A. Meeting Opening - 6:30 p.m.
Subject
1. Call to Order
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
A. Meeting Opening - 6:30 p.m.
Type
Subject
2. Invocation
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
A. Meeting Opening - 6:30 p.m.
Type
Subject
3. Flag Salute
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
A. Meeting Opening - 6:30 p.m.
Type
B. Election of Chair
Subject
1. Election of Chair
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
B. Election of Chair
Type
C. Election of Vice Chair
Subject
1. Election of Vice Chair
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
C. Election of Vice Chair
Type
D. Consent Agenda
Subject
1. Agenda Adoption
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
D. Consent Agenda
Type
Subject
2. Approval of the Minutes
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
D. Consent Agenda
Type
Subject
3. Memo #001-21: FY2020 Grant Changes
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
D. Consent Agenda
Type
Subject
4. Memo #002-21: Transfer of Budget from Operations and Maintenance to Technology
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
D. Consent Agenda
Type
Subject
5. Memo #004-21: Recommended Personnel Actions
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
D. Consent Agenda
Type
Subject
6. Memo #008-21: Appointment of School Board Representatives to Committees and Regional Programs
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
D. Consent Agenda
Type
Subject
7. Memo #009-21: Appointment of Members to Advisory Committees
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
D. Consent Agenda
Type
Subject
8. Appointment of Clerk and Deputy Clerks
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
D. Consent Agenda
Type

The Recommended Action is to appoint Robert McDaniel as Clerk of the School Board, Elke Namola as Deputy Clerk, Dr. Mervin B. Daugherty as Deputy Clerk, and Denise Sandlin as Deputy Clerk.

Subject
9. Resolution to Bond Clerk and Deputy Clerks
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
D. Consent Agenda
Type

The Recommended Action calls for the Board to certify that they will enter into a corporate surety bond of $100,000 each from an approved national surety to bond the Clerk and Deputy Clerks.

  

In accordance with Paragraph C., Section 22.1-76, Code of Virginia, the Clerk and Deputy Clerks shall furnish a corporate surety bond conditioned upon the faithful performance and discharge of these assigned duties, in the amount of not less than $10,000, with the premium paid out of funds made available to the School Board.

Subject
10. Appointment of Agent and Deputy Agent
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
D. Consent Agenda
Type

Agents and Deputy Agents are authorized to sign contracts and are delegated authority to examine and approve claims.

  

The Recommended Action is to approve Dr. Mervin Daugherty as Agent and Dr. Thomas Taylor as Deputy Agent. 

Subject
11. Resolution to Bond Agent and Deputy Agent
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
D. Consent Agenda
Type

The Board must certify that they will enter into a corporate surety bond of $100,000 each from an approved national surety to bond the Agent and Deputy Agent.

  

In accordance with Paragraph B, Section 22.1-22 of the Code of Virginia, the Agent and Deputy Agent shall furnish a corporate surety bond conditioned upon the faithful performance and discharge of these assigned duties in an amount fixed by the School Board, with the premium paid out of funds made available to the School Board.

Subject
12. Authorization of Signatures in Absence of Superintendent
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
D. Consent Agenda
Type

Situations may occur when the Superintendent is out of the office at a time when his signature is needed. On such occasions, persons other than the Superintendent may be authorized by the School Board to sign documents.

 

The State Department of Education must be notified of such Board action and the authorized signature must be on file in this department.

 

The recommendation is to authorize the following individuals to sign in absence of the Superintendent:

 

Dr. Thomas Taylor - Deputy Superintendent

Dr. Sharon Pope - Chief Academic Officer

Dr. Lisa High - Chief of Schools

Josh Davis - Chief Operations Officer

Bob Meister - Chief Financial Officer

Dr. Kimberly Hough - Executive Director of Human Resources & Employee Services

Dr. Joseph Tylus - Executive Director of Constituent Services & School Leadership

Subject
13. School Board Approval of the Superintendent’s Designees to Attend Meetings in the Superintendent’s Absence
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
D. Consent Agenda
Type

The Recommended Action is to approve the following individuals as the Superintendent's Designees to attend meetings in the Superintendent's absence:

  

Dr. Thomas Taylor - Deputy Superintendent

Dr. Sharon Pope - Chief Academic Officer

Dr. Lisa High - Chief of Schools

Josh Davis - Chief Operations Officer

Bob Meister - Chief Financial Officer

Dr. Kimberly Hough - Executive Director of Human Resources & Employee Services

Dr. Joseph Tylus - Executive Director of Constituent Services & School Leadership

Subject
14. Setting of Meeting Dates, Times, and Places
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
D. Consent Agenda
Type

The Recommended Action is to approve the 2021 School Board meeting calendar attached herein as "ATTACHMENT A - 2021 School Board Meeting Calendar."

