A. Closed Session - 6 p.m.
Subject
1. Closed Session
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
A. Closed Session - 6 p.m.
Type

On being called to order, the School Board will adjourn immediately into closed session in accordance with Section 2.2-3711.A of the Code of Virginia, the Virginia Freedom of Information Act, and specifically under subsection:

 

(1) the discussion of personnel matters.

B. Meeting Opening - 6:30 p.m.
Subject
1. Call to Order
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
B. Meeting Opening - 6:30 p.m.
Type
Subject
2. Invocation
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
B. Meeting Opening - 6:30 p.m.
Type
Subject
3. Flag Salute
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
B. Meeting Opening - 6:30 p.m.
Type
C. Consent Agenda
Subject
1. Agenda Adoption
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
2. Approval of the Minutes
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
3. Memo #007-19: FY2019 - Acceptance of New Grants
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
4. Memo #014-19: Recommended Personnel Actions
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
5. Memo #016-19: Local Special Education Annual Plan 2019-20
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
6. Memo #019-19: Manchester Middle School - Proposed Change Order #01
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
7. Memo #023-19: Approval of Head Start Refunding Application
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type
Subject
8. Appointment of Deputy Agent
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type

Agent and Deputy Agents are authorized to sign contracts and are delegated authority to examine and approve claims.

  

The Recommended Action is to approve Dr. Thomas Taylor as Deputy Agent. 

Subject
9. Resolution to Bond Deputy Agent
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type

The Board must certify that they will enter into a corporate surety bond of $100,000 each from an approved national surety to bond the Deputy Agent.

 

In accordance with Paragraph B, Section 22.1-22, Code of Virginia, the Deputy Agent shall furnish a corporate surety bond conditioned upon the faithful performance and discharge of these assigned duties in an amount fixed by the School Board, with the premium paid out of funds made available to the School Board.

Subject
10. Appointment of a School Board Representative to the Gifted Education Advisory Committee
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
C. Consent Agenda
Type

The Recommended Action is to appoint Dr. Javaid Siddiqi as the School Board representative to the Gifted Education Advisory Committee.

D. Public Hearing - Superintendent's FY2020 Proposed Financial Plan
Subject
1. Public Hearing - Superintendent's FY2020 Proposed Financial Plan
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
D. Public Hearing - Superintendent's FY2020 Proposed Financial Plan
Type

Persons wishing to speak at scheduled public hearings are asked to notify the School Board Clerk’s Office by 2:00 p.m. on the day of the meeting.  Additionally, those persons who have not notified the Clerk’s Office may sign up to speak immediately prior to the beginning of the meeting at which the public hearing is scheduled.

  

Individuals shall limit their comments to three minutes. Individuals may not yield their time to other speakers. The Chairman may further limit the time allotted to speakers in order to ensure the orderly conduct of the meeting and the conclusion of the meeting at a reasonable time.

  

Upon recognition by the chairman, the speaker shall address himself to the chairman and if, at the conclusion of his remarks, any member of the School Board desires further information, the member will address the speaker only with the permission of the chairman.

  

Speakers shall limit their comments by addressing only that which is the subject of the public hearing.

E. Public Hearing - Proposed Capital Improvement Plan
Subject
1. Public Hearing - Proposed Capital Improvement Plan
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
E. Public Hearing - Proposed Capital Improvement Plan
Type

Persons wishing to speak at scheduled public hearings are asked to notify the School Board Clerk’s Office by 2:00 p.m. on the day of the meeting.  Additionally, those persons who have not notified the Clerk’s Office may sign up to speak immediately prior to the beginning of the meeting at which the public hearing is scheduled.

  

Individuals shall limit their comments to three minutes. Individuals may not yield their time to other speakers. The Chairman may further limit the time allotted to speakers in order to ensure the orderly conduct of the meeting and the conclusion of the meeting at a reasonable time.

  

Upon recognition by the chairman, the speaker shall address himself to the chairman and if, at the conclusion of his remarks, any member of the School Board desires further information, the member will address the speaker only with the permission of the chairman.

  

Speakers shall limit their comments by addressing only that which is the subject of the public hearing.

F. Awards and Recognitions
Subject
1. Memo #011-19: Recognition of Staff Success
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
F. Awards and Recognitions
Type
Subject
2. Memo #012-19: Recognition of School Board Appreciation Month and School Board Clerk Appreciation Week
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
F. Awards and Recognitions
Type
Subject
3. Memo #013-19: Recognition of Outstanding Driver Performance
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
F. Awards and Recognitions
Type
G. Public Comment on Agenda Items
Subject
1. Public Comment on Agenda Items
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
G. Public Comment on Agenda Items
Type

The School Board encourages public participation at regular meetings. The order of business of any regular meeting shall include opportunities for the public to address the School Board as provided in School Board Policy 1110. Please refer to the policy for specific procedures for Public Hearings and the Public Comment portions of the agenda.

