On being called to order, the School Board will adjourn immediately into closed session in accordance with Section 2.2-3711 of the Virginia Freedom of Information Act, specifically subsections:
(2) the discussion of student disciplinary matters; and,
(4) protection of the privacy of individuals not related to public business.
The agenda was amended on Jan. 9, 2018 at 8:55 a.m. to include the addition of an item to be discussed during closed session.
The following minutes were added to the agenda on January 9th at 11:43 AM:
December 5, 2017 - Joint Board of Supervisors / School Board Legislator Meeting
December 12, 2017 - School Board Work Session
December 12, 2017 - School Board Business Meeting
The Recommended Action is to appoint Robert McDaniel as Clerk of the School Board, Elke Gibbs as Deputy Clerk, Dr. James Lane as Deputy Clerk, and Susan Newton as Deputy Clerk.
The Recommended Action calls for the Board to certify that they will enter into a corporate surety bond of $100,000 each from an approved national surety to bond the Clerk and Deputy Clerks.
In accordance with Paragraph C., Section 22.1-76, Code of Virginia, the Clerk and Deputy Clerks shall furnish a corporate surety bond conditioned upon the faithful performance and discharge of these assigned duties, in the amount of not less than $10,000, with the premium paid out of funds made available to the School Board.
Agent and Deputy Agents are authorized to sign contracts and are delegated authority to examine and approve claims.
The Recommended Action is to approve Christina Berta as Agent and Donald Fairheart as Deputy Agent.
The Board must certify that they will enter into a corporate surety bond of $100,000 each from an approved national surety to bond the Agent and Deputy Agents.
In accordance with Paragraph B, Section 22.1-22, Code of Virginia, the Agent and Deputy Agents shall furnish a corporate surety bond conditioned upon the faithful performance and discharge of these assigned duties in an amount fixed by the School Board, with the premium paid out of funds made available to the School Board.
The Recommended Action is to approve the 2018 School Board meeting calendar attached herein as "ATTACHMENT A - 2018 School Board Meeting Calendar."
Situations may occur when the Superintendent is out of the office at a time when his signature is needed. On such occasions, persons other than the Superintendent may be authorized by the school board to sign documents.
The State Department of Education must be notified of such Board action and the authorized signature must be on file in this department.
The recommendation is to authorize the following individuals to sign in absence of the Superintendent:
Christina Berta - Chief Financial Officer
Francine Bouldin - Executive Director of Human Resources & Employee Services
Donald Fairheart - Chief of Staff
Dr. John Gordon III - Chief of Schools
Nita Mensia-Joseph - Chief Operations Officer
Dr. Thomas Taylor - Chief Academic Officer
Dr. Joseph Tylus - Executive Director of Constituent Services & School Leadership
The Recommended Action is to approve the following individuals as the Superintendent's Designees to attend meetings in the Superintendent's absence:
Christina Berta - Chief Financial Officer
Francine Bouldin - Executive Director of Human Resources & Employee Services
Donald Fairheart - Chief of Staff
Dr. John Gordon III - Chief of Schools
Nita Mensia-Joseph - Chief Operations Officer
Dr. Thomas Taylor - Chief Academic Officer
Dr. Joseph Tylus - Executive Director of Constituent Services & School Leadership
The Recommended Action is to appoint John Erbach as the School Board representative for the MathScience Innovation Center.
The Recommended Action is to appoint Dr. Javaid Siddiqi as the School Board representative for the Governor’s School for Government and International Studies/Maggie Walker Foundation.
The Recommended Action is to appoint Rob Thompson as the School Board representative for the Appomattox Regional Governor’s School for the Arts and Technology.
The Recommended Action is to appoint Dr. Javaid Siddiqi as the School Board representative for the Metropolitan Education Research Consortium (MERC).
The Recommended Action is to appoint Rob Thompson as the School Board representative for the Chesterfield County Council of PTAs (CCCPTA).
