A. Closed Session - 6 p.m.
Subject
1. Closed Session
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
A. Closed Session - 6 p.m.
Type

On being called to order, the School Board will adjourn immediately into closed session in accordance with Section 2.2-3711.A of the Code of Virginia, the Virginia Freedom of Information Act, and specifically under subsections:

  

(8) consultation with legal counsel regarding specific legal matters; and,

 

(19) briefings by staff members regarding cybersecurity.

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B. Meeting Opening - 6:30 p.m.
Subject
1. Call to Order
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
B. Meeting Opening - 6:30 p.m.
Type
File Attachments
Subject
2. Invocation
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
B. Meeting Opening - 6:30 p.m.
Type
File Attachments
Subject
3. Flag Salute
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
B. Meeting Opening - 6:30 p.m.
Type
File Attachments
C. Consent Agenda
Subject
1. Agenda Adoption
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
File Attachments
AGENDA - 2020.05.12 Business Meeting.pdf (137 KB)
Subject
2. Approval of the Minutes
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
File Attachments
DRAFT MINUTES - 2020.04.14 Business Meeting.pdf (140 KB)
DRAFT MINUTES - 2020.05.05 Budget Work Session.pdf (115 KB)
Subject
3. Memo #052-20: FY2020 - Acceptance of New Grants
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
File Attachments
MEMO #052-20 FY2020 - Acceptance of New Grants.pdf (50 KB)
Subject
4. Memo #053-20: Recommended Personnel Actions
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
File Attachments
MEMO #053-20 - Recommended Personnel Actions.pdf (176 KB)
Subject
5. Memo #056-20: Title I, Part C - Education of Migratory Children 2020-2021 Participating Regional Program Member Certification
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
File Attachments
MEMO #056-20 Title I, Part C - Education of Migratory Children 2020-2021 Participating Regional Program Member Certification.pdf (73 KB)
ATTACHMENT A - Cover Letter.pdf (239 KB)
ATTACHMENT B - 2020-2021 Participating Regional Program Member Certification.pdf (133 KB)
Subject
6. Memo #057-20: Approval of Head Start COLA and Quality Improvement Funds Applications
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
File Attachments
MEMO #057-20 Approval of Head Start COLA and Quality Improvement Funds Applications.pdf (72 KB)
ATTACHMENT A - 2020-2021 COLA (Cost of Living Adjustment) Funding Application.pdf (100 KB)
ATTACHMENT B - 2020-2021 Quality Improvement (QI) Grant Supplemental Application .pdf (94 KB)
ATTACHMENT C - 2020-2021 COLA and QI Board Approval Form.pdf (58 KB)
ATTACHMENT D - SF424B - Certifications and Assurances.pdf (1,535 KB)
Subject
7. Memo #058-20: Appointment and Reappointment of Members to School Board Advisory Committees
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
File Attachments
MEMO #058-20 Appointment and Reappointment of Members to School Board Advisory Committees.pdf (57 KB)
Subject
8. Memo #059-20: Rescission of Previous Board Action
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
File Attachments
MEMO #059-20 Rescission of Previous Board Action.pdf (61 KB)
D. Public Comment on Agenda Items
Subject
1. Public Comment on Agenda Items
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
D. Public Comment on Agenda Items
Type

Citizens wishing to comment on Agenda and Non-Agenda Items must submit their comments using the online form found here: https://tinyurl.com/0512Comment. Citizens may submit their online comments in advance of the School Board meeting until 2 p.m. on May 12, and all electronic comments will be distributed to School Board members prior to the beginning of the meeting.

  

A general synopsis of the comments submitted via the online form will be recorded in the minutes of the meeting.

