YEAR GOAL OF PROMOTING A CULTURE OF LITERACY THAT EMPOWERS ALL STUDENTS.

THE FIVE OBJECTIVES THEREIN HELPED TO THE DISTRICT TO EXAMINE AND IMPLEMENT VARIOUS STRATEGIES AND TO STRENGTHEN LITERACY.

MUCH HAS HAPPENED SINCE THEN.

AND NOW CHESTERFIELD LITERACY PLAN NEEDS REVISION AND UPDATING FOR WHICH THOUGHTFUL STAKEHOLDER INPUT IS CRITICAL.

DURING PANDEMIC CONDITIONS OF THIS YEAR, WE OPTED TO NOT PULL OUT PRINCIPALS, TEACHERS, LITERACY SPECIALISTS FROM THEIR BUILDINGS AND CLASSROOMS TO ENGAGE IN THIS REVISION.

BUT THERE WERE SOME CONCRETE STEPS WE COULD TAKE, BOTH IN LINE WITH THE OLD OBJECTIVES AND IN PREPARATION OF THE REVISION.

SO HOW WILL WE UPDATE IT? A FRAMEWORK FOR THE PLAN IS OUR FIRST STEP IN.

THIS PRELIMINARY DOCUMENT IS BEING COMPLETED NOW.

PRELIMINARY IS THE KEY WORD, THOUGH, BECAUSE AFTER SOME CRITICAL DISTRICT LEVEL FOLKS ADD SOME ESSENTIAL PIECES AND PARTS TO THIS FRAMEWORK, WE WANT TO PUT IT IN THE HANDS OF OUR SCHOOL LEADERS THIS MONTH AT OUR LEADERSHIP ACADEMY AND THEN REALLY HAVE THEM ENGAGE IN IT THIS YEAR. THEIR VOICES ARE CRITICAL POST PANDEMIC WITH SUCH HIGH STAKES AND MANY VARIED NEEDS IN ALL OF OUR SCHOOLS, HEARING REALLY FROM EACH SCHOOL IS NECESSARY.

WE HAVE THE 21 22 SCHOOL YEAR TO GAIN THOSE NECESSARY PERSPECTIVES AND THEN FINALIZE THE PLAN BY NEXT YEAR AT THIS TIME.

WE'RE EMPLOYING A CENTRAL OFFICE LEVEL TEAM TO WORK ON BUILDING OUT RESOURCES AND STRUCTURES FOR OUR PLAN.

AND AS YOU CAN SEE ON THIS SLIDE, EVERY OFFICE AND DEPARTMENT THAT HAS A STAKE IN SOLID LITERACY INSTRUCTION AND THAT WOULD BE ALL OF US IS REPRESENTED ON THE DISTRICT LEVEL LITERACY TEAM. AGAIN, THOUGH, LET ME EMPHASIZE THAT WE ALSO NEED THE MINDS AND THE EXPERIENCES OF THE FOLKS IN OUR SCHOOL.

I'D LIKE TO GIVE YOU AN OVERVIEW OF THE PLAN ELEMENTS AND EFFECTIVE START IS WITH DATA ANALYSIS TO DETERMINE PRECISELY WHAT THE CHALLENGES AND BARRIERS ARE.

OUR TWENTY EIGHTEEN LITERACY PLAN ALSO BEGAN WITH A FIRST COMPONENT OF FINDING ROOT CAUSES FOR UNDERACHIEVEMENT IN LITERACY.

AND WE AGREE THAT ANALYZING DATA IS THE ESSENTIAL FIRST STEP.

NEXT COMES CURRICULUM AND INSTRUCTION.

IN THE 2018 PLAN, CHESTERFIELD MADE DISCUSSION OF INSTRUCTION A MAIN ELEMENT, NOTING THE NEED FOR APPROPRIATELY CHALLENGING DIFFERENTIATED INSTRUCTION.

WHAT WE CONTINUE TO SEE EMERGING, HOWEVER, IS MORE VALID AND RELIABLE RESEARCH BY COGNITIVE SCIENTISTS THAT TELL US THIS IS HOW CHILDREN LEARN TO READ.

SO THIS BODY OF RESEARCH THAT HAS BEEN TERMED THE SCIENCE OF READING, WE'RE PLEASED TO SAY, IS ALIVE AND WELL IN OUR DISTRICT.

BUT WE KNOW WE CAN DO MORE IN THIS REGARD AND WILL MORE HEAVILY INCORPORATE A RESEARCH BASED FRAMEWORK FOR COMPREHENSIVE LITERACY WITH ROBUST RESOURCES REFLECTIVE OF THE SCIENCE OF READING INTO THIS PLAN.

THE THIRD ELEMENT OF THE PLAN AGAIN MIRRORS THE 2018, AND THAT IS THE LEARNING FOR THE ADULTS, THE TEACHERS, ADMINISTRATORS, PROFESSIONAL DEVELOPMENT.

AND WE AIM TO CREATE OPPORTUNITIES THAT ALIGN WITH RESEARCH, BEST PRACTICES, RESEARCH BASED BEST PRACTICES.

OF COURSE, MUCH IS ALREADY HAPPENING TODAY IN REAL TIME.

IN APRIL, WE HOSTED A SESSION ON PHONEMIC AWARENESS AND PHONICS THAT WAS WELL ATTENDED.

NEXT, WE KNOW LITERACY LIVES EVERYWHERE.

EVERY TEACHER HAS TO ENGAGE IN LITERACY INSTRUCTION, NOT JUST THE READING IN ENGLISH TEACHERS. SO WE PLAN TO EXPLORE THE MOST EFFECTIVE WAYS TO DESIGN AND ALIGN INSTRUCTION TO ENHANCE LITERACY ACROSS ALL DISCIPLINES.

AND FINALLY, JUST AS WAS IN THE TWENTY EIGHTEEN PLAN, COMMUNITY ENGAGEMENT IS ESSENTIAL AND WE WANT TO ENGAGE ALL STAKEHOLDERS IN CONTRIBUTING TO A CULTURE OF LITERACY.

THERE WILL BE MUCH TO UNPACK AND DO AND TACKLE IN ALL OF THESE AREAS WITHIN PERHAPS THE

[01:05:02]

MOST IMPORTANT CURRICULUM AND INSTRUCTION, A NECESSARY STEP IS TO AGREE ON COMMON LANGUAGE. THIS WISCONSIN DEPARTMENT OF EDUCATION DEFINITION SHOWS THE TYPE OF CLARITY WE AIM TO ATTEMPT TO ATTAIN.

OUR OWN VIRGINIA DEPARTMENT OF EDUCATION ALSO USES THE TERM COMPREHENSIVE LITERACY.

AND SO WE SEE COMMON LANGUAGE AS A PATH TO REACHING COMMON GROUND.

LET'S TALK ABOUT EXPLICIT INSTRUCTION, INTEGRATED APPROACH TO TEACHING, READING AND WRITING EVIDENCE BASED PRACTICES TO CREATE OUR COMMON VISION OF EFFECTIVE, COMPREHENSIVE LITERACY. BUT WHILE WE ENGAGE IN THESE FIVE PLAN ELEMENTS, WE CAN KEEP MOVING FORWARD IN CURRENT WORK AND RESEARCH ACQUISITION FOR LITERACY THIS YEAR AND NEXT, CCPS WILL SPEND WELL OVER TWO MILLION DOLLARS AT THE DISTRICT LEVEL ALONE FOR DIGITAL AND PHYSICAL.

THAT IS PRINT RESOURCES.

AS HER FUNDING HAS, OF COURSE, HELPED US IN THESE EFFORTS.

WE WE PLAN TO HELP SUPPLY OUR SCHOOLS WITH THE TOOLS THEY NEED.

WE PURCHASED AT THE ELEMENTARY LEVEL, WE PURCHASED MORE PHONEMIC AWARENESS AND PHONICS MATERIALS FOR TEACHERS AND PLAN TO ADD EVEN MORE, AS WELL AS CONTINUING TO HOLD TRAININGS THAT SCHOOLS HAVE TOLD US THEY FIND EFFECTIVE AND HELPFUL.

OTHER KEY RESOURCES INCLUDE DECOTA TEXT BOOKS AT VARYING LEVELS THAT BUILD BACKGROUND KNOWLEDGE AND DIGITAL TOOLS THAT ARE GROUNDED IN BEST PRACTICE AND PROVIDE TEACHERS WITH VALUABLE TOOLS TO DIFFERENTIATE INSTRUCTION.

AT THE SECONDARY LEVEL ARE SECONDARY LITERACY APPROVED DIGITAL TOOLS ARE AT THE END OF THEIR CONTRACT PERIOD, AND SO AN INTER-DEPARTMENTAL GROUP IS REVIEWING PRODUCTS TO DETERMINE THE MOST EFFECTIVE TOOLS TO APPROVE, RE APPROVE AND PURCHASE WITH SIGNIFICANT TEACHER INPUT. WE ARE NOW POISED TO ENSURE THAT THE SECONDARY SCHOOL TEACHERS HAVE WHAT THEY NEED AS WELL TO DIFFERENTIATE FOR THE LITERACY NEEDS OF EVERY LEARNER.

WE ALSO ENHANCED OUR MIDDLE AND HIGH SCHOOL BOOK ROOMS THIS SPRING.

I'LL TURN IT BACK OVER TO DR.

POPE. SO DR.

PERKINS SHARED THREE ASPECTS OF WORK NEEDED TO LIFT OUR NEXT LITERACY PLAN FORWARD.

SHE TALKED ABOUT A TIMELINE WITH TRUE COLLABORATION, INCLUDING THE VOICES OF EVERY SCHOOL. SHE ALSO TALKED ABOUT WHAT THE FUTURE PLANS, BASIC ELEMENTS WOULD BE AND THE NEED FOR A COMMON SHARED DISTRICT LANGUAGE SO THAT WE HAVE CLEAR VOCABULARY AMONG THE ADULTS WHEN WE'RE TALKING ABOUT LITERACY.

AND SHE GAVE ASSURANCES THAT ALL SCHOOLS WILL RECEIVE THE LITERACY RESOURCES THEY NEED TO IMPLEMENT THE NEXT PLAN.

