A. Closed Session - 6 p.m.
Subject
1. Closed Session
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
A. Closed Session - 6 p.m.
Type

The items to be discussed in Closed Session were updated at 1:31 p.m. on Jan. 8, 2019.​​​​​​

 

On being called to order, the School Board will adjourn immediately into closed session in accordance with Section 2.2-3711.A of the Code of Virginia, the Virginia Freedom of Information Act, and specifically under subsections:

 

(1) the discussion and consideration of personnel matters;

 

(2) the discussion and consideration of matters that would involve the disclosure of student records; and,

 

(7) consultation with legal counsel and briefings by staff members pertaining to actual or probable litigation.

B. Meeting Opening - 6:30 p.m.
Subject
1. Call to Order
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
B. Meeting Opening - 6:30 p.m.
Type
Subject
2. Invocation
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
B. Meeting Opening - 6:30 p.m.
Type
Subject
3. Flag Salute
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
B. Meeting Opening - 6:30 p.m.
Type
C. Election of Chair
Subject
1. Election of Chair
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
C. Election of Chair
Type
D. Election of Vice Chair
Subject
1. Election of Vice Chair
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
D. Election of Vice Chair
Type
E. Consent Agenda
Subject
1. Agenda Adoption
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type
Subject
2. Approval of the Minutes
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type
Subject
3. Memo #138-18: Transfers of Former Beulah Elementary School, Enon Annex and Ettrick Annex
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type
Subject
4. Memo #001-19: FY2019 - Acceptance of New Grants
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type
Subject
5. Memo #004-19: Recommended Personnel Actions
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type
Subject
6. Appointment of Clerk and Deputy Clerks
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

The Recommended Action is to appoint Robert McDaniel as Clerk of the School Board, Elke Gibbs as Deputy Clerk, Dr. Mervin B. Daugherty as Deputy Clerk, and Susan Newton as Deputy Clerk.

Subject
7. Resolution to Bond Clerk and Deputy Clerks
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

The Recommended Action calls for the Board to certify that they will enter into a corporate surety bond of $100,000 each from an approved national surety to bond the Clerk and Deputy Clerks.

 

In accordance with Paragraph C., Section 22.1-76, Code of Virginia, the Clerk and Deputy Clerks shall furnish a corporate surety bond conditioned upon the faithful performance and discharge of these assigned duties, in the amount of not less than $10,000, with the premium paid out of funds made available to the School Board.

Subject
8. Appointment of Agent
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

Agent and Deputy Agents are authorized to sign contracts and are delegated authority to examine and approve claims.

  

The Recommended Action is to approve Christina Berta as Agent. 

Subject
9. Resolution to Bond Agent
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

The Board must certify that they will enter into a corporate surety bond of $100,000 each from an approved national surety to bond the Agent.

 

In accordance with Paragraph B, Section 22.1-22, Code of Virginia, the Agent shall furnish a corporate surety bond conditioned upon the faithful performance and discharge of these assigned duties in an amount fixed by the School Board, with the premium paid out of funds made available to the School Board.

 

Subject
10. Setting of Meeting Dates, Time, and Place
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

The Recommended Action is to approve the 2019 School Board meeting calendar attached herein as "ATTACHMENT A - 2019 School Board Meeting Calendar."

Subject
11. Authorization of Signatures in Absence of Superintendent
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

Situations may occur when the Superintendent is out of the office at a time when his signature is needed. On such occasions, persons other than the Superintendent may be authorized by the school board to sign documents.

 

The State Department of Education must be notified of such Board action and the authorized signature must be on file in this department.

 

The recommendation is to authorize the following individuals to sign in absence of the Superintendent:

 

Christina Berta - Chief Financial Officer

Francine Bouldin - Executive Director of Human Resources & Employee Services

Dr. John Gordon III - Chief of Schools

Nita Mensia-Joseph - Chief Operations Officer

Dr. Thomas Taylor - Chief Academic Officer

Dr. Joseph Tylus - Executive Director of Constituent Services & School Leadership

Subject
12. School Board Approval of the Superintendent’s Designees to Attend Meetings in the Superintendent’s Absence
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

The Recommended Action is to approve the following individuals as the Superintendent's Designees to attend meetings in the Superintendent's absence:

 

Christina Berta - Chief Financial Officer

Francine Bouldin - Executive Director of Human Resources & Employee Services

Dr. John Gordon III - Chief of Schools

Nita Mensia-Joseph - Chief Operations Officer

Dr. Thomas Taylor - Chief Academic Officer

Dr. Joseph Tylus - Executive Director of Constituent Services & School Leadership

Subject
13. Appointment of a Representative for the Governor’s School for Government and International Studies/Maggie Walker Foundation
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

The Recommended Action is to appoint Dr. Javaid Siddiqi as the School Board representative for the Governor’s School for Government and International Studies/Maggie Walker Foundation.

