Feb 23, 2023 February 23, 2023 - Special Meeting - 6:30 p.m.

[A. Meeting Opening]

[00:00:02]

GOOD EVENING, EVERYONE.

I'D LIKE TO CALL THE FEBRUARY 23RD, 2023 SCHOOL BOARD SPECIAL MEETING TO ORDER FIRST, MS. HEFFRON WILL NEED TO ATTEND REMOTELY THIS EVENING.

MS. HEFFRON HAS INDICATED SHE IS ATTENDING REMOTELY DUE TO A PERSONAL REASON, SPECIFICALLY A MEDICAL REASON.

MAY I HAVE A MOTION TO APPROVE HER REMOTE ATTENDANCE FROM HER HOME RESIDENCE? SO MOVED. MAY I HAVE A SECOND? SECOND. MADAM CLERK, WOULD YOU PLEASE CALL ROLL ON THE MOTION? THE MOTION CARRIES.

MS. HEFFRON IS NOW PARTICIPATING REMOTELY.

BEFORE WE START THE BUSINESS PORTION OF THIS EVENING'S SPECIAL BUDGET MEETING, I WANT TO TAKE A MOMENT TO EXPRESS THE SCHOOL DIVISIONS AND MY PERSONAL CONDOLENCES TO THE FAMILY AND FRIENDS OF JOSUE CHAVEZ NOLASCO.

A YOUNG STUDENT FROM PROVIDENCE MIDDLE SCHOOL WHO PASSED AWAY.

THE SCHOOL PRINCIPAL HAS BEEN AND REMAINS IN REGULAR CONTACT WITH THE FAMILY, AND ON BEHALF OF THE SCHOOL BOARD, PLEASE KNOW THAT OUR THOUGHTS AND PRAYERS ARE ALSO WITH YOU AT THIS TIME.

PLEASE JOIN ME IN A MOMENT OF SILENCE.

THANK YOU. WE WILL NOW HAVE INVOCATION BY MR. HARTER, FOLLOWED BY THE FLAG SALUTE BY MS. HAINES. THANK YOU, MADAM CHAIR.

AS WE GATHER HERE TODAY, WE PRAY THAT WE ARE EVER MINDFUL OF OPPORTUNITIES TO RENDER OUR SERVICE TO FELLOW CITIZENS AND TO OUR COMMUNITY, KEEPING IN MIND ALWAYS THE ENDURING VALUES OF LIFE, EXERTING OUR EFFORTS IN THOSE AREAS, AND ON THOSE THINGS UPON WHICH FUTURE GENERATIONS CAN BUILD WITH CONFIDENCE. LET US CONTINUE TO STRIVE TO MAKE A BETTER WORLD.

AMEN.

[B. Agenda Adoption]

NEXT, WE HAVE PUBLIC COMMENT FOR THIS MEETING.

[C. Public Comment]

COMMENTS SUBMITTED VIA THE ONLINE FORM WERE SENT TO THE BOARD PRIOR TO THE START OF TONIGHT'S MEETING AND WILL BE INCLUDED IN FULL AS AN ADDENDUM TO THE MEETING MINUTES.

MADAM CLERK, WOULD YOU PLEASE ANNOUNCE THIS EVENING'S IN-PERSON SPEAKERS? MADAM CHAIR, WE HAVE TWO SPEAKERS THIS EVENING.

THEY ARE CANDACE LUCAS AND TODD [INAUDIBLE].

EACH SPEAKER WILL HAVE 4 MINUTES TO ADDRESS THE BOARD.

THERE'S A TIMER SET UP ON TOP OF THE PODIUM THAT WILL TURN GREEN WHEN YOU BEGIN SPEAKING YELLOW WHEN YOU HAVE 30 SECONDS REMAINING AND RED WHEN YOUR TIME HAS EXPIRED.

AS A REMINDER, NO PERSONAL BELONGINGS OTHER THAN A CELL PHONE AND YOUR SPEAKER NOTES ARE ALLOWED AT THE PODIUM.

PLEASE HAVE YOUR MATERIALS ORGANIZED IN A MANNER THAT AS YOU ARRIVE AT THE PODIUM, YOU ARE PREPARED TO START SPEAKING.

PLEASE NOTE THAT COMMENTS EQUIVALENT TO CAMPAIGNING FOR ANY PUBLIC OFFICE OR IN VIOLATION OF SCHOOL BOARD POLICY 1110 AND ARE PROHIBITED.

MAY WE HAVE CANDACE LUCAS? TODD [INAUDIBLE].

ALL RIGHT. HELLO, MY NAME IS TODD [INAUDIBLE], CURRENTLY A TEACHER AT MIDLOTHIAN HIGH SCHOOL.

I'VE BEEN EMPLOYED AT CCPS FOR FIVE YEARS.

I'M HERE TO SPEAK ABOUT THE BUDGET.

IF CCPS DESIRES TO PROVIDE THE BEST POSSIBLE EDUCATION TO ALL STUDENTS IN THE COUNTY, THAT IT MUST NOT PASS ANYTHING LESS THAN THE SUPERINTENDENT'S PROPOSED BUDGET.

WELL, I BELIEVE THAT MUCH MORE THAN THIS NEEDS BASED BUDGET IS NECESSARY.

ANYTHING LESS THAN THIS WOULD BE AN ADMISSION THAT THE COUNTY DOESN'T WANT THE BEST, BUT WILL SIMPLY SETTLE FOR AVERAGE OR WORSE.

OVER THE PAST TWO YEARS, I'VE SEEN NUMEROUS TEACHERS NOT ONLY LEAVE AFTER THE SCHOOL YEAR, BUT DURING THE SCHOOL YEAR, BOTH IN MY

[00:05:05]

SOMETIMES TEACHERS ARE BURNT OUT.

OTHER TIMES, TEACHERS LEAVE FOR MORE LUCRATIVE JOBS AND CAREERS.

I THINK THAT CCPS NEEDS TO MAKE ITSELF THE MORE LUCRATIVE CAREER BY NOT ONLY COMPETING WITH OTHER DISTRICTS IN THE AREA, BUT BY COMPETING WITH PRIVATE SECTOR AS WELL.

IF IT DOESN'T, CCPS WILL BECOME A WAYSTATION.

OTHER DISTRICTS WILL BECOME A WAYSTATION OF ITINERANT WORKERS WAITING FOR THE NEXT AND BETTER OPPORTUNITY.

NOW, IT IS CERTAINLY CHEAPER TO STAFF SCHOOLS THIS WAY, BUT IT DOESN'T PROVIDE THE BEST EDUCATION AS AN EXAMPLE, AND I ALWAYS ASK MY STUDENTS IN MY ENGLISH CLASSES TO PROVIDE EXAMPLES.

A YEAR AGO, ONE ENGLISH CLASS AT MIDLOTHIAN HIGH SCHOOL, NINTH GRADE, HAD FOUR DIFFERENT INSTRUCTORS, ONE FOR EACH MARKING PERIOD, TWO LONG TERM SUBS, TWO FULL TIME FACULTY.

ASK YOURSELVES IF YOU WOULD WANT TO BE IN THAT CLASS OR IF YOU WOULD WANT YOUR CHILD TO BE IN THAT CLASS, AND TO BE CLEAR, I'M NOT BLAMING THE TEACHERS THAT LEFT FOR BETTER OPPORTUNITIES. THE TEACHERS THAT CAME IN ON SHORT NOTICE AND DID THE BEST THEY COULD GIVEN THE CIRCUMSTANCES OR THE ADMIN AT MY BUILDING THAT DID A TREMENDOUS JOB OF STAFFING THAT SCHOOL.

THE BLAME RESIDES IN THE STRUCTURAL AND ECONOMIC CONDITIONS THAT CREATED THAT SITUATION IN THE FIRST PLACE.

WELL, I DON'T SEE THIS PROPOSED BUDGET AS OFFERING AN IMMEDIATE FIX OR IMPROVEMENT TO THOSE CONDITIONS.

ANYTHING LESS WOULD EXACERBATE THEM.

WE NEED TO STOP THE BLEEDING FIRST.

FINALLY, I WOULD ASK THE MEMBERS OF THE SCHOOL BOARD, WHO I HOPE AND BELIEVE WILL PASS THIS BUDGET, TO USE YOUR INFLUENCE AND CONTACTS WITH THE BOARD OF SUPERVISORS, THE VIRGINIA STATE LEGISLATURE AND THE YOUNGKIN ADMINISTRATION TO PROVIDE THE FUNDING FROM THE COUNTY AND THE STATE TO MAKE THIS BUDGET AND FUTURE BUDGETS POSSIBLE.

I'D ALSO ASK CCPS EMPLOYEES, PARENTS AND OTHER CONCERNED CITIZENS TO SPEAK UP AND ADDRESS THOSE WHO HOLD THE PURSE STRINGS AND LET THEM KNOW THAT YOU WOULD LIKE A PUBLIC SCHOOL SYSTEM TO BE ITS BEST AND NOT JUST AVERAGE OR WORSE.

THANK YOU. THANK YOU, MR. [INAUDIBLE]. MADAM CHAIR, THAT CONCLUDES THIS EVENING'S PUBLIC COMMENT.

THANK YOU, MADAM CLERK.

NEXT, WE HAVE MEMO NUMBER 022-23.

[1. Memo #022-23: Approval of the School Board's FY2024 Financial Plan]

MADAM VICE CHAIR, DR. DAUGHERTY, OTHER MEMBERS OF THE BOARD APPRECIATE THE OPPORTUNITY TO COME AND SPEAK TO YOU ABOUT THE FY 24 OPERATING BUDGET AND EVENTUALLY THE CIP AS WELL. THE GOOD NEWS IS WHAT YOU WILL SEE TODAY LOOKS VERY FAMILIAR TO THE PREVIOUS SESSIONS THAT WE'VE HAD, THE WORK SESSIONS OR TOWN HALL MEETINGS.

SO I'M HAPPY TO SAY THERE'S NOT MUCH NEW HERE, BUT IT'S PRESENTED FOR YOUR CONSIDERATION TONIGHT THROUGH MEMO 022-23.