The Recommended Action is to appoint Dianne Smith as the School Board representative for the Chamber Helping Achieve Meaningful Partnerships in Schools (CHAMPS) Committee.
The Recommended Action is to appoint Dianne Smith as the School Board representative for the Chesterfield Education Foundation.
The Recommended Action is to appoint Rob Thompson as the School Board representative for Communities in Schools.
The Recommended Action is to appoint Dr. Javaid Siddiqi as the School Board representative for CodeRVA.
The Recommended Action is to appoint Rob Thompson as the School Board representative for the Regional Special Education Advisory Council.
The Recommended Action is to appoint Carrie Coyner and Dianne Smith as the School Board representatives for the Policy Review Committee.
The Recommended Action is to appoint John Erbach and Dr. Javaid Siddiqi as the School Board representatives for the Board of Supervisors/School Board Audit and Finance Committee.
The Recommended Action is to appoint Carrie Coyner and Dr. Javaid Siddiqi as the School Board representatives for the Board of Supervisors/School Board Liaison Committee.
The Recommended Action is to appoint the following Board Members as School Board representatives to the School Board Advisory Committees:
Carrer and Technical Education Advisory Board - John Erbach
Citizens Budget Advisory Committee - Dianne Smith
Gifted Education Advisory Committee - Carrie Coyner
School Health Advisory Board - Carrie Coyner
Special Education Advisory Committee - Rob Thompson
The School Board encourages public participation at regular meetings. The order of business of any regular meeting shall include opportunities for the public to address the School Board as provided in School Board Policy 1110. Please refer to the policy for specific procedures for Public Hearings and the Public Comment portions of the agenda.
Following is the procedure by which the public may speak before the School Board:
Persons who have requested to offer comment on subjects germane to the services or policies of Chesterfield County Public Schools not a subject for a scheduled public hearing will be heard during the specified public comment period of the meeting. Public comment will be conducted under the agenda topics "Public Comment on Agenda Items" and "Public Comment on Non-Agenda Items" at each regular School Board meeting at such time as the School Board determines in its meeting agenda development. Persons wishing to speak are asked to notify the Clerk by 2:00 p.m. on the day of the meeting and to provide the specific subject of the schools-related comments to be offered. Individuals shall limit their comments to three minutes. Individuals may not yield their time to other speakers. The Chairman may further limit the time allotted to speakers and the number of speakers in order to ensure the orderly conduct of the meeting and the conclusion of the meeting at a reasonable time. When limiting the number of speakers, the Chairman shall give priority to those who did not speak during the public comment period of the immediately previous meeting.
The Agenda was updated on Jan. 9th at 3:10 p.m. to amend the resolution being presented to Mr. Pete Landergan.
The School Board encourages public participation at regular meetings. The order of business of any regular meeting shall include opportunities for the public to address the School Board as provided in School Board Policy 1110. Please refer to the policy for specific procedures for Public Hearings and the Public Comment portions of the agenda.
Following is the procedure by which the public may speak before the School Board:
Persons who have requested to offer comment on subjects germane to the services or policies of Chesterfield County Public Schools not a subject for a scheduled public hearing will be heard during the specified public comment period of the meeting. Public comment will be conducted under the agenda topics "Public Comment on Agenda Items" and "Public Comment on Non-Agenda Items" at each regular School Board meeting at such time as the School Board determines in its meeting agenda development. Persons wishing to speak are asked to notify the Clerk by 2:00 p.m. on the day of the meeting and to provide the specific subject of the schools-related comments to be offered. Individuals shall limit their comments to three minutes. Individuals may not yield their time to other speakers. The Chairman may further limit the time allotted to speakers and the number of speakers in order to ensure the orderly conduct of the meeting and the conclusion of the meeting at a reasonable time. When limiting the number of speakers, the Chairman shall give priority to those who did not speak during the public comment period of the immediately previous meeting.