A. Closed Session - 6 p.m.
Subject
1. Closed Session
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
A. Closed Session - 6 p.m.
Type

On being called to order, the School Board will adjourn immediately into closed session in accordance with Section 2.2-3711.A of the Code of Virginia, the Virginia Freedom of Information Act, and specifically under subsection:

 

(1) the evaluation of the performance of specific employees.

B. Meeting Opening - 6:30 p.m.
Subject
1. Call to Order
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
B. Meeting Opening - 6:30 p.m.
Type
Subject
2. Invocation
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
B. Meeting Opening - 6:30 p.m.
Type
Subject
3. Flag Salute
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
B. Meeting Opening - 6:30 p.m.
Type
C. Consent Agenda
Subject
1. Agenda Adoption
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
2. Approval of the Minutes
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
3. Memo #061-20: Approval of Federal Entitlement Programs
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
4. Memo #062-20: Recommended Personnel Actions
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type

This memo was revised at 1:48 p.m. on June 8, 2020 to reflect one additional new hire.

Subject
5. Memo #064-20: Approval of Adjustments to Student Fee Schedule for 2020-21 School Year
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
6. Memo #065-20: Imagine Tomorrow Strategic Plan - Language Updates
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
7. Memo #066-20: Local Plan for the Education of the Gifted
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
8. Memo #070-20: Food and Nutrition Services 2020-21 Lunch Prices
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type

ATTACHMENT A - 2020-21 Paid Lunch Equity Tool

Subject
9. Memo #071-20: IFB: ADMN20000490 Water Source System Replacements
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
10. Memo #072-20: Appointment of Members to School Board Advisory Committees
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
11. Memo #073-20: Deed of Gift for Evergreen Elementary School, 16’ x 40’ Paved Patio
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
12. Memo #074-20: Approval of FY2021 Internal Audit Plan
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
13. Memo #075-20: Technology Disaster Recovery Plan
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
14. Memo #076-20: Elementary Redistricting in the Matoaca and Dale Magisterial Districts
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
15. Memo #077-20: FY2020 - Acceptance of New Grants
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type

This Memo was added to the agenda at 9:12 a.m. on June 9, 2020.

D. Public Comment on Agenda Items
Subject
1. Public Comment on Agenda Items
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
D. Public Comment on Agenda Items
Type

Citizens wishing to comment on Agenda and Non-Agenda Items must submit their comments using the online form found here: https://tinyurl.com/0609Comment. Citizens may submit their online comments in advance of the School Board meeting until 2 p.m. on June 9, and all electronic comments will be distributed to School Board members prior to the beginning of the meeting.

  

A general synopsis of the comments submitted via the online form will be recorded in the minutes of the meeting.

E. Superintendent's Report
Subject
1. COVID-19 and Start of School Update
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
E. Superintendent's Report
Type

The materials for this agenda item were posted at 8:42 a.m. on June 9, 2020.

F. Action Items
Subject
1. Resolution Condemning Racism and Affirming the Division's Commitment to an Inclusive School Environment for All
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
F. Action Items
Type

This agenda item was added at 10:44 a.m. on June 9, 2020.

Subject
2. Memo #063-20: Proposed Adoption of Revisions to Current Policies and Regulations, and Suspension of Rules
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
F. Action Items
Type

Attachment T to this memo was updated at 11:37 a.m. on June 9, 2020. A revision made in the residency section has been removed.

Subject
3. Memo #067-20: Second Review and Adoption of Proposed Revisions to Current Policies and Regulations
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
F. Action Items
Type
Subject
4. Memo #068-20: Temporary Suspension of Year-Round School Calendar for 2020-21
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
F. Action Items
Type
Subject
5. Memo #069-20: Adoption of the 2021-22 Traditional and Year-Round School Calendars
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
F. Action Items
Type
G. Items for Board Review
Subject
1. Magisterial District Improvement Funds - FY2020
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
G. Items for Board Review
Type
Subject
2. FY2020 - April - Expenditures vs. Appropriations
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
G. Items for Board Review
Type
Subject
3. Board Committee Reports
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
G. Items for Board Review
Type
Subject
4. PreK Update: April 2020
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
G. Items for Board Review
Type
Subject
5. Projected Financial Summary of Participants Entering the Supplemental Retirement Program (SRP)
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
G. Items for Board Review
Type
Subject
6. FY2020 - Quarterly Budget Review - Year-End
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
G. Items for Board Review
Type

The materials for this agenda item were posted at 1:34 p.m. on June 8, 2020.

  

This memo was revised at 8:44 a.m. on June 9, 2020. Information was added to Schedule B.

Subject
7. Notification of Temporary Suspension of School Division Policies, Regulations or Provisions Within Policies
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
G. Items for Board Review
Type

Attachment A was updated at 11:44 a.m. on June 9, 2020. The rationale for the temporary hold / adjustment to Policy 3131 was revised, and language was added to emphasize the temporary nature of the policy suspensions.

H. Public Comment on Non-Agenda Items
Subject
1. Public Comment on Non-Agenda Items
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
H. Public Comment on Non-Agenda Items
Type

Citizens wishing to comment on Agenda and Non-Agenda Items must submit their comments using the online form found here: https://tinyurl.com/0609Comment. Citizens may submit their online comments in advance of the School Board meeting until 2 p.m. on June 9, and all electronic comments will be distributed to School Board members prior to the beginning of the meeting.

  

A general synopsis of the comments submitted via the online form will be recorded in the minutes of the meeting.

I. Superintendent's Remarks
Subject
1. Superintendent's Remarks
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
I. Superintendent's Remarks
Type
J. Announcements, Communications, and School Board Comments
Subject
1. Announcements, Communications, and School Board Comments
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
J. Announcements, Communications, and School Board Comments
Type
K. Adjournment
Subject
1. Adjournment
Meeting
Jun 9, 2020 - Business Meeting - 6 p.m.
Category
K. Adjournment
Type