AS WE CONTINUE TO, I THINK IT'S GETTING CLOSER A LITTLE BIT ABOUT THE BUDGET TIMELINE.

I DON'T THINK WE NEED THE GRAPHIC UP TO TALK THROUGH THAT.

THE WAY THE TIMELINE WORKS, IT REALLY PUTS THE SCHOOL BOARD, QUITE FRANKLY, AND THE COUNTY IN A DIFFICULT SPOT AS WE LOOK AT THIS.

WE ARE ASKED TO GO FIRST AS PART OF OUR PROCESS.

WE BEGIN THAT IN THE FALL OF LAST YEAR.

WE GO THROUGH OUR PROCESS.

DR. DAUGHERTY PRESENTED HIS NEEDS BASED BUDGET TO YOU ALL AND THE PUBLIC ON JANUARY 24TH, WHICH ALL LEADS INTO TONIGHT'S APPROVAL, HOPEFULLY OF OUR OF OUR SCHOOL BOARD BUDGET, AT WHICH POINT IN TIME IT GOES TO THE COUNTY AND THE COUNTY'S PROCESS BEGINS IN EARNEST ON THE FIRST WEEK OR SO OF MARCH 4TH, I BELIEVE, 8TH, SORRY AND THEN THEY GO THROUGH THEIR PROCESS.

AS THAT IS GOING ON, THE STATE PROCESS IS GOING ON AS WELL.

YOU'VE SEEN SOME OF THAT WORK IN THE PRESS.

WE KNOW THAT THERE ARE GOVERNOR'S PROPOSED BUDGET.

BOTH THE HOUSE AND THE SENATE HAVE PRODUCED COMPETING BUDGETS AS WE SIT HERE TODAY.

SO WE ARE LOOKING FORWARD TO SEEING SOME CONCLUSION ON THAT.

IN THE NEAR TERM, THEY DO CONCLUDE THEIR SESSION ON THE 25TH, SATURDAY.

I'M NOT OPTIMISTIC THAT WE'LL HAVE A RESOLVED BUDGET AT THAT POINT IN TIME, BUT YET WE SIT HERE TODAY ON THE 23RD WITH A MEMO, 22-23 IN FRONT OF

[00:10:07]

NO, YOU'RE GOOD. SO AS WE THINK ABOUT WHERE THE HOUSE AND SENATE ARE TODAY, AS I MENTIONED, THEY'RE SCHEDULED TO ADJOURN ON THE 25TH.

WE'RE NOT CONFIDENT THAT THEY ARE.

WE HAVE SEEN THE.

HERE WE GO. THE HOUSE AND SENATE PROPOSALS PUT IN FRONT OF THE VDOE, THEY'VE RUN THEIR PROCESS TO VERIFY, ETC., THEIR CALC TOOLS.

WE HAVE RECEIVED BOTH THE HOUSE AND SENATE VERSION OF THAT AND THEY DO DIFFER WIDELY, QUITE FRANKLY.

IF YOU TAKE THE HOUSE PROPOSAL WITH THE ADDITIONAL MANDATES, ETC., THAT THE HOUSE PROPOSAL WOULD PUT FORWARD, IT WOULD INCREASE OUR DEFICIT BY ABOUT 5 MILLION.

IF YOU TAKE THE SENATE PROPOSAL AND THE OTHER MANDATES THAT THEY HAVE AND THE EXTRA REVENUE THAT THEY HAVE IN THEIR BUDGET, IT WOULD ACTUALLY SHRINK OUR GAP BY ABOUT 10 MILLION. SO THERE'S ABOUT A $15 MILLION SWING TO CHESTERFIELD COUNTY ALONE IN FY 24 BASED ON OUR CURRENT BUDGET AND NEEDLESS TO SAY, WHICHEVER SIDE WE GET CLOSER TO AS A PRETTY MATERIAL IMPACT TO WHAT THE ACTUAL SCHOOL BUDGET WILL BE BY THE END OF THIS PROCESS.

SO WITH ALL THAT IN MIND, THE BUDGET YOU SEE IN FRONT OF YOU TODAY PRIMARILY LEVERAGES THAT GOVERNOR'S PROPOSED BUDGET THAT CAME OUT IN DECEMBER. WE HAVE MADE ONE ADJUSTMENT THAT WE WILL TALK ABOUT AND WE TALKED ABOUT IT LAST WEEK WITH RESPECT TO THE 7% SALARY ADJUSTMENT, BUT WE ARE LEANING HEAVILY ON THAT GOVERNOR'S BUDGET FOR THIS CURRENT VERSION, AND WHAT YOU WILL ULTIMATELY BE ASKED TO APPROVE FOR THE BOARD OF SUPERVISORS.

DR. DAUGHERTY LED THIS PROCESS WITH SPEAKING OF THREE KEY NEEDS FOR THE BUDGET, ONE RECRUITMENT AND RETENTION OF OUR WORKFORCE.

SECOND, MAINTAINING OUR SERVICE LEVELS IN THE FACE OF STUDENT GROWTH AND INFLATION, AS WELL AS ADDRESSING A FEW CRITICAL NEEDS.

I'M HAPPY TO SAY THAT THOSE NEEDS AND SOUNDBITES HAVE NOT CHANGED AS WE'VE GONE THROUGH THE PROCESS.

WE'RE CONTINUING TO HIT ON THOSE AS WE GO FORWARD AND YOU WILL SEE THOSE IN THE PRESENTATION IN FRONT OF YOU TODAY.

THE ONE CHANGE FROM DR.

DAUGHERTY'S PROPOSAL ON THE 24TH IS LISTED ON THIS PAGE.

YOU'LL SEE WE ARE LOOKING TO INCREASE THE RAISE TO 7% TO ALIGN WITH THE STATE PROPOSAL THAT IS CURRENTLY SURPRISINGLY CONSISTENT BETWEEN THE HOUSE AND THE SENATE.

AS WE LOOK THROUGH BOTH THE HOUSE BILL AND THE SENATE BILLS, THAT IS ONE AREA WHERE THEY ARE GENERALLY IN AGREEMENT ON AND SUSPECTING THAT WILL CONTINUE TO GO FORWARD AND THE NEED TO BEGIN THE PROCESS AND CONTINUE THE PROCESS OF RECRUITING STAFF FOR NEXT SCHOOL YEAR.

WE THOUGHT IT WAS PRUDENT TO INCLUDE AS PART OF THIS BUDGET, AS PART OF THE BOARD'S APPROVAL, THE INCREASE IN THE RAISE FROM WHAT WAS WE'LL USE TEACHERS AS AN EXAMPLE, WHAT WAS A SIX AND A HALF PERCENT TARGETED INCREASE TO A 7% TARGETED INCREASE.

THAT DOES HAVE THE EFFECT OF SLIGHTLY REDUCING THE GAP THAT WE ARE TALKING ABOUT.

DR. DAUGHERTY'S GAP, AS WE TALKED ABOUT, WAS ABOUT 16.9 MILLION.

WITH THAT CHANGE AND THE ACCOMPANYING REVENUE FROM THE HOUSE PROPOSAL THAT WOULD DECREASE THE GAP BY ABOUT 700,000, AND WE'LL SEE THAT PLAY OUT IN THE FORTHCOMING SLIDES.

WE HAVE ALSO TAKEN THE 7% INCREASE TO THE POSITIONS AND WIDEN THE STRATIFICATION BETWEEN THE LEVEL ONE AND LEVEL TWO POSITIONS TO 5% SCALE CHANGE BETWEEN THE LEVEL ONE AND LEVEL TWO, LEVEL TWO BEING THE SPECIAL ED INSTRUCTIONAL ASSISTANCE LEADING TO THE STARTING RATES THAT YOU SEE ON THE PAGE 1652 FOR LEVEL ONE AND 1734 FOR LEVEL TWO AND THAT'S STARTING.

THEY GO UP FROM THERE, NEEDLESS TO SAY.

SO THE BUDGET IN FRONT OF YOU TODAY REFLECTS AN OPERATING FUND BUDGET OF JUST OVER $900M.

$902.5M AND YOU CAN SEE WE'VE TALKED ABOUT THAT AND WE'LL CONTINUE TO TALK ABOUT THAT THROUGH THE LENS OF RECRUITMENT AND RETENTION AND SERVICE LEVELS AND THOSE ADDITIONAL SERVICES, WHAT WE CALL CRITICAL SERVICE LEVELS HERE TO THE TUNE OF THE $66.2 MILLION INCREASE IN FRONT OF YOU TODAY.

I'LL SPEND A FEW MINUTES TALKING THROUGH EACH OF THOSE BUCKETS HERE JUST SO THAT YOU AND THE PUBLIC ARE REFRESHED ON THE TYPES OF ACTIVITIES THAT WE'RE GOING FORWARD.

FIRST, WE'LL START WITH RECRUITMENT AND RETENTION.

THE FIRST BUCKET THERE BEING THE STEP SCALE POSITIONS ALSO REFERRED TO AS TEACHER, ALSO REFERRED TO AS SALARY STUDY ONE POSITIONS.

WE'VE USED DIFFERENT TERMS OVER THE COURSE OF TIME.

WE'RE LEANING INTO STEP SCALE HERE.

WHAT THIS REFLECTS NOW IS THAT 7% INCREASE TO ALIGN WITH THE LIKELY STATE BUDGET TO THE TUNE OF JUST UNDER $30M, $29.5M OF YOUR BUDGET IS REALLY DEDICATED TO THAT GROUP GRADED RANGE POSITION ESSENTIALLY ALL OTHER SALARY STUDY TWO USING LAST YEAR'S LANGUAGE.

[00:15:06]

THAT IS UP FROM A 6 TO 7% INCREASE IN THE SUPERINTENDENT'S BUDGET TO ALIGN WITH WHAT THE WHAT THE STATE IS LIKELY TO PROVIDE FOR THOSE SOQ POSITIONS.