File Attachments
E. Superintendent's Report
Subject
1. 2020 Legislative Program Update
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
E. Superintendent's Report
Type
File Attachments
PRESENTATION - 2020 Legislative Program Update.pdf (1,127 KB)
F. Action Items
Subject
1. Memo #055-20: Second Review and Adoption of Proposed Revisions to Current Policies and Regulations
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
F. Action Items
Type
File Attachments
MEMO #055-20 Second Review and Adoption of Proposed Revisions to Current Policies and Regulations.pdf (79 KB)
ATTACHMENT A - 1141 REVISED.pdf (71 KB)
Subject
2. Memo #060-20: Approval of the School Board’s Amended FY2021 Financial Plan
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
F. Action Items
Type
File Attachments
MEMO #060-20 Approval of the School Board’s Amended FY2021 Financial Plan.pdf (76 KB)
ATTACHMENT A - CCPS Memorandum #026-20.pdf (129 KB)
ATTACHMENT B - Superintendent’s Proposed Amended Financial Plan Including the Financial Plan Total for the Appomattox Regional Governor’s School.pdf (98 KB)
ATTACHMENT B.1 - Superintendent's Proposed Amended FY2021 Budget by Category.pdf (84 KB)
ATTACHMENT B.2 - Superintendent's Proposed Amended FY2021 Grants and Federal Food Services Funds Budget.pdf (107 KB)
ATTACHMENT B.3 - Superintendent's Proposed Amended FY2021 Total Operating Budget with Grants, ARGS.pdf (78 KB)
ATTACHMENT C - School Board Priorities for Fund Balance Carry Forward.pdf (68 KB)
Subject
3. Memo #061-20: Approval of the School Board’s Amended FY2021-25 Capital Improvements Plan
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
F. Action Items
Type
File Attachments
MEMO #061-20 Approval of the School Board’s Amended FY2021-25 Capital Improvements Plan.pdf (77 KB)
ATTACHMENT A - CCPS Memorandum #027-20.pdf (126 KB)
ATTACHMENT B - Superintendent’s Proposed Amended FY2021-25 Capital Improvements Plan.pdf (80 KB)
G. Discussion Agenda
Subject
1. Memo #054-20: First Review of Proposed Revisions to Current Policies and Regulations
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
G. Discussion Agenda
Type
File Attachments
MEMO #054-20 First Review of Proposed Revisions to Current Policies and Regulations.pdf (85 KB)
ATTACHMENT A - 1030 REVISED.pdf (11 KB)
ATTACHMENT B - 1031 REVISED.pdf (8 KB)
ATTACHMENT C - 1060 REVISED.pdf (10 KB)
ATTACHMENT D - 1093 REVISED.pdf (9 KB)
ATTACHMENT E - 1100 REVISED.pdf (10 KB)
ATTACHMENT F - 3140 REVISED.pdf (96 KB)
ATTACHMENT G - 3173 REVISED.pdf (75 KB)
ATTACHMENT H - 4021 REVISED.pdf (129 KB)
ATTACHMENT I - 4041 REVISED.pdf (60 KB)
ATTACHMENT J - 5380 REVISED.pdf (10 KB)
ATTACHMENT K - 5380-R REVISED.pdf (86 KB)
ATTACHMENT L - 5380-F REVISED.pdf (11 KB)
ATTACHMENT M - 7110 REVISED.pdf (65 KB)
ATTACHMENT N - 7170 REVISED.pdf (135 KB)
H. Items for Board Review
Subject
1. Magisterial District Improvement Funds - FY2020
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
H. Items for Board Review
Type
File Attachments
Magisterial District Improvement Funds - FY2020.pdf (66 KB)
Subject
2. FY2020 - March - Expenditures vs. Appropriations
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
H. Items for Board Review
Type
File Attachments
FY2020 - March - Expenditures vs. Appropriations.pdf (817 KB)
Subject
3. Board Committee Reports
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
H. Items for Board Review
Type
File Attachments
2020.05.12 Board Committee Reports - Ann Coker.pdf (62 KB)
2020.05.12 Board Committee Reports - Dot Heffron.pdf (66 KB)
Subject
4. PreK Update: March 2020
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
H. Items for Board Review
Type
File Attachments
PreK Update - March 2020.pdf (974 KB)
Subject
5. FY2020 - Quarterly Budget Review - Third Quarter
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
H. Items for Board Review
Type
File Attachments
FY2020 - Quarterly Budget Review - Third Quarter.pdf (3,476 KB)
Subject
6. Response to VA Board of Education Emergency Guidelines Regarding Locally-Awarded Verified Credits
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
H. Items for Board Review
Type
File Attachments
MEMO - Response to VA Board of Education Emergency Guidelines Regarding Locally-Awarded Verified Credits.pdf (10 KB)
ATTACHMENT A - Virginia Board of Education Emergency Guidelines Locally-Awarded Verified Credits.pdf (111 KB)
ATTACHMENT B - Policy 3172 LOCAL AWARD OF VERIFIED CREDITS.pdf (46 KB)
I. Public Comment on Non-Agenda Items
Subject
1. Public Comment on Non-Agenda Items
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
I. Public Comment on Non-Agenda Items
Type

Citizens wishing to comment on Agenda and Non-Agenda Items must submit their comments using the online form found here: https://tinyurl.com/0512Comment. Citizens may submit their online comments in advance of the School Board meeting until 2 p.m. on May 12, and all electronic comments will be distributed to School Board members prior to the beginning of the meeting.

  

A general synopsis of the comments submitted via the online form will be recorded in the minutes of the meeting.

File Attachments
J. Superintendent's Remarks
Subject
1. Superintendent's Remarks
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
J. Superintendent's Remarks
Type
File Attachments
K. Announcements, Communications, and School Board Comments
Subject
1. Announcements, Communications, and School Board Comments
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
K. Announcements, Communications, and School Board Comments
Type
File Attachments
L. Adjournment
Subject
1. Adjournment
Meeting
May 12, 2020 - Business Meeting - 6 p.m.
Category
L. Adjournment
Type
File Attachments