 

Following is the procedure by which the public may speak before the School Board:

 

Persons who have requested to offer comment on subjects germane to the services or policies of Chesterfield County Public Schools not a subject for a scheduled public hearing will be heard during the specified public comment period of the meeting.  Public comment will be conducted under the agenda topics "Public Comment on Agenda Items" and "Public Comment on Non-Agenda Items" at each regular School Board meeting at such time as the School Board determines in its meeting agenda development.  Persons wishing to speak are asked to notify the Clerk by 2:00 p.m. on the day of the meeting and to provide the specific subject of the schools-related comments to be offered. Individuals shall limit their comments to three minutes.  Individuals may not yield their time to other speakers. The Chairman may further limit the time allotted to speakers and the number of speakers in order to ensure the orderly conduct of the meeting and the conclusion of the meeting at a reasonable time. When limiting the number of speakers, the Chairman shall give priority to those who did not speak during the public comment period of the immediately previous meeting.

H. Board Committee Reports
Subject
1. Board Committee Reports
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
H. Board Committee Reports
Type
I. Action Items
Subject
1. Memo #002-19: Request for FY2019 Re-appropriation/Transfer to CIP Fund Appropriation
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
I. Action Items
Type
Subject
2. Memo #008-19: Middle School CBG Expansion
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
I. Action Items
Type
Subject
3. Memo #015-19: FY2019 Grant Changes
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
I. Action Items
Type
Subject
4. Memo #017-19: Summit Learning
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
I. Action Items
Type
Subject
5. Memo #018-19: Harrowgate Elementary School Construction Contract Award
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
I. Action Items
Type
Subject
6. Memo #020-19: Adoption of the 2019-20 School Calendar
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
I. Action Items
Type
Subject
7. Memo #021-19: Elementary School Redistricting for Old Hundred Elementary and Nearby Schools
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
I. Action Items
Type

Attachment C was updated at 12:29 p.m. on Feb. 8, 2019 to correct the proposed enrollment numbers for Robious, Greenfield, and Watkins elementary schools.

Subject
8. Memo #022-19: Year-Round Schools at Falling Creek Elementary
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
I. Action Items
Type
Subject
9. Memo #024-19: Selected Door Hardware Replacement Phase 2 - Construction Contract Award
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
I. Action Items
Type
J. Items for Board Review
Subject
1. FY2019 - December - Expenditures vs. Appropriations
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
J. Items for Board Review
Type
Subject
2. FY2019 - Quarterly Budget Review - Mid-Year
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
J. Items for Board Review
Type
Subject
3. Magisterial District Improvement Funds - FY2019
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
J. Items for Board Review
Type
Subject
4. Pre-K Update: December 2018
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
J. Items for Board Review
Type
Subject
5. Draft 2019-2020 Year-Round School Calendar
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
J. Items for Board Review
Type
Subject
6. Administrative Reassignments
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
J. Items for Board Review
Type
K. Public Comment on Non-Agenda Items
Subject
1. Public Comment on Non-Agenda Items
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
K. Public Comment on Non-Agenda Items
Type

The School Board encourages public participation at regular meetings. The order of business of any regular meeting shall include opportunities for the public to address the School Board as provided in School Board Policy 1110. Please refer to the policy for specific procedures for Public Hearings and the Public Comment portions of the agenda.

 

Following is the procedure by which the public may speak before the School Board:

 

Persons who have requested to offer comment on subjects germane to the services or policies of Chesterfield County Public Schools not a subject for a scheduled public hearing will be heard during the specified public comment period of the meeting.  Public comment will be conducted under the agenda topics "Public Comment on Agenda Items" and "Public Comment on Non-Agenda Items" at each regular School Board meeting at such time as the School Board determines in its meeting agenda development.  Persons wishing to speak are asked to notify the Clerk by 2:00 p.m. on the day of the meeting and to provide the specific subject of the schools-related comments to be offered. Individuals shall limit their comments to three minutes.  Individuals may not yield their time to other speakers. The Chairman may further limit the time allotted to speakers and the number of speakers in order to ensure the orderly conduct of the meeting and the conclusion of the meeting at a reasonable time. When limiting the number of speakers, the Chairman shall give priority to those who did not speak during the public comment period of the immediately previous meeting.

L. Superintendent's Remarks
Subject
1. Superintendent's Remarks
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
L. Superintendent's Remarks
Type
M. Announcements, Communications, and School Board Comments
Subject
1. Announcements, Communications, and School Board Comments
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
M. Announcements, Communications, and School Board Comments
Type
N. Adjournment
Subject
1. Adjournment
Meeting
Feb 12, 2019 - Business Meeting - 6 p.m.
Category
N. Adjournment
Type