NO CHANGES TO BUS DRIVERS STILL LOOKING AT $23 PER HOUR THERE AS A STARTING SALARY, AND LASTLY, THE I-A CHANGE, AS I TALKED ABOUT EARLIER, AS REFLECTED IN THIS ONE AND ONE HALF MILLION NUMBER FOR ABOUT 12 MILLION IN THE GRADED RANGE POSITIONS.

WE'RE CONTINUING WITH THE ABOUT $700,000 IN SUBSTITUTE PAY INCREASE TO MOVE TO WHAT WE EXPECT THE MARKET AVERAGE TO BE NEXT YEAR OF ABOUT 117 PER DAY, AS WELL AS THE LICENSURE PROGRAM THAT WE'VE ALSO TALKED ABOUT TO HELP IMPROVE TEACHER RECRUITMENT AND RETENTION.

THE NEXT BUCKET, MAINTAINING SERVICE LEVELS, THIS HASN'T CHANGED FROM THE SUPERINTENDENT'S PROPOSED BUDGET.

ADDRESSING FIRST AND FOREMOST, STUDENT GROWTH.

CLOSE TO 1600 NEW STUDENTS THERE TO A TUNE OF JUST UNDER $14 MILLION OF COST THERE.

RISING COSTS, THIS IS LARGELY INFLATION.

YOU SEE A BIG INCREASE FOR UTILITIES, FOR CONTRACTS, FOR HEALTH CARE, ETC.

IN THAT BUCKET TO ABOUT TEN AND ONE HALF MILLION, AND LASTLY, SOME STATE REDUCTIONS FOR SUMMER SCHOOL OF ABOUT 1.4 MILLION BASED ON THE NUMBER OF EXPECTED REMEDIAL STUDENTS.

IT'S IMPORTANT TO NOTE FOR BOTH THE BOARD AND THE PUBLIC THAT THIS DOES NOT SIGNIFY A DECREASE IN SERVICES FOR SUMMER SCHOOL.

WE WILL CONTINUE TO LEVERAGE ESSER FUNDS TO FILL ANY GAPS THAT THE STATE FUNDING IS NOT ABLE TO FILL, BUT FOR THE OPERATING PORTION OF THE BUDGET, WE ARE LOOKING AT A DECREASE HERE OF ABOUT 1.4.

THE LAST BUCKET ARE LARGELY ADDRESSING MANDATES FROM THE STATE OR OTHER AGENCIES.

READING AND MATH SPECIALIST HERE LISTED AT $2 MILLION, COMES WITH ABOUT $700,000 OF REVENUE IN THE GOVERNOR'S BUDGET.

I WILL STRESS THAT THIS IS ONE AREA THAT HAS.

CHANGES IN BOTH THE HOUSE AND SENATE VERSION ALTHOUGH THEY ARE A LITTLE BIT DIFFERENT, BUT THEY BOTH CENTER AROUND EXPANDING READING AND MATH SPECIALISTS TO ESSENTIALLY MIDDLE SCHOOL, GRADES SIX, SEVEN AND EIGHT.

THERE ARE ENOUGH DIFFERENCES BETWEEN THE HOUSE AND THE SENATE PROPOSAL IN TERMS OF BOTH RATIOS AND TIMING THAT WE DIDN'T FEEL COMFORTABLE MAKING THAT CHANGE.

AT THIS POINT, WE'LL SEE HOW THE STATE PROCESS PLAYS OUT, BUT THIS IS AN AREA WHERE WE DO EXPECT A FURTHER, BUT I'LL JUST GENERALLY CALL AN UNFUNDED MANDATE IN THIS SPACE.

THAT'S NOT TO SAY THAT READING AND MATH SPECIALISTS AREN'T GREAT THINGS, BUT WE WANT TO MAKE SURE THAT THE FUNDING ULTIMATELY COMES ALONG WITH THEM.

SCHOOL BASED STAFFING AROUND ESL AND COUNSELORS, PRIMARILY HERE IN THIS BUCKET, AND LASTLY, SECURITY TO HELP EXPAND THE REACH OF OUR SECURITY DEPARTMENT ACROSS THE DISTRICT MAKE UP THE REMAINING PIECE OF THE CRITICAL SERVICE LEVELS.

YOU PUT THAT ALL TOGETHER, IT ADDS BACK UP TO THAT $66.2 MILLION WE TALKED ABOUT WITH ABOUT 79% OF THAT HEADED TOWARDS PERSONNEL, WITH THE REMAINING 20% FOR NON PERSONNEL ITEMS. WE HAVE TO TALK ABOUT THE GAP.

THAT'S WHERE WE LOOK AT IT HERE.

BASED ON THE PROJECTED REVENUE.

WHICH DOES INCLUDE SOME EXTRA REVENUE FOR THAT 7% PIECE FROM WHAT WE TALKED ABOUT AS PART OF DR.

DAUGHERTY'S BUDGET.

WE'RE LOOKING AT ABOUT 50 MILLION INCREASE IN REVENUE, WHICH DOES INCLUDE, AS I SAID, LARGELY THE GOVERNOR'S PROPOSAL AND THE ADDITIONAL FUNDING FOR THE 7% FROM THE STATE SIDE AND THE 17 MILLION INCREASE IN PLANNING ASSUMPTION.

FROM THE COUNTY SIDE, WHICH LEAVES US WITH ABOUT 50 MILLION INCREASE IN REVENUE TO HELP FUND THAT 66.2 MILLION IN ADDITIONAL EXPENSE.

HERE'S WHERE I MUST REITERATE TO THE BOARD.

WE'RE EARLY IN THE PROCESS.

WE HOPE THAT THE FINAL ANSWER IS IN THE $16.2 MILLION GAP.

WE KNOW THE COUNTY'S PROCESS NEEDS TO RUN ITS COURSE OVER THE COURSE OF MARCH.

WE KNOW THAT THE STATE PROCESS IS STILL ONGOING, SO WE WILL CERTAINLY NEED TO COME BACK TO THE BOARD WITH REVISIONS TO THIS ONE WAY OR THE OTHER AS WE LEARN WHAT THE FINAL REVENUE PROJECTIONS ARE.

GOOD NEWS IS YOU'RE USED TO THIS.

THIS IS THE PROCESS THAT WE HAD TO LOOK AT LAST YEAR.

SO IT'S UNFORTUNATE, BUT IT IS WHERE WE'RE AT AND IT IS UNFORTUNATELY A YEAR OR TWO OF DOING SOMETHING SIMILAR.

ANOTHER VIEW OF THE SAME ITEM YOU CAN SEE AS OF NOW, COUNTY TRANSFER MAKES UP ABOUT 40% PLUS THE ONE TIME BALANCE STATE 56, WHERE WE STILL HAVE ABOUT 2% OF THAT GAP YET TO BE FILLED, HOPEFULLY FROM COMBINATION OF STATE AND COUNTY BY THE TIME WE GET THROUGH WITH THE PROCESS.

SO THE MEMO IN FRONT OF YOU TODAY, MEMO 22-23 DOES REQUEST YOUR APPROVAL FOR BOTH THE OPERATING FUND WHERE WE SPENT THE BULK OF THE TIME OVER THE LAST MONTH TALKING ABOUT, BUT ALSO GRANTS FOOD SERVICES AND THE APPOMATTOX GOVERNOR'S SCHOOL HERE YOU CAN SEE ABOUT A 10% INCREASE IN THE GRANTS BUDGET BASED ON PROJECTED GRANT FUNDING THIS YEAR, ABOUT A 15-16% INCREASE IN FOOD SERVICE DRIVEN PRIMARILY BY INFLATION AND THE WAGE INCREASES WITHIN THAT SHOP, AND JUST UNDER NINE AND A HALF PERCENT OR EIGHT AND A HALF PERCENT 8.19% INCREASE JUST GIVING US A TOTAL PROPOSED BUDGET IN FRONT OF THE BOARD TODAY AT

[00:20:03]

AT THIS POINT, I WILL PAUSE FOR EITHER QUESTIONS AND THE BOARD'S CONSIDERATION ON THE MEMO IN FRONT OF YOU.

THANK YOU VERY MUCH, MR. MEISTER, FOR THAT PRESENTATION, AND BOARD MEMBERS, IS THERE ANY DISCUSSION? ANYTHING FROM DOT? THAT WAS A GREAT PRESENTATION AND I APPRECIATE ALL THE INFORMATION THAT WE'VE HAD FOR THE LAST TWO MONTHS.

OKAY. BOARD MEMBERS, MAY I HAVE A MOTION TO APPROVE MEMO 022-23 AS PRESENTED? SO MOVED. IS THERE A SECOND? SECOND. I KIND OF SKIPPED AHEAD.

BOARD MEMBERS. IS THERE ANY DISCUSSION? SORRY, I SKIPPED AHEAD.

I JUST WANTED TO SAY SOMETHING BRIEFLY ON IT.

THANK YOU VERY MUCH, MR. MEISTER, AND EVERYONE THAT'S PUT IN ALL THIS TIME, YEAR AFTER YEAR, TO COME UP WITH THIS AND YOU'RE RIGHT, IT IS A PUZZLE BECAUSE WE DON'T KNOW WHERE THE STATE IS GOING TO LAND WITH THEIR BUDGET, BUT LIKE THE BUDGETS YEAR AFTER YEAR, I'VE LOOKED THROUGH THIS MULTIPLE TIMES WITH THE INFORMATION THAT'S BEEN PROVIDED TO US, AND I LOOKED AT THIS PROPOSED INCREASES AND I ASKED THE QUESTIONS, I VERIFIED THE NEEDS AND I CAN'T FIND ANY SPECIFIC AREA IN THIS BUDGET TO CUT ANYTHING FROM, AND SO, YOU KNOW, CHESTERFIELD COUNTY.

YOU KNOW, IT'S A GROWING COUNTY.