THESE RESOURCES WILL REFLECT OUR COMMITMENT TO READING RESEARCH THAT SHOWS THE VALUE OF PHONICS, RICH READING INSTRUCTION MOVING FORWARD.

BUT I WANT TO TALK ABOUT ONE OTHER IMPORTANT ASPECT OF LITERACY WORK IN CHESTERFIELD COUNTY PUBLIC SCHOOLS, AND THAT ASPECT IS SUMMED UP WITH ONE WORD TRUST.

TRUST BEGINS WITH OUR SCHOOLS, EACH OF OUR SCHOOLS.

WITH OUR NEW LITERACY PLAN, WE EXPECT CONSISTENT RESEARCH BASED READING INSTRUCTION AT EACH SCHOOL AND AT THE ELEMENTARY LEVEL.

WE EXPECT A SCOPE AND SEQUENCE OF PHONICS INSTRUCTION TO OCCUR DISTRICT WIDE.

WE EXPECT TIERED SCREENER'S AND ASSESSMENTS TO BE CONSISTENTLY ADMINISTERED AT EACH SCHOOL SO STUDENTS IN NEED CAN RECEIVE ADDED SUPPORTS QUICKLY.

AND WITH LITERACY AND CCPS AND THESE EXPECTATIONS, WE WILL BE EMPHASIZING THE CONNECTED PORTION OF THE PHRASE CONNECTED AUTONOMY MORE AS WE MOVE FORWARD.

WITH OUR WORK AND LITERACY, TRUST IS ALSO CRITICAL WITH OUR PUBLIC, THE FIRST PART OF THIS PRESENTATION HOPEFULLY ASSURES OUR PUBLIC THAT TRUST IS WELL PLACED AS WE CARRY OUT THE INSTRUCTION OF READING, WRITING AND COMMUNICATION TO ENSURE THAT WE GRADUATE STUDENTS WHO ARE COLLEGE AND CAREER READY AND WILL ENGAGE AS PRODUCTIVE CITIZENS AS STATED IN OUR STRATEGIC PLAN.

BUT TRUST GOES EVEN FURTHER WITH RECENT NEWS STORIES IN OTHER PARTS OF VIRGINIA, OUR PARENTS AND COMMUNITY MEMBERS ARE ASKING FOR ASSURANCES OF APPROPRIATE CONTENT WITHOUT BELABORING THE POINT.

PROBABLY EVERYBODY CAN SEE THE DIFFICULTY IN THE WORD APPROPRIATE, VERY DEPENDENT ON THE INDIVIDUAL AND DEPENDENT ON THE TIME PERIOD DEEMED PAST CLASSICS WORK SUCH AS MACBETH, LORD OF THE FLIES, TO KILL A MOCKINGBIRD, THE GREAT GATSBY EACH HAVE HAD THEIR TURN AT BEING CONSIDERED NOT SUITABLE OR PROPER FOR THE SALACIOUS, VIOLENT, VULGAR LANGUAGE AS WELL AS GENDER AND ETHNICITY RELATED REASONS.

WELL, HERE IS SOME GOOD NEWS IN CCPS.

WE DO HAVE WELL-ESTABLISHED, APPROPRIATE CONTENT GUARDRAILS IN THE FORMS OF POLICIES,

[01:10:02]

PROCESSES AND PRACTICES.

SO I CALL THIS THE THREE P'S.

POLICIES, PROCESSES AND PRACTICES ARE EVIDENT IN THE VETTING LAYERS THAT BEGIN AS OUR TEACHERS PLAN LESSONS ALIGNED TO VIDEOIQ STANDARDS AND CURRICULUM FRAMEWORK IN CCPS A STUDENT'S CLASSROOM INSTRUCTIONAL EXPERIENCE IS DETERMINED BY OUR TRUSTED TEACHERS.

AND TEACHERS DO NOT NEED TO BE ISLANDS WHEN DETERMINING WHAT IS APPROPRIATE INSTRUCTIONAL SUPPLEMENTAL MATERIALS, THEY HAVE TEACHER COLLEAGUES, LIBRARIANS, INSTRUCTIONAL DESIGNERS, DEPARTMENT CHAIRS, PRINCIPALS, CENTRAL CONTENT SPECIALISTS, ALL STANDING READY TO HELP ANSWER QUESTIONS IF THEY HAVE ANY.

IF OUR TEACHERS ELECT TO USE DISTRICT PROVIDED COURSE BLUEPRINTS, IT IS IN THESE BLUEPRINTS THAT THEY WILL FIND INSTRUCTIONAL RESOURCES LISTED.

THE USE OF THESE LISTED TEXTS ARE ENTIRELY OPTIONAL, BUT HAVE BEEN AT LEAST INITIALLY VETTED BY COLLEAGUES AND CONTENT SPECIALISTS.

SO HOW DO BOOKS REACH THE HANDS OF OUR STUDENTS OR HOW TO INSTRUCTIONAL MATERIALS REACH THE HANDS OF OUR STUDENTS? THERE ARE FOUR PRIMARY WAYS.

THREE OF THOSE WAYS SHOWN HERE IN GREEN OCCUR WITHIN OUR SCHOOLS, THROUGH CLASSROOM INSTRUCTION, THROUGH CLASSROOM LIBRARIES AND SCHOOL LIBRARIES.

THESE AREAS IN GREEN DO FALL UNDER THE THREE PS POLICIES, PRACTICES AND PROCEDURES.

AND JUST AS A QUICK REVIEW, I KNOW BOARD MEMBERS, YOU KNOW OUR POLICIES WELL, BUT FOR ANYONE ELSE LISTENING, POLICY 30 30 DOES DEFINE WHAT WE MEAN WHEN WE SAY INSTRUCTIONAL MATERIALS OUTSIDE OF THE FEW TRADITIONAL HARD PRINTED TEXTBOOKS THAT OUR SCHOOL BOARD APPROVED AND THAT WE STILL DO PROVIDE.

I'VE UNDERLINED A VERY IMPORTANT PORTION OF THIS POLICY IN CCPS.

WE DO NOT REQUIRE DIVISION WIDE IMPLEMENTATION OF INSTRUCTIONAL MATERIALS.

AS YOU WILL SEE AN EXAMPLE ON THE NEXT SLIDE, WE DO PROVIDE TEXT SET OPTIONS FOR TEACHERS WHO MAY OR MAY NOT ELECT TO USE THEM IN POLICY 30 30.

WE ALSO TACKLE LIBRARY MEDIA MATERIALS, SECOND PORTION OF THE SLIDE THERE.

I'VE ALSO UNDERLINED SOMETHING THAT'S VERY IMPORTANT.

THIS IS AN EIGHT PAGE, RATHER LENGTHY GOOD READ ON THE COLLECTION AND DEVELOPMENT PROCEDURES THAT ARE LIBRARIANS NOT ONLY RECEIVE FREQUENT TRAINING IN, BUT ALSO IMPLEMENT THIS DOCUMENT GUIDES CCPS BY THE PRINCIPALS INCORPORATED IN THE AMERICAN ASSOCIATION OF SCHOOL LIBRARIANS, NATIONAL SCHOOL LIBRARY STANDARDS LIBRARY, BILL OF RIGHTS AND AMERICAN LIBRARY ASSOCIATION PRINCIPALS.

IN POLICY 30 31, AS THE SCHOOL BOARD IN THAT POLICY CLEARLY RECOGNIZES, THERE ARE OCCASIONS WHEN OBJECTIONS TO SENSITIVE AND OR CONTROVERSIAL TOPICS, CONCEPTS, ISSUES AND MATERIALS WILL BE MADE.

THIS POLICY GUIDES INSTRUCTIONAL STAFF IN TEACHING SENSITIVE OR CONTROVERSIAL TOPICS IN THE CURRICULUM. THIS POLICY EXPECTS TEACHERS AND SCHOOL ADMINISTRATORS TO ENSURE LESSONS AND SUPPLEMENTAL MATERIALS ARE ALIGNED TO APPROVED CURRICULUM AND OUR GRADE LEVEL APPROPRIATE, AND THAT PARENTS RECEIVE ADEQUATE PRIOR NOTICE TO THE INTRODUCTION OF CONTROVERSIAL OR SENSITIVE TOPICS.

AT THE BOTTOM OF THE SLIDE, YOU'LL SEE A SCREENSHOT THAT I PULLED FROM CAMPUS.

THIS IS FROM ONE OF OUR 10TH GRADE UNITS IN OUR LANGUAGE ARTS BLUEPRINT.

COURSE, IT ILLUSTRATES THAT TEACHERS ARE PROVIDED AGAIN, WHAT I REFERENCED EARLIER, TEXT SET OPTIONS THEY MAY OR MAY NOT DECIDE TO USE.

AND IT IS ONE OF THE MANY PLACES REPEATED THROUGHOUT THE BLUEPRINT COURSES THAT REMINDS TEACHERS OF THE PARENT NOTIFICATION EXPECTATION.

IT IS NOT ONLY HIGHLIGHTED ON THIS SLIDE, IT IS ACTUALLY HIGHLIGHTED IN CANVAS AS WELL.

SO BEYOND POLICY, 30, 30 AND 30, 31, SOME OTHER ASSURANCES, POLICY 53 50 AND OUR ANNUAL EMPLOYEE EVALUATION PROCESS SPEAK FURTHER TO ENSURE INSTRUCTIONAL STAFF MEET THROUGH THEIR PROFESSIONAL PRACTICES, THE EXPECTATIONS OUTLINED IN THE POLICIES THAT WE HAVE CURRENTLY IN PLACE.

I HOPE THAT LITTLE BIT OF A REVIEW COVERS NOT ONLY THE POLICIES, POLICIES, PRACTICES AND PROCESSES THAT WE HAVE IN PLACE.

HOPEFULLY WAS A LITTLE BIT INFORMATIVE FOR THOSE WHO MAY NOT BE AS FAMILIAR.

WE DO SEE THESE AS THE THE PRIMARY GUARDRAILS THAT WE HAVE WHEN WE'RE LOOKING AT APPROPRIATENESS OF CONTENT.

AND CERTAINLY WITH DR.

