1. Closed Session
Subject
1.01 Closed Session
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
1. Closed Session
Type

On being called to order, the School Board will adjourn immediately into closed session in accordance with Section 2.2-3711 of the Virginia Freedom of Information Act, in accordance with subsection (8), consultation with legal counsel employed by the school division regarding specific legal matters requiring legal advice.

2. Meeting Opening
Subject
2.01 Call to Order
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
2. Meeting Opening
Type

DRAFT MEMO

 

5120

Subject
2.02 Invocation
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
2. Meeting Opening
Type
Subject
2.03 Flag Salute
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
2. Meeting Opening
Type
3. Consent Agenda
Subject
3.01 Agenda Adoption
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
3. Consent Agenda
Type

The Agenda was updated on Nov. 3 at 12:08 p.m. to reflect the removal of an item for closed session.

 

Item 3.08 was updated on Nov. 3 at 2.12 p.m. to amend a labeling error in the file name of Attachment B.

 

Item 7.01 was updated on Nov. 4 at 10:27 a.m. to add a presentation and amend the name of the agenda item.  The Agenda was updated accordingly.

 

Item 3.05 was updated on Nov. 6 at 9:08 a.m. to to correct an erroneous separation date for one employee.

 

Item 4.03 was updated on Nov. 6 at 9:09 a.m. to align the Agenda Item name with the memo subject.  The Agenda was updated accordingly.

 

Item 10.04 -- Report on the Supplemental Retirement Program for Employees of Chesterfield County Public Schools -- was added to the Agenda on Nov. 8 at 10:23 a.m.  The Agenda was updated accordingly.

 

Item 10.04 was amended on Nov. 8 at 3:41 p.m. to correct the dates listed in the funding method table on p. 3 of the report.

Subject
3.02 Approval of the Minutes
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
3. Consent Agenda
Type
Subject
3.03 School Board Approval of the Superintendent's Designees to Attend Meetings and Sign Documents in the Superintendent's Absence
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
3. Consent Agenda
Type

The recommendation is to approve the following individual as the Superintendent's Designees to attend meetings and sign documents on the Superintendent's behalf when Dr. Lane is unavailable:

Subject
3.04 Resolution Recognizing "Fraud Awareness Week" in November
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
3. Consent Agenda
Type
Subject
3.05 Memo #084-17: Recommended Personnel Actions
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
3. Consent Agenda
Type
Subject
3.06 Memo #114-17: FY2018 - Acceptance of New Grants
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
3. Consent Agenda
Type
Subject
3.07 Memo #117-17: Request for Prior Year Reserves
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
3. Consent Agenda
Type
Subject
3.08 Memo #124-17: Appointment of Members to Advisory Committees
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
3. Consent Agenda
Type
4. Awards and Recognitions
Subject
4.01 Memo #118-17: Recognition of Staff Success
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
4. Awards and Recognitions
Type
Subject
4.02 Memo #119-17: Recognition of Student Success
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
4. Awards and Recognitions
Type
Subject
4.03 Memo #120-17: Recognition of School Success
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
4. Awards and Recognitions
Type
5. Public Comment on Agenda Items
Subject
5.01 Public Comment on Agenda Items
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
5. Public Comment on Agenda Items
Type

 

The School Board encourages public participation at regular meetings. The order of business of any regular meeting shall include opportunities for the public to address the School Board as provided in School Board Policy 1110. Please refer to the policy for specific procedures for Public Hearings and the Public Comment portions of the agenda.