WE HAVE A LOT OF PEOPLE COMING HERE AND THEY'RE COMING HERE BECAUSE THE SCHOOL SYSTEM I STRONGLY BELIEVE THAT THE CHESTERFIELD COUNTY SCHOOLS IS THE BEST SCHOOL DISTRICT IN THE COMMONWEALTH AND, YOU KNOW, THERE'S A NEED WITH OUR GROWING ENROLLMENT FOR INCREASING COUNSELORS.

WE TALKED ABOUT THIS.

IMPROVING STUDENT TEACHER RATIOS, ENGLISH LANGUAGE LEARNERS, THEY'RE INCREASING AND WE NEED TO PROVIDE THE STAFF FOR THEM WHAT WE ARE PROJECTED FROM THE STATES.

WE KNOW THAT'S NOT ADEQUATE 1 TO 50.

WE KNOW THAT'S NOT GOING TO HAVE THE IMPACT THAT WE NEED TO HAVE.

WITH A PROPOSED PAY INCREASE OF 7% AND THE ADDITION OF MATH AND READING SPECIALISTS FROM THE STATE.

YOU CAN SEE HOW THESE NUMBERS, THEY QUICKLY ADD UP, AND LIKE YOU SAID, YOU KNOW, IT'S OVER THE LAST THREE YEARS, THE COUNTY AND SCHOOL LEADERS, WE'VE WORKED TOGETHER TO TRY TO SOLVE THIS PUZZLE, AND, YOU KNOW, WE END UP HAVING TO PASS A BUDGET TO WORK THROUGH THIS ALL THE TIME BEFORE WE KNOW REALLY WHERE THE STATE'S GOING TO LAND AT.

SO IT'S NOT LOST ON ME THAT, YOU KNOW, THE COUNTY BOARD OF SUPERVISORS, THEY HAVE OTHER PIECES OF THE PUZZLE THAT THEY HAVE TO TRY TO FIT IN HERE, AND IT'S MORE COMPLEX ON THEIR SIDE AND IT ENCOMPASSES ALL THE COUNTY FUNCTIONS.

IT'S NOT A SIMPLE PROCESS, BUT I AND I'M SURE PROBABLY MY OTHER BOARD MEMBERS, WE LOOK FORWARD TO CONTINUING TO WORK WITH THE BOARD OF SUPERVISORS TO MAKE SURE THE CHESTERFIELD CONTINUES TO BE A PLACE THAT PEOPLE WANT TO COME AND RAISE THEIR CHILDREN.

MS. BAILEY.

YEAH, JUST A FEW COMMENTS AS WELL.

MR. HART, TO YOUR POINT, YES, IT'S A COMPLICATED PROCESS AND IT IS LIKE A PUZZLE, AND THE FACT THAT WE HAVE TO PRESENT A BUDGET WITHOUT KNOWING WHERE OUR REVENUE IS ACTUALLY COMING FROM IS KIND OF NOT FAIR, RIGHT? BUT AT THE SAME TIME, IT IS WHAT IT IS, AND WE HAVE A $16.2 MILLION GAP AND SOMEONE NEEDS TO FIND THE FUNDS FOR THAT GAP BECAUSE THERE IS NOTHING, NOTHING IN THIS BUDGET THAT IS FRIVOLOUS OR NOT NECESSARY.

IT IS A TRUE NEEDS BASED BUDGET, AND THE GENTLEMAN THAT SPOKE EARLIER THIS EVENING ABOUT THE ATTRITION IN TEACHERS IN CHESTERFIELD COUNTY, AND IT'S A NATIONWIDE CRISIS, AND THIS COMMUNITY HAS TO RECOGNIZE THAT IF THEY WANT TO CONTINUE TO PROVIDE QUALITY EDUCATION FOR THEIR STUDENTS, THAT THEY HAVE TO PAY FOR THAT IN SOME MANNER AND I WOULD REALLY ENCOURAGE THE COMMUNITY TO SUPPORT THIS BUDGET WITH THE BOARD OF SUPERVISORS, AND AT THE STATE LEVEL, WE HAVE A FEW WEEKS LEFT HERE TO ADVOCATE TO THE GREATEST EXTENT POSSIBLE FOR THIS BUDGET, AND I WOULD HAZARD TO SAY 7% IS NOT ENOUGH.

I MEAN, WE ALL KNOW THAT TEACHERS ARE DRAMATICALLY UNDERPAID AND WHAT THEY DO IS EXTREMELY CRITICAL.

I THINK THAT IF NOTHING ELSE, THE PANDEMIC HAS SHOWN US THAT, AND THEY THEY NEED OUR SUPPORT, THEY NEED OUR FUNDS, AND LOOKING AT THE COUNTY LEVEL AND THEIR I WANT TO SAY RESPONSIBILITY IN OUR GROWTH HAS CONTRIBUTED ALSO TO AN A GREAT

[00:25:03]

WE CANNOT CONTINUE TO GROW AT THE RATE THAT WE'RE GROWING AND BRING THE NUMBER OF STUDENTS THAT WE ARE INTO OUR COMMUNITY AND NOT SUPPORT IT WITH FUNDS. IT HAS TO BE SUPPORTED WITH FUNDS OR STOP THE GROWTH BECAUSE THE TREMENDOUS INFLUX IN OUR SCHOOLS, IT CREATES SO MUCH PRESSURE ON TEACHERS, THE BUILDINGS, I MEAN, THE ENTIRE SYSTEM, WITHOUT THE FUNDS TO SUPPORT IT WILL BREAK DOWN, AND I CAN ONLY ENCOURAGE EVERYONE OUT THERE THAT'S LISTENING TO PLEASE ADVOCATE FOR THIS BUDGET ADVOCATE AT THE STATE LEVEL FOR THEM TO SUPPORT THE SENATE VERSION OF THE BUDGET AND ADVOCATE AT THE BOARD OF SUPERVISORS LEVEL BECAUSE THIS $16.2 MILLION GAP HAS TO BE FILLED.

THANK YOU. MS. HAINES. I ALSO WANTED TO PROVIDE SOME CONTEXT BECAUSE THIS IS THE FIRST YEAR THAT THIS BOARD HAS NOT TAKEN THE SUPERINTENDENT'S BUDGET AND ASKED FOR A SUBSEQUENT PRESENTATION THAT INCLUDED SOME SIGNIFICANT CUTS.

SO I THINK THAT'S HISTORIC.

IT'S ALSO THE FIRST YEAR THAT THE CITIZEN'S BUDGET ADVISORY COMMITTEE AND FEBRUARY 7TH WAS THE FIFTH BUDGET ADVISORY COMMITTEE PRESENTATION THAT I SAT THROUGH.

POSSIBLY THE 6TH, BUT THIS YEAR WAS THE FIRST TIME THAT THEY ACTUALLY ASKED US FOR A A LARGER BUDGET.

SO THAT IS ALSO HISTORIC AND SIGNIFICANT.

IN FACT, THEY IMPLORED US TO FIND ADDITIONAL FUNDING FOR MENTAL HEALTH SUPPORTS, ACKNOWLEDGING THAT WE ARE IN A MENTAL HEALTH CRISIS.

SUPPORTERS OF THIS YEAR'S BUDGET HAVE REACHED OUT TO ME WITH AN URGENCY THAT I HAVE NEVER BEFORE EXPERIENCED, AND I FEEL THE NEED TO TO REITERATE, BECAUSE SOMETIMES THE LOUD VOICES SAY OTHERWISE.

THIS IS NOT A PARTIZAN ISSUE.

I'M GOING TO SHARE A QUOTE FROM A RETIRED MIDLOTHIAN BUSINESS LEADER.

SOME OF YOU OLD TIMERS MAY REMEMBER AS THE OWNER OF POHLIG PACKAGING, MIKE GAFFNEY, MIKE SHARED A RICHMOND TIMES-DISPATCH ARTICLE ENTITLED DEMOCRATS PRIORITIZE SCHOOLS NOT THE WEALTHY BY DELEGATE SCHULER VAN VALKENBURG AND MIKE'S EMAIL.

HE TOOK PAINS TO EXPRESS THAT HE WAS NOT A FAN OF NATIONAL DEMOCRATIC PARTY POLICIES TO REITERATE THAT THIS IS NOT PARTIZAN, AND HE SAYS, QUOTE, I DO BELIEVE THAT UNLESS LOCALLY ELECTED OFFICIALS SUPPORT FUNDING REQUIRED TO IMPROVE GOVERNMENT RUN SCHOOLS EVERY YEAR, OUR CITY'S PROBLEMS OF HOMELESSNESS, CRIME AND POOR SERVICES WILL KNOCK AT OUR DOORS IN YOUR LIFETIME, END QUOTE.

MY RESPONSE TO MIKE: AMEN AND DELEGATE BEN [INAUDIBLE] ARTICLE IS WORTH READING.

FINALLY, EDUNOMICS, WHICH IS A GEORGETOWN AFFILIATED THINK TANK, DID AN ANALYSIS THAT COMPARED CHESTERFIELDS SPENDING VERSUS OUTCOMES LOOKING AT SPENDING COMPARED TO SOLE PASS RATES TO THE BIG EIGHT BECAUSE WE OFTEN COMPARE OURSELVES TO THE BIG EIGHT. SO THAT WOULD BE JUST A BIG CITY.

CHESTERFIELD, OF COURSE, FAIRFAX, [INAUDIBLE], LOUDON, PRINCE WILLIAM, STAFFORD AND VIRGINIA BEACH.

IN ORDER TO VERIFY IF THE FAMOUS CHESTERFIELD TAGLINE WE DO MORE WITH LESS STILL HOLDS TRUE TODAY WITH OUR INCREASING NEEDS.

SO WHAT DID THEY FIND? DO WE SPEND LESS BUT GET BETTER THAN AVERAGE RESULTS? THE ANSWER IN 2018-19, OVERALL, YES, BUT IN 2020-21 OVERALL, NO.

IN 2018-19 FOR ELEMENTARY, YES, BUT 2020-2021 FOR ELEMENTARY? NO. IN 2018-19 FOR MIDDLE AND HIGH SCHOOL? NO. IN 2020-2021 FOR MIDDLE AND HIGH SCHOOL, NO.