PERKINS SHARE, WE HOPE THAT THE INFORMATION DOES GIVE YOU CONFIDENCE IN OUR EFFORTS TO PROMOTE STRONGER LITERACY SKILLS FOR ALL OF OUR STUDENTS.

[01:15:02]

THANK YOU, DOCTOR POPE BOARD MEMBERS, DOES ANYONE HAVE ANY QUESTIONS? HAINES, YOU KNOW, I ALWAYS HAVE TO SAY SOMETHING ABOUT THE SCIENCE OF READING, SO I JUST WAS THINKING BACK IN TWENTY THIRTEEN, IT WAS ACTUALLY THE LEGISLATOR IN MISSISSIPPI THAT PROVIDED FUNDING FOR FOUR TEACHERS TO GET TRAINING IN THE SCIENCE OF READING.

SO I LOVE THAT WE'RE KIND OF TAKING THIS INITIATIVE ON OUR OWN AND CHESTERFIELD.

AND IN MISSISSIPPI, IT'S THAT MOVE IS OFTEN CREDITED WITH THEM LEADING THE NATION AND PROGRESS. YOU PROBABLY KNOW THIS IN THE NATIONAL ASSESSMENT OF EDUCATIONAL PROGRESS.

SO I'M EXCITED AT WHAT THE FRUITS OF THIS EFFORT WILL LEAD TO.

AND I ALSO REALLY APPLAUD YOU BRINGING EVERYBODY INTO THE CONVERSATION BECAUSE KNOW DOING IT TOGETHER IS THE BEST WAY.

SO JUST THANK YOU SO MUCH FOR YOUR LEADERSHIP IN THIS AREA TO BOTH OF YOU.

PERKINS INSISTED ON THAT AND I COMPLETELY AGREE WITH HER.

MS. HEFFRON, THANK YOU.

SO ON SLIDE FIVE, WE TALK ABOUT THE DISTRICT LEVEL LITERACY TEAM.

YES. AND ARE THOSE IS THAT AN INCLUSIVE LIST OF THE STAKEHOLDER GROUPS, ALL DR.

PERKINS, TO TALK MORE ABOUT THE MEMBERSHIP? I'M AN ATTENDING MEMBER, BUT SHE ORCHESTRATES IT.

THANK YOU. I THINK IT'S PRETTY INCLUSIVE OF ALL CENTRAL OFFICE.

WE STARTED WITH THE DIVISIONS AND DEPARTMENTS AND OFFICES AND DIRECTORS WERE TOLD TO BRING MORE FOLKS TO THE PARTY.

WE'RE HAPPY TO HAVE TO HAVE ALL THE VOICES WE NEED.

GOOD. AND I'M REALLY GLAD TO HEAR THAT YOU HAVE SOLICITED INPUT FROM TEACHERS AS STAKEHOLDERS FOR BOOK ROOM STALKING AND FOR MAKING SURE THAT THAT'S THAT THOSE VOICES ARE HEARD. I WOULD CHALLENGE YOU TO BRING STUDENTS AS STAKEHOLDERS INTO THE INTO THE CONVERSATION, SINCE I THINK THEY'RE KIND OF PRETTY KEY STAKEHOLDERS IN THE BUSINESS THAT WE'RE IN. AND JUST TO KIND OF GIVE GIVE A STUDENT VOICE AT THE TABLE, YOU KNOW, ENGAGING, ENGAGING LITERATURE IS IS HAS GOT TO WE'VE GOT TO GET THAT FEEDBACK FROM THE KIDS, BECAUSE IF WE ARE GIVING THEM MCBEATH WHEN WHAT THEY REALLY WANT IS MORE MODERN, RELEVANT, YOU KNOW, LITERATURE.

I APPRECIATE I APPRECIATE THAT YOU'RE BRINGING A STRONG TEAM TOGETHER.

THANKS. I JUST TO ECHO MS. HEFFRON RIGHT THERE. IF I CAN JUMP IN AND SAY I DID NOTE THAT YOU HAD FAMILY AND COMMUNITY ENGAGEMENT THERE AND SO ENGAGING FAMILIES THROUGHOUT OUR COMMUNITY.

AND I'M SURE THEY'LL WORK TO BRING A DIVERSE GROUP OF FAMILIES THERE TO MAKE SURE THAT THE LITERATURE AND THE THINGS THAT WE'RE DOING IN LITERACY IS RELEVANT TO ALL OUR FAMILIES FROM ALL DIVERSE BACKGROUNDS.

SO I'M SURE THAT THE DEPARTMENT WILL WORK GREAT WITH THAT, BUT ALSO THE STUDENTS BRINGING THEM IN, AS WELL AS A GREAT, GREAT SUGGESTION.

I JUST HAVE ONE CURIOSITY QUESTION HOW OFTEN DOES THE LITERACY MATERIAL GET UPDATED? AS FAR AS CURRICULUM RESOURCES ANNUALLY, IF NOT MORE OFTEN, OUR OFFICE IS ALWAYS WORKING, THERE'S CURRICULUM SPECIALISTS IN ALL AREAS.

AND IF WE IF HE COMES OUT WITH A NEW RESOURCE JUST IN TIME CHECKS THIS YEAR, THOSE KINDS OF THINGS, WE POST THEM ON THE CURRICULUM PORTAL IN REAL TIME.

SUMMER IS OFTEN A GOOD TIME, THOUGH, TO ALSO LOOK AND UPDATE BLUEPRINTS.

WE WE EMPLOY TEACHERS, OF COURSE, AND AND CAN PAY.

THERE MUST HAVE SOME SUPPLEMENTAL MONEY TO REVIEW.

SO SUMMER IS A GOOD TIME TO DO MORE ROBUST UPDATING.

THANK YOU. I'D JUST LIKE TO THANK YOU FOR PUTTING THIS PRESENTATION TOGETHER, BECAUSE I THINK IT'S VERY REFRESHING FOR US AND THOSE THAT ARE HOME THAT LISTENING TO HOW WE DO PLAN OUT LITERACY WITHIN THE COUNTY AND.

YOU KNOW, I THINK THAT IT'S GREAT THAT WE'RE, YOU KNOW, I UNDERSTAND LAST YEAR WE DIDN'T HAVE MUCH TIME TO PUT IN THE THAT WITH FOCUSING ON THE PANDEMIC AND MAKING SURE THAT WE COULD PUT THOSE NEEDS FIRST.

AND I'M EXCITED TO SEE THE WORK THAT YOU GUYS ARE GOING TO DO.

I DID HAVE ONE QUESTION.

AND, YOU KNOW, IN A TIME WHERE THERE'S A LOT OF TOPICS IN SOCIETY THAT ONE DAY COULD BE SENSITIVE IN THE NEXT DAY, THEY'RE NOT SENSITIVE.

I THINK JUST SOMETHING THAT WAS BROUGHT UP TO ME BEFORE WAS WHEN WE TALK ABOUT ADEQUATE ADVANCE NOTICE OF A SENSITIVE TOPIC.

WHAT DO WE CONSIDER ADVANCED NOTICE, I KNOW SOMEONE HAS RECOMMENDED TO ME THAT IF IT'S PRINTED IN THE SYLLABUS OF THE BEGINNING OF THE YEAR, THAT THAT'S CONSIDERED ADVANCE NOTICE. DO WE HAVE ANY OTHER PROCEDURES IN PLACE OR HAVE WE HAD JUST THE DISCUSSIONS ABOUT, IF, YOU KNOW, ONE OF THE ONE OF THE LITERARY PIECES THAT THEY'RE ABOUT TO GET

[01:20:04]

INTO, IF IT IS LABELED THAT HAS SENSITIVE TOPICS IN IT? HOW DO WE MAKE SURE THAT WE KEEP THE PARENTS IN THE FOLD TO SAY, HEY, HEADS UP IN A COUPLE OF WEEKS OR A MONTH OR TWO DOWN THE ROAD, WE'RE GOING TO COVER THIS.

SO ONE OF THE STATEMENTS IN THE POLICY YOU ALREADY REFERENCED THAT, INCLUDING THAT IN THE SYLLABUS AT THE BEGINNING OF THE YEAR, IS ONE WAY THE TEACHER CAN COMMUNICATE TO FAMILIES. WE ALWAYS EMPHASIZE THAT IT NEEDS TO BE DONE WITH ENOUGH TIME PRIOR TO TEACHING TO ALLOW PARENTS TO HAVE THE OPPORTUNITY TO COME FORWARD AND DISCUSS OTHER OPTIONS WITH THE TEACHER OR THE PRINCIPAL.

I WOULDN'T SAY THAT IT'S A STEP PAST TWO WEEKS OR FOUR WEEKS OR SIX WEEKS, BUT I THINK EACH TEACHER KNOWS VERY WELL.

DO I COMMUNICATE WITH THE STUDENTS? WILL THE MESSAGE MAKE IT HOME? DO I COMMUNICATE DIRECTLY WITH THE PARENTS? HEY, HOW MUCH MIGHT THIS CHILD'S PARENTS NEED AS LEAD IN VERSUS ANOTHER CHILD? AND AND THAT GOES BACK TO THAT WORD TRUST AS WELL.

I DIDN'T FOR THE BREVITY OF THE SLIDESHOW, PUT ANOTHER SLIDE IN THERE ABOUT TRUST AND OUR TEACHERS. AND IT REALLY COMES BACK TO RELATIONSHIP AND TRUST.

AND WE KNOW THAT OUR TEACHERS KNOW OUR STUDENTS BEST.

WE SAID THAT AT THE BEGINNING OF THE PANDEMIC, WE SAID WE TRUST OUR TEACHERS AND WE DO TRUST OUR TEACHERS. IT'S ONE OF THE THINGS THAT DRAWS TEACHERS TO CHESTERFIELD COUNTY.

THEY HAVE SOME OF THAT CREATIVE ABILITY WITH THE WAY OUR POLICIES ARE FRAMED VERSUS OTHER LARGE DIVISIONS IN VIRGINIA.

THEY APPRECIATE THAT AND I DON'T THINK THEY TAKE ADVANTAGE OF IT.

WE HAVE VERY, VERY LOW CHALLENGE NUMBERS EACH YEAR AT THE SCHOOL LEVEL AND MAYBE ONE EVERY FEW YEARS AT THE DISTRICT LEVEL.