 

Following is the procedure by which the public may speak before the School Board:

 

Persons who have requested to offer comment on subjects germane to the services or policies of Chesterfield County Public Schools not a subject for a scheduled public hearing will be heard during the specified public comment period of the meeting.  Public comment will be conducted under the agenda topics "Public Comment on Agenda Items" and "Public Comment on Non-Agenda Items" at each regular School Board meeting at such time as the School Board determines in its meeting agenda development.  Persons wishing to speak are asked to notify the Clerk by 2:00 p.m. on the day of the meeting and to provide the specific subject of the schools-related comments to be offered. Individuals shall limit their comments to three minutes.  Individuals may not yield their time to other speakers. The Chairman may further limit the time allotted to speakers and the number of speakers in order to ensure the orderly conduct of the meeting and the conclusion of the meeting at a reasonable time. When limiting the number of speakers, the Chairman shall give priority to those who did not speak during the public comment period of the immediately previous meeting.

6. Board Committee Reports
Subject
6.01 Board Committee Reports
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
6. Board Committee Reports
Type
7. Superintendent’s Reports
Subject
7.01 College and Career Readiness Month
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
7. Superintendent’s Reports
Type
Subject
7.02 K-5 STEAM Resource
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
7. Superintendent’s Reports
Type
8. Action Items
Subject
8.01 Resolution Recognizing the Chester YMCA for Its Service to Chesterfield County Public Schools
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
8. Action Items
Type
Subject
8.02 Memo #116-17: Adoption of 2018 Legislative Program
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
8. Action Items
Type
9. Discussion Agenda
Subject
9.01 Memo #115-17: First Review of Proposed Revisions to Policies and Regulations
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
9. Discussion Agenda
Type
Subject
9.02 Memo #123-17: First Review of Proposed Revisions to Policies and Regulations
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
9. Discussion Agenda
Type
Subject
9.03 Custodial Plan
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
9. Discussion Agenda
Type
Subject
9.04 Remaining Bond Referendum/CIP Projects/FY19 Budget Information
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
9. Discussion Agenda
Type
10. Items for Board Review
Subject
10.01 Magisterial District Improvement Funds
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
10. Items for Board Review
Type
Subject
10.02 CIS Update - Fundraising Strategies
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
10. Items for Board Review
Type
Subject
10.03 Financial Reports
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
10. Items for Board Review
Type
Subject
10.04 Report on the Supplemental Retirement Program for Employees of Chesterfield County Public Schools
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
10. Items for Board Review
Type
11. Public Comments on Non-agenda Items
Subject
11.01 Public Comments on Non-agenda Items
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
11. Public Comments on Non-agenda Items
Type

The School Board encourages public participation at regular meetings. The order of business of any regular meeting shall include opportunities for the public to address the School Board as provided in School Board Policy 1110. Please refer to the policy for specific procedures for Public Hearings and the Public Comment portions of the agenda.

 

Following is the procedure by which the public may speak before the School Board:

 

Persons who have requested to offer comment on subjects germane to the services or policies of Chesterfield County Public Schools not a subject for a scheduled public hearing will be heard during the specified public comment period of the meeting.  Public comment will be conducted under the agenda topics "Public Comment on Agenda Items" and "Public Comment on Non-Agenda Items" at each regular School Board meeting at such time as the School Board determines in its meeting agenda development.  Persons wishing to speak are asked to notify the Clerk by 2:00 p.m. on the day of the meeting and to provide the specific subject of the schools-related comments to be offered. Individuals shall limit their comments to three minutes.  Individuals may not yield their time to other speakers. The Chairman may further limit the time allotted to speakers and the number of speakers in order to ensure the orderly conduct of the meeting and the conclusion of the meeting at a reasonable time. When limiting the number of speakers, the Chairman shall give priority to those who did not speak during the public comment period of the immediately previous meeting.

12. Superintendent’s Remarks
Subject
12.01 Superintendent’s Remarks
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
12. Superintendent’s Remarks
Type
13. Announcements, Communications, and School Board Comments
Subject
13.01 Announcements, Communications, and School Board Comments
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
13. Announcements, Communications, and School Board Comments
Type
14. Adjournment
Subject
14.01 Adjournment
Meeting
Nov 8, 2017 - School Board Business Meeting - 6:00 p.m.
Category
14. Adjournment
Type