Upon being called to order, the School Board will adjourn into closed session in accordance with Section 2.2-3711.A of the Code of Virginia, the Virginia Freedom of Information Act, and specifically under subsection:
(1) the discussion and consideration of personnel disciplinary matters; and,
(2) the discussion and consideration of student disciplinary matters and matters that would involve the disclosure of student records.
The closed session will be held in the Public Meeting Room's Conference Room. The Board will publicly certify the closed session and vote on the matters discussed therein just prior to the 6:30 p.m. start of the business meeting.
The Recommended Action is to appoint Elke Namola as Clerk of the School Board, Dr. Mervin B. Daugherty as Deputy Clerk, and Kailyn Campbell as Deputy Clerk.
The Recommended Action calls for the Board to certify that they will enter into a corporate surety bond of $100,000 each from an approved national surety to bond the Clerk and Deputy Clerks.
In accordance with Paragraph C., Section 22.1-76, Code of Virginia, the Clerk and Deputy Clerks shall furnish a corporate surety bond conditioned upon the faithful performance and discharge of these assigned duties, in the amount of not less than $10,000, with the premium paid out of funds made available to the School Board.
Agents and Deputy Agents are authorized to sign contracts and are delegated authority to examine and approve claims.
The Recommended Action is to approve Dr. Mervin Daugherty as Agent and Dr. Joseph Tylus as Deputy Agent.
The Board must certify that they will enter into a corporate surety bond of $100,000 each from an approved national surety to bond the Agent and Deputy Agent.
In accordance with Paragraph B, Section 22.1-22 of the Code of Virginia, the Agent and Deputy Agent shall furnish a corporate surety bond conditioned upon the faithful performance and discharge of these assigned duties in an amount fixed by the School Board, with the premium paid out of funds made available to the School Board.
Situations may occur when the Superintendent is out of the office at a time when his signature is needed. On such occasions, persons other than the Superintendent may be authorized by the School Board to sign documents.
The State Department of Education must be notified of such Board action and the authorized signature must be on file in this department.
The recommendation is to authorize the following individuals to sign in absence of the Superintendent:
Dr. Joseph Tylus - Deputy Superintendent
Dr. Sharon Pope - Chief Academic Officer
Dr. Lisa High - Chief of Schools
Josh Davis - Chief Operations Officer
Bob Meister - Chief Financial Officer
Dr. Kimberly Hough - Chief Human Resources Officer
Dr. John Murray - Executive Director of Constituent Services
The Recommended Action is to approve the following individuals as the Superintendent's Designees to attend meetings in the Superintendent's absence:
Dr. Joseph Tylus - Deputy Superintendent
Dr. Sharon Pope - Chief Academic Officer
Dr. Lisa High - Chief of Schools
Josh Davis - Chief Operations Officer
Bob Meister - Chief Financial Officer
Dr. Kimberly Hough - Chief Human Resources Officer
Dr. John Murray - Executive Director of Constituent Services
The Recommended Action is to approve the 2023 School Board meeting calendar attached herein as "DRAFT - 2023 School Board Meeting Calendar."
The School Board encourages public participation at regular meetings. The order of business of any regular meeting shall include opportunities for the public to address the School Board as provided in School Board Policy 1110. Please refer to the policy for specific procedures for Public Hearings and the Public Comment portions of the agenda.
Following is the procedure by which the public may speak before the School Board:
Persons who have requested to offer comment on subjects germane to the services or policies of Chesterfield County Public Schools not a subject for a scheduled public hearing will be heard during the specified public comment period of the meeting. Public comment will be conducted under the agenda topic "Public Comment" at each regular School Board meeting at such time as the School Board determines in its meeting agenda development. Persons wishing to speak are asked to notify the Clerk by 2:00 p.m. on the day of the meeting and to provide the specific subject of the schools-related comments to be offered. Individuals shall limit their comments to four minutes. Individuals may not yield their time to other speakers. The Chair may further limit the time allotted to speakers and the number of speakers in order to ensure the orderly conduct of the meeting and the conclusion of the meeting at a reasonable time. When limiting the number of speakers, the Chair shall give priority to those who did not speak during the public comment period of the immediately previous meeting.
Citizens are encouraged to submit their written comments via the online form found at https://tinyurl.com/CCPS0110Comments. Comments submitted via the online form will be distributed to the Board prior to the start of the meeting and included as an addendum to the meeting minutes. Citizens wishing to address the Board in person during this comment period are asked to contact the Clerk’s office no later than 2:00 p.m. on January 10th or via this form (In-Person Public Sign Up Form). Citizens wishing to address the Board in person during the public comment period who require an accommodation due to a disability, please note this when contacting the Clerk’s Office as well. The online comment form will also close at this time.
The business meeting will be broadcast via live stream at http://chesterfieldschoolsva.swagit.com/live/ and via television on Comcast Channel 98 and Verizon Channel 28.
Documents will be posted prior to January 10th.
Debbie Bailey and Kathryn Haines' reports were uploaded on January 9th at 10:18 a.m.
Ann Coker and Dot Heffron's reports were uploaded on January 9th at 10:28 a.m.
Ryan Harter's was uploaded on January 10th at 2:53 p.m.