SO I THINK FOR THE MOST PART, WHAT WE HAVE IS WORKING.

BUT ALWAYS, YOU KNOW, IF A PARENT WOULD LIKE MORE NOTICE, THAT'S JUST SOMETHING TO REQUEST OF THE TEACHER AND THE PRINCIPAL.

OK, THANK YOU VERY MUCH.

ANYONE ELSE? THANK YOU, DR..

[E. School Board Governance]

NEXT, WE HAVE A DISCUSSION ON OUR BOARD GOVERNANCE DOCUMENT, AND I'M ACTUALLY GOING TO BE THE ONE TO LEAD THE DISCUSSION ON THIS.

SO I THINK IT'S APPROPRIATE THAT EVERY YEAR WE TAKE TIME AS A BOARD TO JUST HONESTLY REFLECT ON THE BOARD GOVERNANCE THAT WE ALL AGREED AND SIGNED AND REAFFIRMED AGAIN LAST YEAR. AND THIS GIVES US AN OPPORTUNITY TO HAVE THE DISCUSSION IF THERE ARE ANY ITEMS THAT WE WOULD LIKE TO TALK ABOUT, POSSIBLY CHANGING OR AMENDING.

SO WHAT I'M GOING TO DO IS I'M JUST GOING TO BRIEFLY GO THROUGH THE TOPICS THAT WE HAVE LISTED THERE, NUMBER ONE, THROUGH 13.

AND I'M JUST GOING TO READ IT.

AND THEN WE COULD HAVE A LITTLE BIT OF A DISCUSSION ABOUT EACH ONE.

SO THE FIRST ONE SAYS, I WILL HAVE INTEGRITY IN ALL MATTERS AND SUPPORT THE FULL DEVELOPMENT OF ALL CHILDREN AND WELFARE OF THE COMMUNITY, COMMONWEALTH AND THE NATION.

DOES ANYONE HAVE ANY INPUT ON THAT? I THINK THAT THERE'S ANY BETTER WAYS WE COULD BE COMPLETING THAT MISSION OR ANY WAYS THAT WE'RE NOT MEETING THAT MISSION.

ALL RIGHT. I THINK WE'RE VERY WE'RE A GROUP OF FOLKS WHO HAVE A LOT OF INTEGRITY.

I THINK WE ALL SHARE THE SAME VISION.

OK, I'M PROUD OF OUR WORK ON THAT PART.

ALL RIGHT, THE SECOND ONE SAYS, I WILL ATTEND A SCHEDULED BOARD MEETINGS OR NOTIFY MY COLLEAGUES ON THE BOARD IF THERE'S AN UNAVOIDABLE SCHEDULING CONFLICT.

I DON'T THINK WE'VE RUN ACROSS THIS AT ALL.

I HAVE HAD ONE OR TWO THINGS AND OTHER BOARD MEMBERS HAVE, AND I THINK WE'VE BEEN VERY GOOD AT COVERING IT FOR EACH OTHER, REACHING OUT TO MAKE SURE THAT THE BOARDS REPRESENTED ON THOSE COMMITTEES AND THE ABSENCE OF ONE OF US.

I DON'T HAVE ANYTHING ELSE TO ADD TO THAT MS. HAINES, I GUESS ALSO I THINK IT'S A GOOD THING FOR US TO REMEMBER THAT WE ALL HAVE PERSONAL THINGS GOING ON IN OUR LIVES AND, YOU KNOW, WE KEEP EACH OTHER ABREAST OF THAT AND THAT WE'RE ABLE TO, YOU KNOW, PUT THOSE THINGS ASIDE EVEN WHEN IT'S HARD AND BE HERE AND BE FULLY PRESENT. SO IT JUST IT'S GOOD TO RECOGNIZE WE ALL YOU KNOW, THE PUBLIC DOESN'T KNOW WHAT GOES ON IN OUR PRIVATE LIVES, BUT WE SHOW UP TO.

ALL RIGHT, LET'S MOVE ON TO THE THIRD ONE SAYS, I WILL COME TO BOARD MEETINGS INFORMED CONCERNING THE ISSUES UNDER CONSIDERATION.

I FEEL LIKE FOR THE MOST PART, WE COME TO MEETINGS.

PREPARED. DOES ANYONE FEEL THAT THERE'S.

SOMETHING WE COULD DO BETTER TO PREPARE THAT WE ARE NOT PREPARED SOMETIMES.

THAT'S CORRECT. OK, HERE, AND THEN WE'LL MOVE ON TO THE FOURTH ONE.

I WILL MAKE POLICY DECISIONS BASED ON THE AVAILABLE FACTS, LEGAL REQUIREMENTS AND

[01:25:02]

APPROPRIATE PUBLIC INPUT.

SO I THINK THAT FOR THE MOST PART, WE'VE ALWAYS ATTEMPTED TO MAKE THE BEST DECISIONS WITH THE FACTS THAT HAVE BEEN PRESENTED TO US, AND I THINK THAT FOR THE MOST PART, I KNOW I CAN'T SPEAK FOR THE BOARD MEMBERS, BUT ALSO WITH THE INPUT OF OUR STAKEHOLDERS IN THE COMMUNITY, WITH PARENTS, WITH.

STUDENTS WITH JUST CONSTITUENTS WHO MAY NOT EVEN HAVE A CHILD IN THE SCHOOL, BUT NEVERTHELESS ARE A CONSTITUENT THAT LIVES IN OUR DISTRICT, AND I ALWAYS TAKE TO HEART THE COMMENTS AND THE SUGGESTIONS THAT THEY HAVE SOMETIMES SHARED AMONG EACH OTHER, OR I WILL SEND IT TO THE APPROPRIATE OUTLET LIKE MR. TIELESS IN THE BACK TO HELP US OUT WITH SOME OF THE RESPONSES SOMETIMES.

DOES ANYONE ELSE FEEL LIKE THERE'S ANY WAYS WE CAN IMPROVE ON THAT OR ARE WE HAPPY WITH THE STATEMENT, HAPPY WITH OUR PERFORMANCE ON THAT? I THINK THAT WHEN WE WERE MAKING A RETURN TO SCHOOL DECISIONS, MAYBE I SHOULD HAVE REFERENCED THAT SOMETIMES BECAUSE READING THAT AGAIN, I KNOW THERE WERE TIMES WHEN MAYBE THE PUBLIC WANTED US TO MAKE ANOTHER DECISION, BUT WE DIDN'T HAVE THE LEGAL REQUIREMENT.

WE JUST DIDN'T HAVE ALL THE FACTS.

WE DIDN'T HAVE A PUBLIC HEALTH KNOWLEDGE.

AND SO, YOU KNOW, IN HINDSIGHT, WE ARE I THINK INTUITIVELY WE'RE.

BUT GOOD FAITH EFFORT INTO, YOU KNOW, WAITING UNTIL WE HAD THAT INFORMATION, THEN ACTING WITH WHAT WE HAD. WELL, I WOULD JUST LIKE TO SAY THAT THE LEGAL REQUIREMENTS COME INTO PLAY TONIGHT WITH I NOTICED SO MANY SPEAKERS ABOUT THE MASK REQUIREMENTS IN SCHOOLS AND WE'RE BOUND BY THE LEGAL REQUIREMENTS.

AND YOU YOU JUST NEED TO MAKE SURE THAT YOUR CONSTITUENTS RECOGNIZE THAT WE'RE BOUND BY LEGAL REQUIREMENTS.

AND EVEN THOUGH WE WANT TO LISTEN TO PUBLIC INPUT, THE LEGAL REQUIREMENTS SUPERSEDE THAT AT TIMES. I THINK WHAT PEOPLE SOMETIMES OVERARCHING WHEN PEOPLE SEE WHAT'S GOING ON, ESPECIALLY IN DIFFERENT STATES, SOME OF THE STATES DON'T HAVE AN EXECUTIVE MANDATE TO PROVIDE THAT. SO IT IS ACTUALLY ON SCHOOL DISTRICTS TO MAKE THOSE DECISIONS AT THAT LEVEL WHERE WE REALLY DON'T HAVE THAT AUTHORITY HERE BECAUSE IT IS AN EXECUTIVE MANDATE IF IT WASN'T AN EXECUTIVE MANDATE.

AND WE WOULD DEFINITELY BE ABLE TO MAKE DIFFERENT DECISIONS ON THAT, BUT.

YEAH. ALL RIGHT, NUMBER FIVE, I WILL DELEGATE AUTHORITY FOR THE ADMINISTRATION OF SCHOOLS TO THE SUPERINTENDENT AND ESTABLISH A PROCESS FOR ACCOUNTABILITY OF ADMINISTRATORS.

ANYBODY HAVE ANY INPUT ON THAT? I'M I'M A LITTLE CURIOUS ABOUT THAT PHRASE, ESTABLISH A PROCESS FOR ACCOUNTABILITY OF ADMINISTRATORS BECAUSE IN REALITY, THE ONLY ONE ACCOUNTABLE TO THIS BOARD IS DR.

DAUGHERTY. SO I'M NOT SURE THAT PHRASE SHOULD ACTUALLY EVEN BE IN.

THERE SHOULD BE NO PROCESS OF ACCOUNTABILITY IN MY WAY OF THINKING FOR ADMINISTRATORS.

TO US, THEY'RE ACCOUNTABLE TO DR.

DAUGHERTY AND DR. DAUGHERTY IS ACCOUNTABLE TO US.

IT'S MY UNDERSTANDING.

DR. DAUGHERTY, WOULD YOU LIKE TO CHIME IN ON THAT? I AGREE WITH YOU, MS. BAILEY I THINK THAT'S HOW I INTERPRET OUR ROLE AS WELL, OUR ROLE.

BUT THAT'S NOT WHAT'S WORDED HERE, WHICH WE PROBABLY SHOULD STRIKE IS WHAT I'M PROPOSING.

AND MAYBE EVEN ADD TO THE SUPERINTENDENT RESPONSIBILITY, IT SEEMS LIKE THAT WOULD BE SOMETHING HE'S ALREADY DOING AND SHOULD BE RIGHT, BECAUSE I SEEM TO REMEMBER THERE'S A PART IN HAINES. WHAT I WAS GOING TO SUGGEST IS THAT MAYBE IT'S JUST THE PHRASE THAT THIS IS THE SUPERINTENDENT'S RESPONSIBILITY TO HAVE THE ACCOUNTABILITY PROCESS.