SO THE TAGLINE WE DO MORE WITH LESS THAN CHESTERFIELD NO LONGER APPLIES, HENCE THIS BUDGET , AND FINALLY, I'D LIKE TO THROW OUT A FIGURE THAT I LEARNED TODAY, AND THAT IS THAT THE AVERAGE PER STUDENT SPENDING IN THE UNITED STATES, RIGHT, IS $14,000 PER STUDENT. I DIDN'T REALIZE THAT IT WAS SO HIGH, ESPECIALLY SINCE THAT INCLUDES SO MANY OF OUR SMALLER, LESS POPULATED STATES, BUT IT IS $14,000

[00:30:08]

CHESTERFIELD, WE ARE NOT AVERAGE, WE ARE EXCELLENT AND WE NEED THIS BUDGET TO CONTINUE DOWN THAT PATH OF EXCELLENCE.

REACH OUT TO MS. HEFFRON, SEE IF SHE HAD ANY COMMENTS BEFORE I--THANK YOU.

THANK YOU, MS. COKER.

I WANT TO THANK MY COLLEAGUES FOR ALLOWING ME TO PARTICIPATE REMOTELY THIS EVENING.

I THINK THE ONLY THE ONLY THING THAT REALLY KEEPS COMING TO MY MIND IS THE PHRASE THAT WHERE YOU SPEND YOUR MONEY REFLECTS YOUR VALUES.

I'M REALLY PROUD OF MY COLLEAGUES FOR MAKING IT VERY CLEAR THAT WE VALUE OUR EDUCATIONAL SYSTEM IN CHESTERFIELD COUNTY AND EVERYTHING THAT PROVIDES FOR THE CITIZENS IN OUR COMMUNITY, AND, YOU KNOW, I CAN'T REALLY SAY ANYTHING THAT HASN'T ALREADY BEEN SAID IN REGARDS TO THE LEANNESS OF THIS BUDGET AND JUST THE NECESSITIES THAT ARE HERE, AND I WOULD BE LYING IF I SAID I WAS HAPPY THAT WE WEREN'T ADDING ANY NEW INITIATIVES, BUT I RECOGNIZE THE CURRENT ECONOMIC STATE AND KNOW THAT THIS IS THIS IS WHAT WE NEED TO DO IN ORDER TO KEEP MOVING FORWARD AND TO KEEP PROVIDING THE SERVICES FOR THE PEOPLE THAT WE SERVE.

THANK YOU. THANK YOU.

THANK YOU, EVERYONE, FOR YOUR COMMENTS.

THANK YOU TO STAFF FOR ALL OF YOUR HARD WORK AND DILIGENCE OVER THIS LAST BUDGET SEASON.

I REALLY ECHO THE COMMENTS OF MY COLLEAGUES AND THAT THIS BUDGET IS VERY STRAIGHTFORWARD.

THERE ISN'T ANYTHING THAT WE COULD ADJUST.

IT IS SOMETHING THAT WE LOOK FORWARD TO HEARING MORE FROM THE STATE AND WE LOOK FORWARD TO WORKING WITH THE COUNTY TO FIGURE OUT HOW WE CAN ACCOMMODATE THIS GAP. SO I APPRECIATE EVERYBODY'S COMMENTS AND EVERYBODY'S HARD WORK.

THANK YOU VERY MUCH.

SO NOW THERE HAS BEEN A MOTION AND A SECOND.

MADAM CLERK, PLEASE CALL ROLL ON THE MOTION.

THE MEMO NUMBER 22-23 IS APPROVED.

NEXT WE HAVE MEMO NUMBER 23-23.

[2. Memo #023-23: Approval of the School Board's FY2024 Capital Improvement Plan]

THANK YOU AGAIN, MADAM CHAIR.

VICE CHAIR, OTHER MEMBERS OF THE BOARD, DR.

DAUGHERTY.

NEEDLESS TO SAY, AS PART OF THE BUDGET PROCESS, IS ALSO OUR CAPITAL IMPROVEMENT PLAN, AND I PRESENT TO YOU THAT IN MEMO 23-22 TODAY.

AS A REMINDER, YOU CAN SEE OUR OVERALL CONSTRUCTION PLAN OVER THE NEXT SEVERAL YEARS REFLECTED ON THIS PAGE, AND THE ONE FOLLOWING IT INCLUDES THE MIDDLE SCHOOL PROJECTS THAT WERE FUNDED BY THE VPSA FUND, PRIMARILY REFERENDUM PROJECTS THAT WE SPENT A LOT OF TIME OVER THE SUMMER DISCUSSING, AS WELL AS WHAT YOU'LL SEE IN OUR CIP THREE ADDITIONAL PROJECTS, TWO OF WHICH WERE ON OUR CIP LAST YEAR, OLD HUNDRED ELEMENTARY AND MATOACA MIDDLE SCHOOL COMPLETION AND A NEW ONE THIS YEAR, WHICH IS THE DALE DISTRICT ELEMENTARY SCHOOL, WHICH WILL MAKE UP THE PROPOSED CIP TODAY, AND ONCE AGAIN, YOU CAN SEE THE PROPOSED SCHEDULE HERE.

I WILL HIGHLIGHT THAT THE DALE ELEMENTARY SCHOOL, THE OLD HUNDRED ELEMENTARY SCHOOL AND THE MATOACA MIDDLE SCHOOL ARE PROJECTS THAT AS OF RIGHT NOW DO NOT HAVE FUNDING ATTACHED TO THEM. YOU'LL SEE THEM IN YOUR CIP WITH A TBD NEXT TO THEM, AND WE ARE CONFIDENT WE CAN WORK WITH THE COUNTY TO FILL THOSE GAPS OVER TIME.

HOPEFULLY ON THIS SCHEDULE THAT YOU SEE BEFORE YOU AND REFLECTED IN THE MEMO 23-23 THAT'S IN FRONT OF THE BOARD FOR THEIR CONSIDERATION RIGHT NOW.

SO WITH THAT, I'LL KEEP IT SHORT AND SWEET AND TURN IT BACK OVER TO YOU, MS. CHAIR. THANK YOU, MR. MEISTER. BOARD MEMBERS, MAY I HAVE A MOTION TO APPROVE MEMO 23-23 AS PRESENTED? SO MOVED. IS THERE A SECOND? SECOND.

BOARD MEMBERS, IS THERE ANY DISCUSSION? I JUST HAVE A QUESTION BRIEFLY, BECAUSE I KNOW THAT IT'S SOMETHING THAT JUST RELATIVELY IN THE LAST FEW DAYS HAS COME UP ABOUT THE NEED FOR THE ELEMENTARY SCHOOL IN THE DISTRICT. IF MOVING THAT SCHOOL UP INTO THAT PROPOSED TIMELINE.

SO ARE WE SAYING THAT'S SOMETHING THAT WOULD FALL OUTSIDE OF WE'RE LOOKING FOR OTHER MONEY FOR THAT? I THINK YOUR BEST PARALLEL FOR THIS WOULD BE MOSELEY ELEMENTARY.

WHERE WE DID NOT NECESSARILY HAVE A REFERENDUM FUNDING FOR THAT, BUT WE WORK WITH THE COUNTY TO FIND OTHER SOURCES.

[00:35:02]

SO WE DON'T HAVE DOLLARS SPECIFICALLY ATTACHED TO IT.

SO WE'LL NEED TO WORK WITH THE BOARD OF SUPERVISORS TO FIND THE FUNDING TO SUPPORT THAT.

SO THAT'S AN ADDITION.

IT'S NOT MOVING ANYTHING OUT OF THERE AS OF RIGHT NOW.

CORRECT. MS. HAINES.

MY UNDERSTANDING IS I ALSO I KNOW I'M [INAUDIBLE], BUT ALSO BECAUSE CHALKLEY FAMILIES, A NUMBER OF THEM ARE IN THE DALE DISTRICT.

I ALSO HEARD THE CONCERNS ABOUT THE ELEMENTARY SCHOOL NOT BEING FUNDED AND ALSO OLD HUNDRED BECAUSE OF THE MEGA TRAILERS THAT ARE IN PLACE, AND SO MY UNDERSTANDING AND I COULD BE WRONG THAT WITH APPROPRIATE PUBLIC PROCESS AND RELYING ON DATA BECAUSE I THINK YOU KNOW, ONE THING THAT WE'VE MENTIONED A LOT IS THAT THERE'S RAPID GROWTH, AND THERE IF IN THE NEWS THERE HAS BEEN RECENT LIGHT SHED ON THE FACT THAT CHESTERFIELD HAS EXPERIENCED ALMOST 5% GROWTH, JUST I THINK IN THE PAST YEAR OR SO.

SO THAT IF THE DATA SHOWS THAT SOME SCHOOLS MOVE UP IN PRIORITY GIVEN INFLATION, RECESSION, POSSIBLY AROUND THE CORNER.

THERE ISN'T UNLIMITED FUNDING.

IT IS POSSIBLE TO MOVE A PROJECT THAT WAS OUT OF THE BOND REFERENDUM INTO THE BOND REFERENDUM WITH THE APPROPRIATE DATA AND PUBLIC PROCESS. THAT WOULD NOT BE CORRECT.

THE VOTERS VOTED ON A REFERENDUM.

WE ARE OBLIGATED TO HONOR THAT VOTE.

I THINK IT WOULD LEAD TO A DISTRUST OF OUR COMMUNITY IF WE SAID ONE THING AND DID SOMETHING ELSE? WE THINK THAT THERE'S A SIMPLE SOLUTION TO THIS.

EITHER STOP THE BUILDING OR THE PEOPLE THAT ARE BUILDING SHOULD COME UP WITH THE FUNDING.

NOBODY LIKES TO HEAR THAT, BUT SINCE YOU BROUGHT IT ON THE TABLE, I'M WILLING TO SHARE THAT INFORMATION BECAUSE WE KEEP GETTING THE BRUNT OF THE BUILDING, AND THAT'S NOT FAIR TO THE SCHOOL SYSTEM.