  

The calendar at Attachment A was revised at 10:14 a.m. on Jan. 12, 2021.

Subject
15. Adoption of the School Board Code of Conduct and Governance Manual
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
D. Consent Agenda
Type

The recommended action is to adopt the School Board Code of Conduct and Governance Handbook, as attached herein.

E. Awards and Recognitions
Subject
1. Memo #006-21: Recognition of Outstanding Driver Performance
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
E. Awards and Recognitions
Type
F. Public Comment on Agenda Items
Subject
1. Public Comment on Agenda Items
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
F. Public Comment on Agenda Items
Type

Measures are being put in place to accommodate public input while practicing social distancing, as recommended by health officials.

  

Due to the COVID-19 occupancy limits of the Public Meeting Room and in keeping with safety protocols established by the Board of Supervisors and the Planning Commission and recommended by the Sheriff’s Department, seating will be extremely limited; however, citizens requesting to speak before the Board will be given the opportunity to comment in person at the appropriate time. Those citizens wishing to participate in person will be required to wear a face covering and pass a simple health screening before entering the building.

  

Citizens are encouraged to submit their comments via the online form found at https://tinyurl.com/CCPS0112Comment. Comments submitted via the online form will be distributed to the Board prior to the start of the meeting and made publicly available as an addendum to the meeting minutes. Citizens wishing to address the Board in person must contact the Clerk’s office no later than 2 p.m. on Jan. 12. The online comment form will also close at this time. Each citizen may submit only one comment for this meeting.

G. Superintendent's Report
Subject
1. FY2020 Financial Review
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
G. Superintendent's Report
Type

The materials for this agenda item were uploaded at 10:29 a.m. on Jan. 12, 2021.

H. Action Items
Subject
1. Memo #003-21: Second Review of New Policies
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
H. Action Items
Type
Subject
2. Memo #005-21: Elementary Center-Based Gifted Program Site Expansion
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
H. Action Items
Type
Subject
3. Memo #007-21: Project Restart Update
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
H. Action Items
Type

The materials for this agenda item were uploaded at 10:28 a.m. on Jan. 12, 2021.

Subject
4. Resolution Requesting that Virginia Governor Ralph S. Northam Prioritize Chesterfield County Public Schools Teachers and Staff for Receipt of the COVID-19 Vaccine
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
H. Action Items
Type

This item was added at 10:20 a.m. on Jan. 12, 2021.

Subject
5. Memo #010-21: Naming of New Elementary School in 360 West Corridor
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
H. Action Items
Type
Subject
6. Memo #011-21: Naming of New School for Early Childhood Learning
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
H. Action Items
Type

This memo was updated at 10:31 a.m. on Jan. 12, 2021.

I. Items for Board Review
Subject
1. Magisterial District Improvement Funds - FY2021
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
I. Items for Board Review
Type
Subject
2. FY2021 - November - Expenditures vs. Appropriations
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
I. Items for Board Review
Type
Subject
3. Board Committee Reports
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
I. Items for Board Review
Type
Subject
4. PreK Update: November 2020
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
I. Items for Board Review
Type
Subject
5. Draft FY2022 Budget Calendar - Update
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
I. Items for Board Review
Type

This item was revised at 10:16 a.m. on Jan. 12, 2021.

J. Public Comment on Non-Agenda Items
Subject
1. Public Comment on Non-Agenda Items
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
J. Public Comment on Non-Agenda Items
Type

Measures are being put in place to accommodate public input while practicing social distancing, as recommended by health officials.

  

Due to the COVID-19 occupancy limits of the Public Meeting Room and in keeping with safety protocols established by the Board of Supervisors and the Planning Commission and recommended by the Sheriff’s Department, seating will be extremely limited; however, citizens requesting to speak before the Board will be given the opportunity to comment in person at the appropriate time. Those citizens wishing to participate in person will be required to wear a face covering and pass a simple health screening before entering the building.

  

Citizens are encouraged to submit their comments via the online form found at https://tinyurl.com/CCPS0112Comment. Comments submitted via the online form will be distributed to the Board prior to the start of the meeting and made publicly available as an addendum to the meeting minutes. Citizens wishing to address the Board in person must contact the Clerk’s office no later than 2 p.m. on Jan. 12. The online comment form will also close at this time. Each citizen may submit only one comment for this meeting.

K. Superintendent's Remarks
Subject
1. Superintendent's Remarks
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
K. Superintendent's Remarks
Type
L. Announcements, Communications, and School Board Comments
Subject
1. Announcements, Communications, and School Board Comments
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
L. Announcements, Communications, and School Board Comments
Type
M. Adjournment
Subject
1. Adjournment
Meeting
Jan 12, 2021 - Business Meeting - 6:30 p.m.
Category
M. Adjournment
Type