I THINK IT'S ALSO I THINK IT'S ALSO IMPORTANT TO UNDERSTAND THAT EVERY ADMINISTRATOR PRINCIPLE WORKS FOR THE SUPERINTENDENT.

THEY DON'T WORK FOR THE SCHOOL BOARD THEMSELVES.

SO THE DECISIONS THAT COME FROM.

FROM DR. DAUGHERTY IS WHAT THEY NEED TO BE FOLLOWING, AND SOMETIMES I THINK WE COULD GET IN THE WEEDS A LITTLE TOO MUCH IF WE ARE OUT WITH OUR PRINCIPLES AND A LITTLE TOO OFTEN AND SOMETIMES YOU CAN GET CONFLICTING.

I'VE HEARD FROM SOME PRINCIPALS CONFLICT OF WHEN THE SCHOOL BOARD MEMBER IS OUT AND, YOU KNOW, MAYBE CONTRADICT SOMETHING THAT STAFF IS SAYING OR VICE VERSA.

SO I THINK IT'S SOMETHING WE ALL HAVE TO BE CAREFUL WITH AND UNDERSTAND THAT OUR PRINCIPLES, THAT OUR SCHOOLS, THEY WORK FOR THE SUPERINTENDENT.

AND THE SUPERINTENDED ANSWERS TO THIS HEFFRON, I WOULD SAY THAT THAT'S MORE CLEARLY OUTLINED IN THE PROTOCOLS UNDER PROTOCOL NUMBER SIX, A AND B, BUT HERE I JUST WOULD MAYBE SUGGEST CHANGING THE WORDING.

YEAH, I WOULD AGREE ON THE.

[01:30:02]

I AGREE WITH THAT AND MR. THE CODE OF CONDUCT CHANGE.

YES, SIR. ALL RIGHT, MR..

OK, SORRY.

I WOULD SUGGEST THAT YOU STRIKE THAT LATTER PART OF THE SENTENCE, BECAUSE UNDER THE RESPONSIBILITIES OF THE SUPERINTENDENT, IT'S ALREADY LISTED MULTIPLE TIMES THAT WE DO VERY WELL UNDER THE GUIDELINES OF THE VIRGINIA CODE AS WELL.

AND I WOULD AGREE WITH YOU ON THE STATEMENTS THAT WERE MADE FROM YOUR CHAIR THAT.

THE RESPONSIBILITY OF THE ADMINISTRATORS OR THE SUPERINTENDENT.

AND SO I'M RESPONSIBLE TO THE FIVE BOARD MEMBERS MAKING SURE THAT THE PROTOCOLS AND PROCEDURES ARE FOLLOWED. THANK YOU, MR. CLERK CAN YOU TAKE NOTE OF THAT FOR UPCOMING? YES, SIR, MR. CHAIRMAN.

AND FOR PROTOCOL, WE'LL HAVE A RED LINE DOCUMENT FOR BOARD ACTION AT THE AUGUST MEETING BASED ON THIS CONVERSATION.

THANK YOU. ANY FURTHER DISCUSSION ON THAT ONE? OK, LET'S MOVE ON TO SIX, I WILL ENCOURAGE INDIVIDUAL BOARD MEMBER EXPRESSION OF OPINION AND ESTABLISH AN OPEN TWO WAY COMMUNICATION PROCESS WITH ALL SEGMENTS OF THE COMMUNITY.

YOU MAY LIKE TO TALK ABOUT THAT, I FEEL LIKE MOST OF US HAVE BEEN FAIRLY OPEN WITH EACH OTHER ON OUR OPINIONS ON PARTICULAR TOPICS, AND I THINK THAT ALL OF US HAVE REPRESENTED THE CONCERNS OF MEMBERS OF THE COMMUNITY THAT WERE BROUGHT TO US.

AND AT LEAST I KNOW I HAVE I'VE BROUGHT TO EVERYBODY, EVEN IF SOME THINGS ARE POPULAR OR UNPOPULAR, I THINK THAT IT'S IMPORTANT THAT WE ALL KNOW THAT THIS IS A CONCERN IN A PARTICULAR AREA IN OUR COMMUNITY.

AND I FEEL LIKE WE DO THAT.

AND I DON'T FEEL WE'VE REALLY HELD EACH OTHER BACK FROM STATING OPINIONS ON THINGS.

BUT I COULD BE WRONG.

SO IF ANYONE ELSE WOULD LIKE TO CHIME IN AND ADD ANYTHING.

I THINK WE'VE DONE A GOOD JOB IN SOME CASES TO AGREE TO DISAGREE ON, SO.

AND I THINK, YOU KNOW, INTERNALLY ON OUR BOARD, I THINK WE DO A GOOD JOB OF THAT.

THE SECOND PART OF THAT IS TO.

ONE OF THESE DAYS, I'M ACTUALLY JUST GOING TO ADMIT I NEED GLASSES, THAT WE'RE GOING TO ESTABLISH TWO WAY COMMUNICATION PROCESS WITH ALL SEGMENTS OF THE COMMUNITY.

OUR HANDS HAVE BEEN REALLY TIED AS FAR AS BEING ABLE TO BE ACCESSIBLE THESE FIRST 18 MONTHS OF OUR OUR TIME HERE ON THE BOARD.

I, I WOULD WELCOME MORE DISCUSSION OF HOW WE CAN BE MORE PRESENT FOR OUR CONSTITUENTS AND FOR THE RESIDENTS OF CHESTERFIELD WHO, YOU KNOW, WHO WANT TO ACCESS THEIR SCHOOL BOARD MEMBERS THROUGH SOMETHING OTHER THAN AN EMAIL OR A PHONE CALL.

YOU KNOW, NOW THAT WE CAN START HAVING IN-PERSON EVENTS OR IN-PERSON MEETINGS THAT, YOU KNOW, WE IF WE CAN START LAYING DOWN THE GROUNDWORK FOR GETTING THAT BACK ON TRACK.

SURE. I KNOW MS. HAINES KIND OF HELD THAT UP ALREADY WITH SOME OF THE THINGS THAT THE OUTREACH SHE'S DONE IN MIDLOTHIAN.

AND AS WE DO BEGIN TO BRING PEOPLE BACK TO SCHOOL YEAR, I THINK IT IS IMPORTANT THAT WE ARE OUT IN THE COMMUNITY AND THAT WE DO HAVE EVENTS THAT IF YOU DON'T NECESSARILY WANT TO EMAIL OR A PHONE CALL, BUT YOU COULD ASK THEM, AS LONG AS WE HAVE GUIDED TOPICS FOR DISCUSSION OR ELSE NOTHING REALLY GETS ACCOMPLISHED BECAUSE IT COULD JUST DEVOLVE INTO CHAOS. SO I THINK IT IS IMPORTANT THAT WHATEVER WE DECIDE TO BRING TO THE COMMUNITY IS RELEVANT TO THE TOPICS THAT ARE GOING TO BE FACING MEMBERS OF THE COMMUNITY AT THAT TIME.

SO MS. HAINES, DO YOU HAVE ANYTHING ELSE THAT.

YEAH, I MEAN, JUST I THINK TO REITERATE, I KNOW THAT SOME MEMBERS OF THE COMMUNITY HAVE FELT THAT WE HAVEN'T BEEN AS RESPONSIVE, BUT I REALLY DO THINK IT'S THAT EASY.

JUST LIKE WE SAY, NOTHING BEATS FACE TO FACE INSTRUCTION.

NOTHING BEATS THAT FACE TO FACE INTERACTION.

IT JUST IT'S NOT POSSIBLE.

WE DID OUR BEST.

AND I LOOK FORWARD TO THE FALL AND HOSTING SOME TOWN HALLS WHERE WE WE CAN GET BACK TO THAT. AND I JUST HAVE TO CHALK THIS UP YEAR AFTER WE DID OUR BEST.

AND I THINK EVERYONE WILL BE PLEASED AT WHAT, YOU KNOW, BRINGING BACK THAT FACE TO FACE CONNECTION WILL BRING IN TERMS OF FEELING PROUD.

SEVEN, I WILL COMMUNICATE IN ACCORDANCE WITH BOARD POLICIES, PUBLIC REACTION AND OPINION REGARDING BOARD POLICIES AND SCHOOL BOARD PROGRAMS TO THE FULL BOARD AND SUPERINTENDENT, I THINK SO FAR WE HAVE DONE A PRETTY GOOD JOB OF.

AT LEAST COMMUNICATING CONCERNS THROUGH EACH OTHER, I THINK SOMETIMES THE MESSAGE IS BETTER IF WE KIND OF UNIFY IT AND WE GO THROUGH THE CHAIRMAN OR THE VICE CHAIRMAN TO

[01:35:02]

BRING IT TO THE SUPERINTENDENT.

SO WE HAVE A SINGULAR FOCAL POINT TO GIVE INFORMATION TO AND TO AND FROM.

I THINK SOMETIMES WHEN, YOU KNOW, WE ALL WANT TO BASICALLY JUMP ON THE PHONE OR ON EMAIL AND ASK THE QUESTIONS THAT WE MAY NEED AT THAT PARTICULAR MOMENT.

BUT I THINK SOMETIMES IT CAN GET A BIT HECTIC BECAUSE WE HAVE THREE OR FOUR DIFFERENT CONVERSATIONS GOING ON AT A PARTICULAR TOPIC.

SO I WOULD JUST THINK WE COULD MAYBE TIDY THAT UP A LITTLE BIT WITH MAKING SURE THAT WE KIND OF TRY TO FUNNEL THOSE THINGS BACK THROUGH THE CHAIR AND LET THE CHAIR, THE VICE CHAIR, OR AT LEAST JUST.

KEEP THE CHAIR, VICE CHAIR ACKNOWLEDGED OF THE YOU KNOW, THE CONVERSATIONS OR WHAT'S GOING TO BE THE TOPICS THAT WAY THAT WE WERE ALL KIND OF IN THE LOOP ON IT.