WE AREN'T APPROVING THE BUILDING.

WE'RE NOT APPROVING THE APARTMENTS, THE TOWNHOMES, THE CONDOS, THE HUNDREDS OF AREAS THAT ARE EXPANDING.

WE DIDN'T APPROVE THE 4000 HOMES UP IN OLD HUNDRED AFTER BUILDING A NEW SCHOOL.

SO THE RESPONSIBILITY LIES ON THE PEOPLE THAT ARE APPROVING THIS, AND I DON'T KNOW WHAT ELSE TO TELL YOU.

WE DON'T CONTROL THE MONEY.

WE DON'T CONTROL THE APPROVAL OF THE PLANNING COMMISSION, AND WE DON'T APPROVE THE APPROVAL OF THE PLOTS THAT ARE BEING APPROVED TO BUILD.

ALL WE CAN DO IS TAKE THE STUDENTS THAT LIVE HERE AND BRING THEM IN, AND SINCE THE PANDEMIC, WE'VE SEEN A MAD RUSH TO MOVE INTO CHESTERFIELD COUNTY AND NOT ONLY THE DALE DISTRICT, ALL FIVE DISTRICTS HAVE THE SAME PROBLEM.

SO ALL FIVE DISTRICTS NEED TO BE ADDRESSED, AND WE ARE ADDRESSING IT WITH THE ABILITY THAT WE HAVE, BUT WE'VE GONE TO REFERENDUM.

WE ASKED THE PEOPLE TO VOTE.

THEY VOTED OVERWHELMINGLY FOR THIS.

I THINK WE HAVE A RESPONSIBILITY TO OUR CONSTITUENTS TO HONOR THAT VOTE AND DO THE SAME THING WE DID WITH MOSELEY AND OTHER BUILDINGS THAT HAVE OCCURRED AND CONTINUE TO GO.

IF WE THOUGHT THAT THE REFERENDUM WAS THE ANSWER TO EVERYTHING, THAT WE'VE MISLED EVERYBODY.

WE ARE 10 TO 15 SCHOOLS BEHIND CURRENTLY.

NOT WE'RE NOT CATCHING UP WITH THIS.

WE'RE TRYING TO HOLD HOLD THE SHIP TOGETHER SO IT DOESN'T SINK.

SO THAT'S ALL [INAUDIBLE].

THANKS FOR PUTTING THAT IN PERSPECTIVE.

SO IT SHARES THE URGENCY THAT WE'RE GOING TO HAVE TO COME UP WITH THE FUNDING BECAUSE IT PARTIALLY NOT HAVING THE FULL PICTURE OF GROWTH BECAUSE IT HAS MOVED SO QUICKLY, DALE WAS MISSED AND IT SEEMS TO ME UNETHICAL TO NOT FIND THE FUNDING.

SO I'M IT'S NOT US AND I'M HOPING THAT WE CAN DO THAT GIVEN THE DIRE SITUATION.

IT'S HARD, MS. BAILEY SAID, IT'S HARD TO NOT BE IN CHARGE, RIGHT? THE STATE PASSES.

[00:40:02]

THE FAMILIES ARE.

A LARGE PERCENTAGE OF THE FAMILIES LIVE IN DALE IS MY POINT.

YOU MAY HAVE DATA THAT I DON'T HAVE THEN, BUT THE SCHOOL WAS NOT IN THE DALE DISTRICT.

IT'S IN MIDLOTHIAN DISTRICT.

EXACTLY, THE PEOPLE WHO ATTEND CHALKELY LIVE IN THE DALE DISTRICT.

MS. BAILEY. THANK YOU.

OBVIOUSLY, AS THE DISTRICT REPRESENTATIVE, I WOULD BE REMISS IF I DIDN'T SPEAK TO THIS AND WE ABSOLUTELY NEED MORE SCHOOLS IN THE DALE DISTRICT, PERIOD, NOT JUST PROBABLY THE ELEMENTARY SCHOOL, BUT HIGH SCHOOL, TO BE HONEST AS WELL, BUT WE KNOW THAT IS PROBABLY A LOT FURTHER DOWN THE ROAD.

ONE ELEMENTARY SCHOOL IS PROBABLY NOT EVEN ENOUGH, BUT I WOULDN'T I HATE TO SAY THE WORD THAT WE MISSED IT, BECAUSE I WOULD SAY THAT IT WAS WE WROTE THE CIP AND THE PROJECTS IN THE BOND REFERENDUM PRIOR TO THE PANDEMIC, AND THEN IF THE COMMUNITY WOULD REMEMBER THAT THE BOND REFERENDUM WAS THEN PUSHED BACK ANOTHER YEAR AND PUT ON HOLD, AND THEN THE PANDEMIC CAME AND THE GROWTH IN THE DALE DISTRICT ALONE THROUGH THE PANDEMIC, I DON'T HAVE THE DATA TO SHOW IS GREATER THAN ANY OTHER DISTRICT, BUT IT SEEMS TO HAVE INCREASED EXPONENTIALLY.

A NUMBER OF FAMILIES LIVING IN THE HOUSING IN OUR DISTRICT, IN OUR AREA MOVED IN DURING THE PANDEMIC, AND THE ELEMENTARY SCHOOLS HAVE DEFINITELY FELT THE PRESSURE OF INCREASED STUDENT STUDENTS IN THEIR BUILDINGS, BUT I ALSO WOULD LIKE TO REMIND DR.

DAUGHERTY, AND I'M SURE YOU REMEMBER THIS THE BOND REFERENDUM WAS LITERALLY $100 MILLION LESS THAN WHAT THE SCHOOL SYSTEM WANTED.

THE SCHOOL SYSTEM REQUESTED A LARGER BOND REFERENDUM AND WE DID NOT GET THAT, AND IF WE HAD GOTTEN THE FULL AMOUNT THAT WE HAD REQUESTED IN A BOND REFERENDUM, THEN WE WOULD HAVE BEEN ABLE TO FUND MORE BUILDINGS AND MORE SCHOOLS.

SO AGAIN, WE'RE AT THE MERCY OF OTHERS WHO CONTROL THE PURSE STRINGS, BUT DR.

DAUGHERTY'S POINT ABOUT THE GROWTH IS, AGAIN, WE CAN'T KEEP HAMMERING AWAY AT THIS.

WE CANNOT CONTINUE TO PUT PRESSURE ON THE SCHOOL SYSTEM AND NOT SUPPORT IT WITH THE FUNDING, AND THAT INCLUDES THE PHYSICAL BUILDINGS TO PUT THESE CHILDREN IN.

THERE ARE 60 TRAILERS IN THE DALE DISTRICT SCHOOL SYSTEM 60.

THAT'S MORE THAN ANY OTHER OF THE DISTRICTS PROBABLY COMBINED.

NOW, ABOUT WHAT IS IT, ABOUT 24 OF THEM ARE GOING TO GO AWAY WHEN THE FALLING CREEK MIDDLE SCHOOL IS GOING TO BE COMPLETED.

SO THAT'S GOOD NEWS THAT A THIRD OF THEM ARE ALL AT ONE MIDDLE SCHOOL RIGHT NOW, AND AS SOON AS THAT MIDDLE SCHOOL IS COMPLETED, THAT SET WILL BE GONE, BUT THERE'S STILL TREMENDOUS NUMBER OF TRAILERS THAT ARE ELEMENTARY SCHOOLS, AND WE OBVIOUSLY ARE NOT GOING TO GET RID OF THEM ALL WITH JUST ONE ELEMENTARY SCHOOL, BUT THIS IS A TREMENDOUS NEED.

IT HAS TO BE FUNDED.

I CAN'T SIT HERE AND SAY WITH CONFIDENCE THAT I'M SURE THAT IT'LL BE TAKEN CARE OF OUTSIDE OF THE BOND REFERENDUM, BUT I DO UNDERSTAND DR.

DAUGHERTY'S POINT, AND WE DID COMMIT TO A SLATE OF PROJECTS AND THE COMMUNITY VOTED ON THAT SLATE OF PROJECTS.

THEY ACTUALLY VOTED ON THE BOND NUMBER, THEY VOTED ON THE FUNDING AND NOT THE EXACT SLATE OF PROJECTS, BUT THAT WAS WHAT WE PRESENTED THAT MONEY WOULD BE USED FOR AND LEGALLY WE'RE NOT BEHOLDEN TO THAT, BUT AT THE SAME TIME, IT CERTAINLY IS, I THINK, SOMEWHAT LACKING OF INTEGRITY OR A LITTLE BIT INGENUOUS TO US FOR US TO CHANGE THE PROJECT AT PROJECTS THAT WERE STATED THAT WE'RE GOING TO BE IN THE BOND REFERENDUM, BUT WITH THAT SAID, WE HAVE TO HAVE A DALE ELEMENTARY SCHOOL, MUCH LIKE WE HAD TO HAVE A MOSELEY ELEMENTARY SCHOOL, AND THE COUNTY DID FIND THE FUNDS AT THAT TIME TO BUILD THAT ONE. SO IT'S ON THEM TO FIND THE FUNDS FOR THIS ONE AS WELL.

THANK YOU. MS. HEFFRON, DO YOU HAVE ANY COMMENTS? NO. SHE SAID, NO.

THANK YOU. REALLY TO ECHO WHAT SOME OF MY COLLEAGUES HAVE SAID, YOU KNOW, THERE'S A LOT OF INFORMATION THAT WE'VE GOT TO CONSIDER AS WE PUT TOGETHER OUR CIP PLAN AND THE LIST OF PROJECTS, AND WE'LL CONTINUE TO LOOK AT THAT AND CONTINUE TO TALK TO

[00:45:02]

SO WE HAVE HAD A MOTION AND A SECOND.

MADAM CLERK, PLEASE CALL ROLL ON THE MOTION? MEMO NUMBER 23-23 IS APPROVED.

NEXT WE HAVE MEMO NUMBER 24-23.

[3. Memo #024-23: CECLA (Chester Early Childhood Learning Academy) Change Order #04: Roof “O” Replacement]

GOOD EVENING, MADAM CHAIR, MEMBERS OF THE BOARD.