Subject
14. Appointment of a Representative for the Appomattox Regional Governor’s School for the Arts and Technology
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

The Recommended Action is to appoint Carrie Coyner as the School Board representative for the Appomattox Regional Governor’s School for the Arts and Technology.

Subject
15. Appointment of a Representative for the Metropolitan Education Research Consortium (MERC)
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

The Recommended Action is to appoint Dr. Javaid Siddiqi as the School Board representative for the Metropolitan Education Research Consortium (MERC).

Subject
16. Appointment of a Representative for the Chesterfield County Council of PTAs (CCCPTA)
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

NOTE: This agenda item was updated at 3:43 p.m. on Jan. 4, 2019.

 

The Recommended Action is to appoint Dianne Smith as the School Board representative for the Chesterfield County Council of PTAs (CCCPTA).

Subject
17. Appointment of a Representative for the Chamber Helping Achieve Meaningful Partnerships in Schools (CHAMPS) Committee
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

The Recommended Action is to appoint Dr. Javaid Siddiqi as the School Board representative for the Chamber Helping Achieve Meaningful Partnerships in Schools (CHAMPS) Committee.

Subject
18. Appointment of a Representative for the Chesterfield Education Foundation
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

The Recommended Action is to appoint Dianne Smith as the School Board representative for the Chesterfield Education Foundation.

Subject
19. Appointment of a Representative for Communities in Schools
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

The Recommended Action is to appoint John Erbach as the School Board representative for Communities in Schools.

Subject
20. Appointment of a Representative for CodeRVA
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

The Recommended Action is to appoint Dr. Javaid Siddiqi as the School Board representative for CodeRVA.

Subject
21. Appointment of a Representative for the Regional Special Education Advisory Council
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

The Recommended Action is to appoint Rob Thompson as the School Board representative for the Regional Special Education Advisory Council.

Subject
22. Appointment of Representatives for the Policy Review Committee
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

NOTE: This agenda item was updated at 3:43 p.m. on Jan. 4, 2019.

 

The Recommended Action is to appoint Carrie Coyner and John Erbach as the School Board representatives for the Policy Review Committee.

Subject
23. Appointment of Representatives for the School Board Audit and Finance Committee
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

The Recommended Action is to appoint Rob Thompson and John Erbach as the School Board representatives for the School Board Audit and Finance Committee.

Subject
24. Appointment of Representatives for the Board of Supervisors/School Board Liaison Committee
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

The Recommended Action is to appoint Dianne Smith and Dr. Javaid Siddiqi as the School Board representatives for the Board of Supervisors/School Board Liaison Committee.

Subject
25. Appointment of Representatives to Citizen Advisory Committees
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

The Recommended Action is to appoint the following Board Members as School Board representatives to the School Board Advisory Committees:

 

Career and Technical Education Advisory Board - John Erbach

Citizens Budget Advisory Committee - Dianne Smith

Gifted Education Advisory Committee - Carrie Coyner

School Health Advisory Board - Carrie Coyner

Special Education Advisory Committee - Rob Thompson

Subject
26. Adoption of the School Board Code of Conduct and Governance Handbook
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type
Subject
27. Resolution in Support of #Red4Ed
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
E. Consent Agenda
Type

This agenda item was added at 2:22 p.m. on January 4, 2019.

 

The attached resolution was revised at 2:04 p.m. on Jan. 7, 2019.

F. Awards and Recognitions
Subject
1. School Safety Task Force Report
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
F. Awards and Recognitions
Type
Subject
2. Memo #135-18: Recognition of Student-Athlete Successes
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
F. Awards and Recognitions
Type
Subject
3. Memo #136-18: Recognition of Outstanding Driver Performance
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
F. Awards and Recognitions
Type
G. Public Comment on Agenda Items
Subject
1. Public Comment on Agenda Items
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
G. Public Comment on Agenda Items
Type

The School Board encourages public participation at regular meetings. The order of business of any regular meeting shall include opportunities for the public to address the School Board as provided in School Board Policy 1110. Please refer to the policy for specific procedures for Public Hearings and the Public Comment portions of the agenda.