DOES ANYONE HAVE ANYTHING TO ADD TO THAT? THAT, TO ME, IS A CRITICAL POINT OF PROCEDURE FOR OUR BOARD THAT WE DO MAINTAIN THAT BECAUSE WE HAVE TO ALL REMEMBER THAT INDIVIDUALLY WE ARE POWERLESS.

WE LITERALLY AS AN INDIVIDUAL CAN ACCOMPLISH NOTHING.

IT REQUIRES THE WILL OF THE BOARD.

AND IN ORDER TO ESTABLISH THE WILL OF THE BOARD, YOU NEED THREE VOTES AND THAT NEEDS TO BE DETERMINED THROUGH THE CHAIR.

AND I JUST THINK THAT IS A PROCESS THAT IS NOT ONLY EFFICIENT AND BUT IT ALSO PREVENTS ANY MISCOMMUNICATION OR MISINTERPRETATION OF INFORMATION, BECAUSE IF IT'S ALL FUNNELED THROUGH ONE PERSON, THAT ONE PERSON IS HEARING EVERYTHING FROM EVERYONE.

SO THAT TO ME, IS A VERY CRITICAL PROCESS FOR A VIABLE BOARD AND HOW IT SHOULD OPERATE.

SO THAT KIND OF I HEAD DOWN HERE A NUMBER 10.

I THINK THAT TALKING ABOUT ANY DECISIONS OR COMMITMENTS THAT ARE BEING MADE, WE CAN JUMP RIGHT DOWN TO THAT BECAUSE IT'S THE SAME THERE.

YOU CAN'T MAKE ANY PROMISES OR ANY COMMITMENTS OR ANY, YOU KNOW, ANYTHING WITHOUT IT BEING THE WILL OF THE BOARD.

AND SO WITH THAT COMES.

THE INFORMATION NEEDS TO FUNNEL THROUGH THE CHAIR IN ORDER TO DETERMINE THE WILL OF THE BOARD. HAINES, YEAH, I AGREE, I WOULD SAY THAT'S KIND OF LIKE THE ABOVE TO COMMENT, THOUGH, RIGHT? LIKE OUR GOAL IS 100 PERCENT AND WE'RE HUMAN AND, YOU KNOW, WE'LL GET THAT. I THINK PART OF FACILITATING, MEANING THAT MAGIC IS MAKING SURE THAT EVEN IF, YOU KNOW, IF IT'S SOMETHING THAT THE WHOLE BOARD MIGHT NOT SUPPORT, JUST MAKE SURE THAT EVERYBODY EQUALLY HEARS ANYTHING THAT IS BEING CONSIDERED, UM, SO THAT EVERYBODY FEELS EQUALLY INVOLVED IN THE, UH, THE PROCESS.

I KNOW IT IS. IT'S A LOT OF WORK.

YOU KNOW, IF THERE'S SOMETHING THAT, YOU KNOW, STAFF NEEDS, YOU KNOW, BOARD INPUT ON REALLY QUICKLY, THEY REACH OUT TO YOU AND IT'S YOUR JOB TO REACH OUT TO ALL FIVE, YOU KNOW, INDIVIDUALLY.

AND I JUST THINK IT'S IMPORTANT TO MAKE SURE THAT.

WE UNDERSTAND THAT EVERYBODY HAS HAD A CALL.

OF COURSE I'M GUILTY. I THINK WE'RE ALL GOING TO BE GUILTY OF THAT.

BUT I'M GOING TO SAY THAT I ACTUALLY UNDERSTAND WHAT YOU'RE SAYING HERE IN THE YEAR THAT I WAS CHAIR. SOMETIMES FOR EXPEDIENCY, SAKE, EFFICIENCY, JUST TIME THAT WHEN I GOT THREE YESES, THEN I STOPPED CALLING BECAUSE THEN I'D SAY, OK, WE HAVE THE WILL OF THE BOARD. THERE'S THREE PEOPLE THAT AGREE TO THIS.

AND THEN THAT MEANT MAYBE TWO WERE LEFT OUT.

AND YOU'RE RIGHT, THAT SAME MESSAGE SHOULD HAVE BEEN COMMUNICATED TO ALL FIVE.

SO REGARDLESS OF WHERE, YOU KNOW, WHEN WE ESTABLISH THE WILL.

SO I UNDERSTAND WHAT YOU'RE SAYING, BUT SOMETIMES CALLING AROUND AND GETTING EVERYONE IT IS DIFFICULT, BUT IT'S A VALID POINT.

WE DO NEED TO MAKE SURE THAT ALL FIVE HEAR THE SAME MESSAGE, EVEN IF THE THREE YESES OR THREE NO'S ARE OBTAINED BEFORE THE FOURTH CALLS MADE.

AND IT IS SOMETIMES A VALID POINT, TIME CONSUMING.

AS THE CHAIR I KNOW BY YES, MOST OF YOU WANT TO HAVE A CONVERSATION.

IT'S AT LEAST ANYWHERE FROM 30 MINUTES TO AN HOUR.

SORRY, BUT HE'S RIGHT.

NO, I YOU'RE EXACTLY RIGHT.

IT IS. I LOVE NOT BEING CHEAP, SO IT'S SLOW.

BUT I AGREE.

AND I THINK THAT THERE'S PROBABLY BEEN A TIME OR TWO WHERE I MAY HAVE BEEN GUILTY ON A VERY SIMILAR THING WHERE THERE'S ALREADY THREE PEOPLE AND IT'S LIKE, OK, THERE'S THREE PEOPLE THAT SUPPORT THIS.

SO I WILL TRY TO DO BETTER TO MAKE SURE THAT EVERYONE IS INCLUDED ON THINGS.

BUT I DO THINK THAT IT'S IMPORTANT THAT WE WHENEVER WE'RE.

[01:40:05]

TALKING TO CONSTITUENTS OR WHENEVER WE'RE TALKING TO OTHER ADMINISTRATORS, PRINCIPALS, THAT WE'RE VERY CAREFUL, CAREFUL OF PROMISING ANYTHING THAT WE'RE VERY CAREFUL ABOUT.

MAYBE SAYING SOMETHING THAT CAN BE KIND OF CONFLICTING, I FEEL IT'S VERY IMPORTANT TO HAVE A UNIFIED MESSAGE FROM THE SUPERINTENDENT TO TO THE ADMINISTRATORS, AND I THINK IT'S A VERY IMPORTANT FIRST TO HAVE A UNIFIED MESSAGE FROM THE BOARD TO THE SUPERINTENDENT.

AND I THINK JUST TRYING TO KEEP THOSE THINGS TOGETHER.

AND FOR THE MOST PART, I FEEL WE DO THAT.

THERE'S JUST SOME SITUATIONS THAT OCCUR SOMETIMES, AND WE HAVE TO TAKE A DEEP BREATH IN AND REALIZE THAT IF THERE IS SOMETHING THAT WE REALLY WANT, WE HAVE TO STILL MAKE SURE THAT WE KEEP EVERYONE ELSE IN THE LOOP ON IT, BECAUSE WE NEVER WANT TO GET TO A POINT WHERE WE HAVE MEMBERS OF OUR COMMUNITY OR OUR STAFF THAT FEEL LIKE THEY'RE THEY'RE PROMISED SOMETHING OR SOMETHING IS GOING TO GO A PARTICULAR WAY OR NOT GO A PARTICULAR WAY AND THEN IT DOESN'T HAPPEN.

ANYONE ELSE HAVE ANYTHING ELSE? I KNOW. OK, SO.

THAT ACTUALLY WAS SEVEN AND WE GET THAT WAS NINE.

I DON'T KNOW THAT WE NEED TO.

YEAH, I WOULD SAY EIGHT NINE IS RIGHT.

I DON'T THINK ANY OF US INTEND OR HAVE USED YOUR POSITION FOR PERSONAL OR PARTIZAN GAIN AND HAD ANY CONFLICTS OF INTEREST.

NUMBER 10, I JUST WANT TO HIT ON IT, BECAUSE I THINK THAT IT IS IMPORTANT I WILL REFRAIN FROM USING EXCUSE ME, I RESPECT THE CONFIDENTIALITY OF PRIVILEGED INFORMATION.

I MAKE NO INDIVIDUAL DECISIONS OR COMMENTS THAT MIGHT COMPROMISE THE BOARD OR ADMINISTRATION. I THINK THAT KIND OF TIES INTO THE LAST STATEMENTS WE JUST TALKED ABOUT.

EVERYONE SAYS I WILL BE INFORMED ABOUT CURRENT EDUCATIONAL ISSUES THROUGHOUT INDIVIDUAL STUDY AND PARTICIPATION IN APPROPRIATE PROGRAMS SUCH AS THOSE SPONSORED BY MY STATE AND NATIONAL SCHOOL BOARD ASSOCIATION.

I THINK ALL OF US RECEIVE AT LEAST ONE OR TWO OPPORTUNITIES A DAY FROM THE VIRGINIA SCHOOL BOARD ASSOCIATION TO PAY FOR TRAINING, SO I THINK THAT THE OPPORTUNITIES ARE DEFINITELY AVAILABLE.

I DO KNOW THAT THIS YEAR THEY ARE GOING TO HAVE THE IN-PERSON CONFERENCE.

IT IS GOING TO BE IN PERSON AGAIN THIS YEAR.

AND I THINK THAT THOSE ARE VALUABLE.

TO BE HONEST. I DID NOT I DID NOT TAKE TOO MUCH ADVANTAGE OF WHAT VRBA PUT OUT OVER THIS PAST YEAR, BECAUSE HONESTLY, I DIDN'T HAVE MUCH MORE TIME WITH OTHER WEBINARS OR RESUME CALLS. THE THINGS THAT I WAS ON, THE ADDITIONAL ONE IN, I DIDN'T FEEL IT WAS APPROPRIATE TO WASTE TAXPAYER MONEY.

TO PARTAKE IN SOMETHING LIKE THAT, IF I WASN'T GOING TO GET NOTHING OUT OF IT SO THEY WOULDN'T HAVE ANYTHING, ANY INPUT, THEY WANT TO ADD SUGGESTIONS.

NO. ALL RIGHT.