YOU HAVE BEFORE YOU MEMO NUMBER 24-23, THE CECLA OR CHESTER EARLY CHILDHOOD LEARNING ACADEMY CHANGE ORDER NUMBER FOUR, PACKAGE FOR THE K-POD ROOF REPLACEMENT AT THAT FACILITY.

A LITTLE BIT OF BACKGROUND HERE.

THE CECLA ROOF REPLACEMENT PROJECT WAS BID IN 2021 AND STARTED IN THE SUMMER OF 2022, DELAYED FOR A NUMBER OF REASONS. DURING THE COURSE OF THAT WORK, IT WAS DISCOVERED THAT THE K-POD ROOF HAD SIGNIFICANT DETERIORATION IN ITS METAL ROOF DECK BELOW THE MEMBRANE AND BELOW THE INSULATION LAYER THAT WAS NOT ORIGINALLY PART OF THE SCOPE.

AT THE TIME, GIVEN THE TIME CONSTRAINTS OF OUR SUMMER CONSTRUCTION SCHEDULE, WE ADDRESSED SOME IMMEDIATE AND NEEDED REPAIRS, RECOVERED THE ROOF IN A SAFE AND EFFECTIVE MANNER IN A MEANS TO ALLOW FOR THE SCHOOL YEAR TO START IN LATE AUGUST AND WORKED DILIGENTLY WITH OUR CONSULTANT AND OUR CONTRACTOR TO COME UP WITH A PROPOSED SOLUTION TO THIS PROBLEM THAT COULD BE ADDRESSED DURING THE SUMMER OF 2023, BETWEEN JUNE 3RD AND AUGUST 4TH, WHICH IS OUR SUMMER CONSTRUCTION AND MAJOR MAINTENANCE WINDOW.

WE FOUND A SOLUTION AND THE PROPOSED CHANGE ORDER TO ADDRESS THIS SOLUTION CONTAINS THREE ITEMS CREDITS FOR ROOF MATERIALS THAT WERE NOT INSTALLED UNDER THE ORIGINAL CONTRACT.

COSTS FOR THE TEMPORARY REPAIRS THAT I JUST MENTIONED AND THE COST TO INSTALL A FULL ROOF SECTION REPLACEMENT DURING THAT TIME FRAME IN THE SUMMER OF 2023.

THE TOTAL COST OF THIS PROPOSED CHANGE ORDER IS $199,511.95.

THAT AND OTHER PREVIOUSLY APPROVED CHANGE ORDERS FOR INSTALLATION FOR INSTANCE TOTAL JUST OVER $472,000 FOR THIS PROJECT, AND THAT ITEM TRIGGERS A THRESHOLD FOR CIP PROJECTS.

WHEN CHANGE ORDER, CUMULATIVE CHANGE ORDERS EXCEED 10% OF A CONTRACT VALUE OVER $500,000, WE HAVE TO SEEK BOARD APPROVAL FOR SAID CHANGE ORDER.

SO YOU HAVE THE MEMO IN FRONT OF YOU THAT IDENTIFIES THE BACKUP, THE PROPOSED CHANGE ORDER AND THE COMMITMENT ON THE PART OF THE CONTRACTOR TO FINISH THIS WORK OR ADDRESS THIS WORK BETWEEN JUNE 3RD AND AUGUST 4TH OF 2023, AND WE RECOMMEND THAT YOU AUTHORIZE THE PROCUREMENT DIRECTOR TO SIGN OFF ON SAID CHANGE ORDER AND ALLOW US TO ADDRESS THIS WORK AND MAKE THE ROOF AS CECLA WHOLE, WELL WHOLE IS A BAD WORD, BUT COMPLETE DURING THE SUMMER OF 2023.

THANK YOU. THANK YOU, MR. CARSON. BOARD MEMBERS, MAY I HAVE A MOTION TO APPROVE? MEMO 24-23 AS PRESENTED? SO MOVED.

IS THERE A SECOND? SECOND. BOARD MEMBERS, IS THERE ANY DISCUSSION? THANK YOU, MR. CARSON.

GO AHEAD, DOT. MR. CARSON, ARE THERE ANY CONTINGENCIES IN THE CONTRACT IF THE WORK IS NOT COMPLETED AT THE AGREED TO TIME? YES, THE CONTRACT CONTAINS A LIQUIDATED DAMAGES CLAUSE AT $550 PER DAY.

THANK YOU. THANK YOU, MR. CARSON. THANK YOU FOR PROVIDING THE CLARITY, TOO, OF WHY THIS ONE IS COMING TO THE BOARD FOR APPROVAL, ALL OF OUR RULES AND REGULATIONS FOR BOARD APPROVAL. SO THANK YOU.

I HAVE A QUESTION. GO AHEAD, MS. HAINES. I WASN'T SURE HOW, BECAUSE THIS IS NOT JUST FOR THIS ROOF, BUT ANY ROOF THAT WE'RE PUTTING ON TONIGHT.

[00:50:04]

SO I THOUGHT I SHOULD ASK.

THAT'S A GREAT QUESTION AND SOLAR IS CERTAINLY VERY IMPORTANT AND A GROWING PART OF OUR PORTFOLIO HERE AT CCPS.

WE HAVE ELECTED VERY CONSCIOUSLY TO ONLY ADD SOLAR PANELS AND RACKS TO NEW CONSTRUCTION PROJECTS.

GIVEN THAT WE CAN CONTROL THE STRUCTURAL INTEGRITY AND DESIGN OF THOSE ROOFS A LITTLE BIT BETTER THAN A LOT OF OUR BUILDING STOCK, WHICH AS YOU KNOW, IS UP TO 100 YEARS IN AGE.

THERE HAS BEEN A MOTION AND A SECOND.

MADAM CLERK, PLEASE CALL ROLL ON THE MOTION? MEMO NUMBER 24-23 IS APPROVED.

NEXT WE HAVE MEMO NUMBER 25-23.

[4. Memo #025-23: FY23 Roof Reconstruction (Chalkley ES, Meadowbrook HS)]

THANK YOU AGAIN, MADAM CHAIR, MEMBERS OF THE BOARD.

THIS MEMO IS THE FISCAL YEAR 23 ROOF RECONSTRUCTION PROJECTS AT CHALKELY ELEMENTARY AND MEADOWBROOK HIGH SCHOOL.

SOME YEARS AGO, WE HAD UNDER DISCUSSION A PROJECT CALLED THE FIVE ROOF BUNDLE.

THAT'S CIRCA 2021, WHICH WE HAD INITIALLY PUT OUT TO BID IN JUNE OF THAT YEAR, RECEIVED ONE BID FROM OUT OF STATE, AND IT WAS DETERMINED AT THE TIME THAT BID HAD SOME IRREGULARITIES AND WAS DISMISSED.

SINCE THAT TIME WE HAVE BEEN EXPLORING ALTERNATIVES TO FULL ROOF RECONSTRUCTION THAT ARE A BIT MORE ECONOMICAL.

YOU'LL HEAR ABOUT ONE OR TWO MEMOS DOWN THE ROAD HERE TODAY, BUT THESE TWO ROOFS ARE KIND OF BEYOND THAT LEVEL OF RESTORATION.

SO WE HAVE TO GO FULL RECONSTRUCTION AT THESE TWO LOCATIONS.

IN THE INTERIM, WE PUT OUT THESE TWO PROJECTS FOR COMPETITIVE BID BACK IN NOVEMBER, AND JUST LAST WEEK, WE FINALIZED OUR QUOTES FOR THIS PROJECT.

WE HAD FOUR BIDDERS INTERESTED AND WE RECEIVED QUOTES OR RESPONSES FROM EACH OF THE FOUR.

THE VALUES ARE LISTED IN YOUR MEMO, BUT THEY TOTALED FOR THE LOWEST RESPONSIBLE BIDS $13,758,753 EVEN, AND THAT'S SUMMARIZED IN YOUR ATTACHMENT TO THE BOARD MEMO.

TRUTH BE TOLD, THAT IS A FAIR AMOUNT HIGHER THAN OUR ORIGINAL ESTIMATE AND OUR 2021 SOLICITATION, BUT AS YOU KNOW, IT'S BEEN VERY WIDELY PUBLICIZED THAT CONSTRUCTION COSTS HAVE SKYROCKETED BEYOND ALL LOGICAL SENSE FOR TO SOME DEGREE OVER THE LAST TWO YEARS, LABOR RATES, MATERIAL RATES, SUPPLY CHAINS, PRETTY MUCH EVERYTHING IN THIS INDUSTRY HAS BEEN DISRUPTED, AND UPON THE ADVICE OF OUR CONSULTANT, WILEY WILSON, THEY HAVE STILL DEEMED THIS COMPETITIVE BID TO BE FAIR AND REASONABLE AND REFLECTIVE OF CURRENT MARKET CONDITIONS.

GIVEN THE PRICE OR THE COST OF THESE BIDS, WE HAVE ELECTED AT THIS TIME TO CHOOSE THE TWO ROOF SYSTEMS HERE, CHALKELY AND MEADOWBROOK, THAT ARE MOST IN NEED OF REPAIR AND ADDRESSING AND ADDRESS THE THIRD AND THAT WOULD BE THOMAS DALE WEST AT A LATER DATE, WHEN WE CAN BROADEN OUR APPEAL, PERHAPS MAKE A MORE ATTRACTIVE BID PACKAGE.

SO CHALKELY AND MEADOWBROOK ARE THE TWO AREAS OF FOCUS FOR THIS PARTICULAR MEMO, AND THEIR TOTAL OF LOWEST RESPONSIBLE BID IS JUST OVER 9 MILLION AT $9,043,753.

AGAIN, THIS IS A BIT HIGHER THAN 2001, BUT GIVEN THE MACRO SITUATION, NOT COMPLETELY UNEXPECTED.