 

Following is the procedure by which the public may speak before the School Board:

 

Persons who have requested to offer comment on subjects germane to the services or policies of Chesterfield County Public Schools not a subject for a scheduled public hearing will be heard during the specified public comment period of the meeting.  Public comment will be conducted under the agenda topics "Public Comment on Agenda Items" and "Public Comment on Non-Agenda Items" at each regular School Board meeting at such time as the School Board determines in its meeting agenda development.  Persons wishing to speak are asked to notify the Clerk by 2:00 p.m. on the day of the meeting and to provide the specific subject of the schools-related comments to be offered. Individuals shall limit their comments to three minutes.  Individuals may not yield their time to other speakers. The Chairman may further limit the time allotted to speakers and the number of speakers in order to ensure the orderly conduct of the meeting and the conclusion of the meeting at a reasonable time. When limiting the number of speakers, the Chairman shall give priority to those who did not speak during the public comment period of the immediately previous meeting.

H. Superintendent's Report
Subject
1. Special Education Advisory Committee Annual Report
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
H. Superintendent's Report
Type
I. Action Items
Subject
1. Memo #131-18: Second Review and Adoption of Proposed Revisions to Current Policies
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
I. Action Items
Type
Subject
2. Memo #132-18: Approval of the 2019 Legislative Program
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
I. Action Items
Type
Subject
3. Memo #003-19: Matoaca Elementary School Construction Contract Award
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
I. Action Items
Type
Subject
4. Memo #005-19: Elementary School Redistricting for Old Hundred Elementary and Nearby Schools
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
I. Action Items
Type
Subject
5. Memo #008-19: Middle School CBG Expansion
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
I. Action Items
Type

This agenda item was added at 2:22 p.m. on January 4, 2019.

J. Items for Board Review
Subject
1. FY2019 - October - Expenditures vs. Appropriations
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
J. Items for Board Review
Type
Subject
2. FY2019 - November - Expenditures vs. Appropriations
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
J. Items for Board Review
Type

NOTE (Feb. 4, 2019): A revised version of this document can be found in the BoardDocs Library under "FY2019 Expenditures vs. Appropriations." The version found here remains unchanged from the version presented to the Board on Jan. 8, 2019.

Subject
3. Magisterial District Improvement Funds - FY2019
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
J. Items for Board Review
Type
Subject
4. Pre-K Updates
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
J. Items for Board Review
Type

The materials for this agenda item were revised at 10:44 a.m. on Jan. 4, 2019 as follows:

 

1) "Pre-K Update - October" was revised to correct an error in the Budget Expenditures Update chart on p. 4.

 

2) "Pre-K Update - November" was added.

Subject
5. Falling Creek Middle School Improvements – Design Task Order Change
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
J. Items for Board Review
Type
Subject
6. Assessment System Transition
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
J. Items for Board Review
Type
Subject
7. Update on Extracurricular Activities
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
J. Items for Board Review
Type
K. Public Comment on Non-Agenda Items
Subject
1. Public Comment on Non-Agenda Items
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
K. Public Comment on Non-Agenda Items
Type

The School Board encourages public participation at regular meetings. The order of business of any regular meeting shall include opportunities for the public to address the School Board as provided in School Board Policy 1110. Please refer to the policy for specific procedures for Public Hearings and the Public Comment portions of the agenda.

 

Following is the procedure by which the public may speak before the School Board:

 

Persons who have requested to offer comment on subjects germane to the services or policies of Chesterfield County Public Schools not a subject for a scheduled public hearing will be heard during the specified public comment period of the meeting.  Public comment will be conducted under the agenda topics "Public Comment on Agenda Items" and "Public Comment on Non-Agenda Items" at each regular School Board meeting at such time as the School Board determines in its meeting agenda development.  Persons wishing to speak are asked to notify the Clerk by 2:00 p.m. on the day of the meeting and to provide the specific subject of the schools-related comments to be offered. Individuals shall limit their comments to three minutes.  Individuals may not yield their time to other speakers. The Chairman may further limit the time allotted to speakers and the number of speakers in order to ensure the orderly conduct of the meeting and the conclusion of the meeting at a reasonable time. When limiting the number of speakers, the Chairman shall give priority to those who did not speak during the public comment period of the immediately previous meeting.

L. Superintendent's Remarks
Subject
1. Superintendent's Remarks
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
L. Superintendent's Remarks
Type
M. Announcements, Communications, and School Board Comments
Subject
1. Announcements, Communications, and School Board Comments
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
M. Announcements, Communications, and School Board Comments
Type
N. Adjournment
Subject
1. Adjournment
Meeting
Jan 8, 2019 - Business Meeting - 6 p.m.
Category
N. Adjournment
Type