TWELVE, I ALWAYS REMEMBER THAT THE FOREMOST CONCERN OF THE BOARD IS TO IMPROVE AND ENHANCE THE TEACHING AND LEARNING EXPERIENCES OF ALL STUDENTS AND CCPS I WOULD SAY THAT WE'RE. YOU KNOW, WE'RE ALL COMMITTED TO THAT.

I DON'T HAVE ANY. THAT NEED ANY EXPLAINING IT OR SOMEONE ELSE WANTS TO COMMENT ON IT.

OK. 13, I WILL FOLLOW THE GUIDANCE OF THE BOARD GOVERNANCE HANDBOOK, SO THIS KIND OF BRINGS EVERYTHING TO A CLOSE AT THE END, JUST SAYING THAT, YOU KNOW, EVERYTHING THAT WE AGREED TO ON HERE AND I KNOW THAT WE HAD MADE SOME SUGGESTIONS FOR SOME EDITS.

I THINK THAT IT IS IMPORTANT THAT WE FOLLOW THIS AND TRY TO FOLLOW IT TO THE BEST OF OUR ABILITY, BECAUSE WE'RE ALL AGREEING TO TO THESE TERMS. AND I THINK THAT FOR THE MOST PART, WE'VE DONE THAT UP TO THIS POINT.

AND I THINK THAT'S WHAT'S MADE US IN A PRETTY EFFICIENT BOARD WITH WILL WE BE ABLE TO HANDLE ISSUES IN THE WAY THAT WE'VE BEEN ABLE TO? DEAL WITH THINGS THAT HAVE COME UP THE SPECIAL IN THIS PAST 18 MONTHS.

SO DOES ANYONE HAVE ANYTHING ELSE THAT THEY WANT TO.

ADD TO THAT. UM, YEAH, ARE WE GOING THROUGH THE WHOLE DOCUMENT OR ARE YOU ASKING FOR AN OK? WELL, THEN I DID WANT TO BRING UP A POINT THAT IS ON THE NEXT PAGE, THE CHESTERFIELD COUNTY SCHOOL BOARD'S OPERATING PROTOCOLS.

NUMBER THREE, SPECIFICALLY THE PHRASE THERE SHOULD BE NO SURPRISES AT A BOARD MEETING.

I WOULD LIKE TO ASK STAFF FOR GUIDANCE ON CHANGING THAT LANGUAGE SO THAT IT REFLECTS BOTH THIS BOARDS AND STAFF COMMITMENT TO TRANSPARENCY.

[01:45:04]

I THINK JUST THE WAY HOW NO SURPRISES IS POSSIBLY INTERPRETED SUGGESTS THAT.

AND DURING THE RETURN TO SCHOOL DECISION MAKING PERIOD, WE OFTEN HAD CONSTITUENTS THAT WOULD SPEAK BEFORE US AND SAY THAT THEY FELT THAT DECISIONS HAD ALREADY BEEN MADE.

AND I'M WONDERING IF THAT NO SURPRISES LANGUAGE, YOU KNOW, SORT OF LENDS ITSELF TO THAT INTERPRETATION. I'M THINKING IN ONE INSTANCE IN PARTICULAR, WHERE THE THE DRAFT THAT HAD DISCUSSED NOT RETURNING SCHOOL, NOT RETURNING STUDENTS TO SCHOOL UNTIL THE THIRD QUARTER MARKING PERIOD.

IF THAT HAD COME BEFORE THE BOARD AND THE PUBLIC, YES, I THINK IT WOULD HAVE BEEN A SURPRISE, BUT WE COULD HAVE HAD A REALLY RICH DISCUSSION IN THE PUBLIC SPACE AND WE COULD HAVE AMENDED THAT, YOU KNOW, WE COULD HAVE AMENDED THAT DRAFT RECOMMENDATION.

SO I GUESS I WOULD YEAH, MAYBE LANGUAGE THAT ALLOWS FOR THERE TO SOMETIMES BE SURPRISES BEFORE THE BOARD THAT ARE THEN ROBUSTLY DISCUSSED AND AMENDED IN THE PUBLIC.

I GUESS IF THAT IF THAT MAKES SENSE, WHAT I'M THINKING DR.

DAUGHERTY COKER. I THINK THAT ALSO GOES WITH THE BOARD AS WELL, THAT THE SCHOOL BOARD, THE MEMBERS OF MY STAFF DO NOT GET SURPRISED THAT A BOARD MEETING.

I THINK THAT'S THE ORIGINAL INTERPRETATION WHICH HAS OCCURRED.

AND I WOULD ASK IF WE ARE GOING TO REWRITE THIS, THAT WE WRITE THIS, THAT IT WILL BE FOLLOWED APPROPRIATELY. I THINK THAT WOULD BE MY INTERPRETATION OF THE NO SURPRISES COMMENT IS THAT WE ARE TREATING YOUR STAFF AS THE PROFESSIONALS AND THE COURTESY THAT I REMEMBER SPECIFICALLY LIKE GOING UP TO A STAFF MEMBER SAID, HEY, I'D LIKE TO ASK YOU THIS. THEN THE NEXT BOARD MEETING.

CAN YOU THINK ABOUT IN ADVANCE THE CLARIFICATION OF THIS INFORMATION THAT THEY'RE NOT SURPRISED ARE ZINGED WITH GOTCHA MOMENTS OR QUESTIONS THAT THAT THEY HAVE SOME NOTIFICATION OF WHERE YOU ARE NOW? GRANTED, WE HAVE LOTS OF QUESTIONS THAT JUST AUTHENTICALLY GENERATE AND BUT THEY'RE NOT GOTCHA MOMENTS.

THEY'RE NOT LIKE ASKING QUESTIONS THAT ARE GOING TO PUT THEM ON THE SPOT THAT THEY MAY NOT KNOW. AND IF YOU REALLY WANT TO KNOW THE ANSWER, YOU PROBABLY NEED TO GIVE THEM A LITTLE HEAD'S UP TO DO THE RESEARCH, TO FIND THE DATA, TO SUPPORT WHAT YOU'RE LOOKING FOR. SO MY INTERPRETATION OF THAT WAS NOT THAT IT WAS NO SURPRISES FROM US.

IT WAS NO SURPRISES FOR THEM, FOR STAFF.

ALL RIGHT, BUT IF MY INTERPRETATION WAS KIND OF A TWO WAY STREET WITH US, THE STAFF AND STAFF WOULDN'T GIVE ANY SURPRISES TO THE BOARD.

I THINK IF YOU READ IF YOU READ THE POLICY, IT'S ACTUALLY THE WAY IT'S WRITTEN, IT'S BOARD MEMBERS SHOULD TAKE EFFORTS TO REVIEW THE AGENDA AND MEETING MATERIALS SUFFICIENTLY IN ADVANCE OF ANY MEETING SO THAT THEY MAY INFORM EACH OTHER IN ADVANCE OF ANY ISSUES THEY INTEND TO RAISE.

THERE'S NO MENTION OF, YOU KNOW, THAT'S EACH OTHER OR EACH OTHER.

I INTERPRET THAT AS BEING THE FIVE OF US.

I GUESS MAYBE WHAT MY PROBLEM IS WITH THE LANGUAGE SURPRISES THAT, LIKE WE SHOULD ALL HAVE THE POSITIVE INTENTION, YOU KNOW, KIND OF WHAT MS. BAILEY SAID ABOUT NO, NO, GOTCHA.

RIGHT. THERE SHOULD BE NO GOTCHA FROM THIS BOARD.

BUT UNDERSTANDING THAT THERE ARE GOING TO BE SURPRISES AND THEN THAT'S OK, BECAUSE SOMETIMES, YOU KNOW, THERE MIGHT BE SOMETHING NEW THAT IS ADDED TO, YOU KNOW, A STAFF PRESENTATION THAT IS MORE LAST MINUTE AND MAYBE WE HAVEN'T HAD THE TIME TO READ IT BECAUSE WE'VE HAD TO.

YOU KNOW, SOMETIMES THINGS ARE POSTED ONLINE.

WE TRY TO AIM FOR THURSDAY, BUT THAT DOESN'T ALWAYS HAPPEN, RIGHT? THINGS GET OUT. I HAVE TO SAY THAT KIND OF CONTRADICTS US BEING FULLY INFORMED BEFORE WE COME TO A BUSINESS MEETING.

IF THERE'S SOMETHING THAT'S THROWN LAST MINUTE, THE HEADING OF NUMBER THREE IS TIMELY ADVICE, FELLOW BOARD MEMBERS AND OR SUPERINTENDENT OF ISSUES TO BE RAISED AT A MEETING.

SO THAT'S THE HEADING OF THE SUBJECT.

SO TO ME, THE NO SURPRISES IS ABOUT.

YEAH, IT'S ABOUT STICKING TO THE AGENDA.

YEAH. AND THERE'S NO SURPRISES BETWEEN US AND THEM THAT THAT SORT OF LEVEL YALIES THEM.

BUT, YOU KNOW, SAID YOUR OFFICE AND US, THERE'S NO SURPRISES IN THAT REGARD.

AND IT'S TRUE FOR ME THE HOW I READ THE.

THE ENTIRE STATEMENT HERE OUT HEFFRON TO READ THE STATEMENT, IT'S REALLY THAT THERE ARE

[01:50:07]

NO TIES BETWEEN THE FIVE OF YOU, THAT IT'S NOT.

AND I GOT YOU FOR THAT.

THAT'S WHY I READ THIS. I THINK THAT'S WHY I WAS PUT IN.

AND AS YOUR EMPLOYEE, I WOULD HOPE THAT I WOULD HAVE THAT INFORMATION AT THAT TIME AS WELL. BUT I THINK THIS IS SOMETHING THAT THE BOARD SHOULD DISCUSS.

BUT THIS DOES NOT REFER TO US.

THIS REFERS TO THE BOARD.

WELL, IT'S YOUR GOVERNANCE, THE REQUEST FROM HAINES IS SOME COMPLETELY DIFFERENT.

THEN MAYBE, I GUESS LOOKING AT THE LANGUAGE THAT THERE IS NO MISCOMMUNICATION ABOUT WHAT NO SURPRISES MEAN. YEAH, AND I THINK WE COULD DEFINITELY TAKE A LOOK AT THAT WHEN WE START LOOKING AT WE WILL ACTUALLY GET TOGETHER, I BELIEVE, IN AUGUST WHEN WE LOOK AT OUR GOVERNANCE DOCUMENT AGAIN, WE WOULD RECOMMEND CHANGES AND THINGS OF THAT NATURE.