THE GOOD NEWS IS THAT WE DO HAVE AMPLE BALANCE WITHIN OUR ROOF PROJECT KEY UNDER CURRENT BUDGET CONDITIONS TO ADDRESS THAT $9.1 MILLION LOW BID.

UPON YOUR APPROVAL THIS EVENING, WE WOULD ASK THE PROCUREMENT DIRECTOR TO GO AHEAD AND ENTER INTO THE TWO CONTRACTS WITH THE TWO LOWEST RESPONSIBLE BIDDERS WOODLEY SERVICE ROOFING AND ROOF SYSTEMS OF VIRGINIA FOR THE CHALKELY AND MEADOWBROOK HIGH SCHOOL PROJECTS.

ANTICIPATING THAT WE WOULD GET A NOTICE TO PROCEED IN EARLY MARCH AND ADDRESS THIS WORK OVER THE SUMMER OF 2023.

[00:55:05]

PHASE ONE SUMMER OF 23.

PHASE TWO, SUMMER OF 24.

THANK YOU. THANK YOU, MR. CARSON. BOARD MEMBERS, MAY I HAVE A MOTION TO APPROVE? MEMO NUMBER 025-23 AS PRESENTED.

SO MOVED. IS THERE A SECOND? SECOND.

BOARD MEMBERS, IS THERE ANY DISCUSSION? MR. HARTER. I JUST HAVE A QUICK QUESTION.

SO YOU SAID THAT THE PRICE HAS INCREASED AS IT PRETTY MUCH DOUBLED? CLOSE TO IT. CLOSE TO IT, AND YOU SAID ABOUT THE ROOF PROJECT FUND BALANCE.

DO WE KNOW HOW MUCH IS IN THAT ON AVERAGE? AN ESTIMATE? YEAH, IT VARIES.

AS OF TODAY, IT'S JUST OVER $9.1 MILLION, AND APPROVAL OF THESE PROJECTS WILL TAKE THAT DOWN BELOW $100,000.

SO WE WILL BE TAPPED.

WELL, THAT'S NOT ENCOURAGING, BUT GLAD AT LEAST WE HAVE A FUND BALANCE TO ADDRESS THE ROOFS.

AS SOMEONE WHO'S TAUGHT IN A CLASSROOM WITH A BUCKET CATCHING THE WATER DRIPPING FROM THE CEILING, I UNDERSTAND THE NEED TO REPLACE THE ROOFS, BUT YEAH, THAT JUST SOUNDS REALLY EXPENSIVE, BUT IT IS WHAT IT IS, AS THEY SAY, AND I UNDERSTAND THE NEED FOR THE ROOF.

THANK YOU. MS. HEFFRON. I THINK THAT SHE HAD NO QUESTIONS.

THERE HAS BEEN A MOTION AND A SECOND.

MADAM CLERK, PLEASE CALL ROLL ON THE MOTION? MEMO NUMBER 025-23 IS APPROVED.

NEXT WE HAVE MEMO NUMBER 026-23.

[5. Memo #026-23: FY23 Roof Restoration (Evergreen ES)]

CCPS HAS A PROPOSAL IN HAND FOR ROOF RESTORATION WORK AT EVERGREEN FROM WEATHERPROOFING TECHNOLOGIES INC, OTHERWISE KNOWN AS WTI, FOR RESTORATION AT THIS FACILITY.

FULL ROOF RESTORATION.

ROOF RESTORATION, JUST QUICKLY, WITHOUT GETTING TOO MUCH INTO THE WEEDS, IT'S A BIT MORE ECONOMICAL AND TIMELY APPROACH TO PROLONG THE USEFUL LIFE UP TO 25 YEARS OF A GIVEN ROOF SYSTEM IF THE ROOF IS CAUGHT IN TIME.

SO IT'S A VERY PROACTIVE MEASURE WHICH THE FACILITIES TEAM AND THE CONSTRUCTION TEAM HAS RECENTLY EMPLOYED OR INTENDS TO EMPLOY HERE, BUT ALSO AT MATOACA MIDDLE SCHOOL AND FALLING CREEK ELEMENTARY SCHOOL.

WE ADDRESS THOSE ROOFS USING THIS METHOD LAST YEAR.

SO AGAIN, IF THEY HAVE NOT EXPERIENCED SIGNIFICANT DEGRADATION AND FORTUNATELY THIS TYPE OF WORK ON A FULL ROOF CAN BE DONE DURING THE SCHOOL YEAR SAFELY AS WE'VE DONE PREVIOUSLY.

LITTLE OR NO IMPACT ON THE SCHOOL'S OPERATION.

WTI'S QUOTE FOR EVERGREEN RECEIVED IN LATE JANUARY WAS $1,904,221.49.

IT'S REFERENCED IN YOUR ATTACHMENT.

THIS AMOUNT IS ACTUALLY IN LINE WITH CCPS ESTIMATES FOR THIS ROOF RESTORATION WORK.

OVERALL, THIS PROJECT HAS NO IMPACT ON THE OVERALL MAJOR MAINTENANCE BUDGET AS WE HAVE AMPLE FUNDS IN THE MAJOR MAINTENANCE CONTINGENCY KEY THAT WOULD BE TRANSFERRED TO THE ROOF KEY TO COVER THIS AMOUNT OF MONEY, WITH MONEY LEFT OVER IN CONTINGENCY, JUST OVER $1.9 MILLION, AND IF THE BOARD WERE TO APPROVE THE MEMO THIS EVENING, WE WOULD THEN ASK THE DIRECTOR OF PROCUREMENT TO ENTER INTO THIS AGREEMENT WITH WTI STARTING IN MARCH AND BEGIN ADDRESSING THIS WORK HERE IN THE SPRING, EXTENDING THROUGH EARLY AUGUST OF 2023.

THANK YOU. THANK YOU, MR. CARSON. BOARD MEMBERS, MAY I HAVE A MOTION TO APPROVE MEMO NUMBER 026-23 AS PRESENTED? SO MOVED. IS THERE A SECOND? SECOND. BOARD MEMBERS, IS THERE ANY DISCUSSION? THERE HAS BEEN A MOTION AND A SECOND.

MADAM CLERK, PLEASE CALL ROLL ON THE MOTION? MEMO NUMBER 026-23 IS APPROVED.

[01:00:04]

[6. Memo #027-23: Award of Contracts for Engineering Services]

THE FINAL MEMO THIS EVENING RELATES TO THE AWARD OF CONTRACTS FOR CIVIL ENGINEERING SERVICES FOR CCPS AND THE COUNTY OF CHESTERFIELD. SO CCPS AND THE COUNTY CONTRACT FOR VARIOUS TYPES OF PROFESSIONAL SERVICES AND COMMODITIES, INCLUDING CIVIL ENGINEERING SERVICES, FROM TIME TO TIME.

THIS PARTICULAR CONTRACT RAN ITS COURSE TOWARD THE END OF 2022, AND THE COMMITTEE THAT WAS FORMED HAS RECENTLY RECEIVED TEN SOLICITATIONS FOR THIS WORK.

WE'RE VERY FORTUNATE IN THAT NUMBER.

WE'VE SELECTED SEVEN TO SHORTLIST AND AFTER EXTENSIVE INTERVIEWS AND DELIBERATION WE HAVE UNANIMOUSLY AGREED OR DECIDED TO AWARD THE ABOVE REFERENCED CONTRACT TO FOUR FIRMS AUSTIN BROCK AND BROWN ASSOCIATES, CHA CONSULTING, DEWBERRY ENGINEERS AND TIMMONS GROUP INC..

AT THIS TIME THERE IS NO FISCAL IMPACT IN AWARDING THIS PROJECT TO THESE FOUR FIRMS, AND UPON YOUR APPROVAL, AND I PRESUME THE COUNTY APPROVED IT LAST NIGHT, WE WOULD LOOK TO GO AHEAD AND START DOING SOME CIVIL ENGINEERING HERE IN THE FIRST QUARTER OF 2023.

THANK YOU. THANK YOU, MR. CARSON. BOARD MEMBERS MAY HAVE A MOTION TO APPROVE MEMO NUMBER 027-23? SO MOVED. IS THERE A SECOND? SECOND.

BOARD MEMBERS, IS THERE ANY DISCUSSION? THERE HAS BEEN A MOTION AND A SECOND.

MADAM CLERK, PLEASE CALL ROLL ON THE MOTION? MEMO NUMBER 027-23 IS APPROVED, AND NEXT WE HAVE ANNOUNCEMENTS.

[E. Announcements, Communications, and School Board Comments]

SCHOOL BOARD MEMBERS, ARE THERE ANY ANNOUNCEMENTS OR COMMENTS THIS EVENING? I HAVE ONE.

YES, MS. HAINES? I WOULD JUST URGE PEOPLE I MEAN, EVERYONE UP HERE URGED A LOT OF ADVOCACY, BUT SPECIFICALLY THE MIDLOTHIAN DISTRICT TOWN HALL IS MARCH 9TH AT THE MIDLOTHIAN MIDDLE SCHOOL FROM 6:30 TO 8 P.M.

, AND YOU CAN GO ON THE CHESTERFIELD COUNTY GOVERNMENT FACEBOOK PAGE TO FIND THE TIMES FOR THE OTHER DISTRICT TOWN HALLS.

I THINK IT'S VERY IMPORTANT TO SHOW UP IF YOU SUPPORT THIS BUDGET AND LET YOUR COUNTY KNOW THAT YOU APPRECIATE THE FUNDING OF SCHOOLS.

THE SCHOOL BOARD WILL HOLD...

THE SCHOOL BOARD WILL HOLD A SPECIAL MEETING ON WEDNESDAY, MARCH 8TH, 2023, AT 5 P.M.

IN THE CENTRAL OFFICE BOARDROOM.

IF THERE'S NO FURTHER BUSINESS, WE NEED A MOTION TO ADJOURN.

SO MOVED. MADAM CLERK, WOULD YOU PLEASE CALL ROLL ON THE MOTION? THE MOTION CARRIES.

THE FEBRUARY 23, 2023 SCHOOL BOARD SPECIAL MEETING IS ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.