SO I GUESS FROM THIS POINT UNTIL NOW, THAT'S SOMETHING THAT WE KIND OF KEEP.

FRESH IN OUR MIND OF.

AND I THINK THE KEY, MR. CHAIRMAN, IS THAT YOU HAVE TO READ THIS PARAGRAPH IN WHOLE TO GET THE ENTIRE YOU CAN'T TAKE ONE SENTENCE OUT OF HERE.

YOU HAVE TO READ THE ENTIRE STATEMENT AS A WHOLE PIECE HERE TO UNDERSTAND WHAT IT'S TRYING TO SAY. BUT EVEN IF WE TAKE IT IS ONLY PERTAINING TO US.

WE HAVE ALL EVERYONE ON THIS CASE, I THINK HAS UNINTENTIONALLY SURPRISED THE BOARD.

RIGHT. SO I THINK IT JUST.

I YEAH, I THINK SO, UM, I UNINTENTIONALLY, BECAUSE SOMETIMES THE SPIRIT MOVES US AND AND PEOPLE HAVE ASKED FOR SOMETHING FROM THE DESERT.

AND I THINK IT HAS BEEN A SURPRISE, SO I CAN SAY THAT I HAVE HONESTLY TRIED TO, NOT SURPRISINGLY, BOARD MEMBERS.

BY RELAYING INFORMATION AHEAD OF TIME OR IF I'M GOING TO SPEAK ON SOMETHING OR IF I WANT TO BRING SOMETHING UP AND.

I AT LEAST TRY TO DO THAT, HOPEFULLY I DIDN'T SURPRISE ANYONE OR HAD ANY SURPRISES FOR ANYBODY, THOUGHT AT LEAST I FELT THAT I COMMUNICATED WHAT I WAS GOING TO DO.

BUT IF I DIDN'T, MY APOLOGIES.

AND I WOULD DEFINITELY TRY TO WORK ON THAT.

ACTUALLY, MR., I DON'T THINK YOU MAYBE HAVE A BONILLA'S I'M GUILTY, DEFINITELY, AND I KNOW IT'S NOT JUST ME WHO'S BEEN GUILTY, SO MAYBE THE GOAL SHOULD BE NO SURPRISES, JUST ALLOWING THAT THERE IS ROOM FOR ERROR, RIGHT? I DON'T KNOW. I THINK IT'S SOMETHING WE COULD JUST GO UP THERE.

YEAH. MR. CHAIR. I HAVE ONE POINT THAT I'D LIKE TO MAKE IN OUR DOCUMENT.

UNDER NUMBER 15, WE HAVE COMMITTEE ASSIGNMENTS.

I THINK WE NEED TO CLEAN UP THE LANGUAGE, THE PARAGRAPH.

IT'S RIGHT AFTER THE PARENTHETICAL PHRASE THAT SAYS THE COUNTY ELECTED OFFICIALS CHAIR THE AUDIT AND FINANCE COMMITTEE.

WE NO LONGER HAVE A COUNTY OR NO.

WE HAVE WE HAVE A SCHOOL BOARD, A SCHOOL AUDIT AND FINANCE COMMITTEE.

SO I THINK WE CAN STRIKE THAT LANGUAGE.

I DON'T FORESEE A PROBLEM WITH THAT.

AND SO THE SCHOOL BOARD REPRESENTATIVE CHAIRS THE LIAISON COMMITTEE IS THAT IS.

YEAH, I THINK BOTH OF THOSE NEEDS ARE WORTH A LITTLE LOOK, AND THEN THERE'S A SCHOOL BOARD REPRESENTATIVE CHAIRS THE LIAISON COMMITTEE.

SINCE THERE'S TWO REPRESENTATIVES FROM OUR BOARD ON THAT COMMITTEE, THEN WE SHOULD PROBABLY ESTABLISH A PROCESS FOR DETERMINING WHO WOULD BE THE CHAIR.

OK. SOUNDS FAIR TO ME.

YEAH, DEFINITELY.

YES, MA'AM. YES. NOT ONLY THAT, I HAVE NO IDEA WHERE I GAINED THIS KNOWLEDGE, BUT I REMEMBER I CANNOT I CAN SIMPLY JUST SAY WAS TOLD THAT THE LIAISON COMMITTEE WAS CURRENT CHAIR AND PREVIOUS PASS CHAIR.

SO THEN WHO CHAIRS? IT IS THAT'S THAT'S WHAT IN QUESTION.

WELL, THAT'S WHAT FIFTH BECAUSE IT'S A JOINT COMMITTEE, I GUESS THAT WOULD HAVE TO BE A JOINT DECISION. AND THAT'S WHAT SO 15 OF OUR GOVERNANCE DOCUMENT SAYS THAT THAT SCHOOL BOARD REPRESENTATIVE TO THE LIAISON COMMITTEE WOULD BE THE CHAIR OF THE LIAISON COMMITTEE. AND THAT'S NOT THE CASE.

I DON'T THINK, MR. CHAIRMAN, IT IS ALTERNATED IN THE PAST BETWEEN THE COUNTY CHAIRING THE COMMITTEE AND THE SCHOOLS CHAIRING THE COMMITTEE ON ALTERNATING YEARS IN THE PAST.

AND THAT SHOULD BE REFLECTED CORRECTLY IN 15.

AND IT'S NOT OK. THANK YOU, DR.

TAYLOR. OK.

AND ALL BOARD MEMBERS, I WOULD RECOMMEND YOU GUYS TAKE THIS COPY OF THE GOVERNANCE AND IF THERE'S ANY QUESTIONS PERTAINING TO ANY OF THE OTHER RESPONSIBILITIES THAT WE KIND OF MAKE NOTE OF THAT. AND AS WE MOVE FORWARD, WE CAN ADDRESS THOSE AND HAVE DISCUSSIONS

[01:55:01]

ABOUT CHANGING THINGS.

OK. SO THE NEXT SCHOOL BOARD BUSINESS MEETING WILL BE HELD THIS EVENING, JUNE 1ST

[F. Announcements, Communications, and School Board Comments]

THOUSAND TWENTY ONE SIX THIRTY PM.

[G. Adjournment into Closed Session]

IF THERE'S NO FURTHER PUBLIC BUSINESS, WE WILL ENTER INTO CLOSED SESSION, WHICH WILL BE HELD IN THE PUBLIC MEETING ROOMS, CONFERENCE ROOM MR. CLERK PLEASE ANNOUNCED ITEMS FOR TODAY'S CLOSED SESSION.

IT IS MY UNDERSTANDING THAT THE SCHOOL BOARD DESIRES TO ENTER INTO A CLOSED SESSION IN ACCORDANCE WITH SECTION TWO POINT TWO, DASH THREE SEVEN ONE ONE DOT A OF THE CODE OF VIRGINIA, THE VIRGINIA FREEDOM OF INFORMATION ACT, AND SPECIFICALLY UNDER SUBSECTIONS.

ONE THE DISCUSSION AND CONSIDERATION OF PERSONNEL MATTERS INTO THE DISCUSSION AND CONSIDERATION OF STUDENT DISCIPLINARY MATTERS AND MATTERS THAT WOULD INVOLVE THE DISCLOSURE OF STUDENT RECORDS.

AND I APOLOGIZE.

UNDER NUMBER TWO, IT IS JUST THE DISCUSSION AND CONSIDERATION OF MATTERS THAT WOULD INVOLVE THE DISCLOSURE OF STUDENT RECORDS.

BOARD MEMBERS YOU'VE JUST HEARD THE ITEMS REQUESTED TO BE DISCUSSED IN CLOSED SESSION.

DO I HAVE A MOTION IN THAT REGARD? SO, I MEAN, IS THERE A SECOND SECOND MR. CLERK? WOULD YOU PLEASE CALL ROLL ON THE MOTION? DOT HEFFRON I TASB BAILEY I KATHRYN HAINES I ANN COKER I RYAN HARTER I WE'RE NOW IN CLOSED SESSION. DO I HAVE A MOTION TO RECONVENE IN OPEN SESSION? SO MOVED, IS THERE A SECOND, SECOND? THE BOARD IS NOW IN OPEN SESSION MR. CLERK, WOULD YOU PLEASE READ THE RESOLUTION CERTIFYING THE CLOSED SESSION NOW, THEREFORE, BE IT RESOLVED THAT THE SCHOOL BOARD HEREBY CERTIFIES THAT TO THE BEST OF EACH MEMBER'S KNOWLEDGE, ONE ON PUBLIC BUSINESS MATTERS LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS BY VIRGINIA LAW WERE DISCUSSED IN THE CLOSED MEETING TO WHICH THIS CERTIFICATION RESOLUTION APPLIES AND TO ONLY SUCH A PUBLIC BUSINESS MATTERS AS WERE IDENTIFIED IN THE MOTION CONVENING THE CLOSED MEETING WERE HEARD, DISCUSSED OR CONSIDERED BY THE SCHOOL BOARD. IS THERE A MOTION TO ADOPT THE RESOLUTION? SUBMIT IS THEIR SECOND SECOND MR. CLERK WOULD YOU PLEASE CALL ROLL FOR THE MOTION? DOT HEFFRON I DEBBIE BAILEY KATHRYN HAINES I ANN COKER I ANN HARTER.

THE MOTION CARRIES IS THEIR MOTION REGARDING THE REMAINING STUDENT MATTERS.

IN CASE NUMBERS, 20, 20, 21, 18, R.E.

AND 20, 20, DASH 21, 19, R.E.

IN 20, 20, DASH TWENTY ONE TWENTY THREE, IT IS RECOMMENDED THAT THE SUPERINTENDENT'S RECOMMENDATION BE UPHELD.

IS THERE A SECOND? MR. CLERK, WOULD YOU PLEASE CALL ROLL ON THE MOTION, DOT HEFFRON I, DEBBIE BAILEY KATHRYN HAINES I ANN COKER I ANN HARTER.

ALL RIGHT. THE MOTION CARRIES.

* This transcript was compiled from uncorrected Closed Captioning.