A. MEETING OPENING
Subject
1. Call to Order
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
A. MEETING OPENING
Type
Procedural

Temporary Chairman- Dr. Marcus J. Newsome, Superintendent of Schools, presiding.

Subject
2. Invocation
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
A. MEETING OPENING
Type
Procedural
Subject
3. Flag Salute
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
A. MEETING OPENING
Type
Procedural

The Manchester Middle School color guard from Manchester Middle School will lead the Pledge of Allegiance. They are under the direction of Sgt. Raymond Martin.

B. Consent Agenda
Subject
1. Agenda Approval
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
B. Consent Agenda
Type
Action (Consent)
Recommended Action
Approval of the agenda as presented or amended by prior announcement of the Clerk.

AGENDA

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. A School Board member may request that any item on the consent agenda be separated for School Board discussion and individual action during this portion of the agenda.
Subject
2. Acceptance of the Minutes
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
B. Consent Agenda
Type
Action (Consent)
Recommended Action
Acceptance of the minutes as presented or amended by prior announcement of the Clerk.

Minutes - December 8, 2015 - Work Session and Board Meeting

 

Minutes - December 11, 2015 - Closed Meeting and Quarterly Work Session

 

Minutes - January 5, 2016 - Closed Meeting - Discipline Hearing 

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. A School Board member may request that any item on the consent agenda be separated for School Board discussion and individual action during this portion of the agenda.
Subject
3. Memo # 1 Recommended Personnel Actions
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
B. Consent Agenda
Type
Action (Consent)
Recommended Action
It is recommended that the School Board approve the personnel actions listed and authorize the Superintendent to offer contracts, make assignments, approve appropriate salary placements in accordance with adopted salary scales or give appropriate notice of the action taken.

Memo # 1 Recommended Personnel Actions 

Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. A School Board member may request that any item on the consent agenda be separated for School Board discussion and individual action during this portion of the agenda.
Subject
4. Memo # 3 Acceptance of New Grants
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
B. Consent Agenda
Type

Memo # 3 Acceptance of New Grants

C. Election of Chairman
Subject
1. Election of Chairman
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
C. Election of Chairman
Type
Procedural

Nominations from the Board for the Election of Chairman of the School Board.

D. Election of Vice-Chairman
Subject
1. Election of Vice-Chairman
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
D. Election of Vice-Chairman
Type
Procedural
E. Appointment of Clerk and Deputy Clerks
Subject
1. Appointment of Clerk and Deputy Clerks
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
E. Appointment of Clerk and Deputy Clerks
Type

 

The Recommended Action is to appoint Deborah Salyer as Clerk of the School Board, Dr. Marcus Newsome as Deputy Clerk, and Susan Newton as Deputy Clerk.

 

 

F. Resolution to Bond Clerk and Deputy Clerks
Subject
1. Resolution to Bond Clerk and Deputy Clerks
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
F. Resolution to Bond Clerk and Deputy Clerks
Type
Procedural

The Recommended Action calls for the Board to certify that they will enter into a corporate surety bond of $100,000 each from an approved national surety.

 

In accordance with Paragraph C., Section 22.1-76, Code of Virginia, the Clerk and Deputy Clerks shall furnish a corporate surety bond conditioned upon the faithful performance and discharge of these assigned duties, in the amount of not less than $10,000, with the premium paid out of funds made available to the School Board.

G. Appointment of Agent and Deputy Agents
Subject
1. Appointment of Agent and Deputy Agents
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
G. Appointment of Agent and Deputy Agents
Type
Procedural

Agent and Deputy Agents are authorized to sign contracts and are delegated authority to examine and approve claims.

      

The Recommended Action is to approve Chris Sorensen as Agent and Robert Aylor as Deputy Agent.      

 

 

 

H. Resolution to Bond Agent and Deputy Agents
Subject
1. Resolution to Bond Agent and Deputy Agents
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
H. Resolution to Bond Agent and Deputy Agents
Type
Procedural

The Board must certify that they will enter into a corporate surety bond of $100,000 each from an approved national surety.

 

In accordance with Paragraph B, Section 22.1-22, Code of Virginia, the Agent and Deputy Agents shall furnish a corporate surety bond conditioned upon the faithful performance and discharge of these assigned duties in an amount fixed by the School Board, with the premium paid out of funds made available to the School Board.

I. Setting of Meeting Dates, Time and Place
Subject
1. Setting of Meeting Dates, Time and Place
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
I. Setting of Meeting Dates, Time and Place
Type
Procedural

The Chesterfield County School Board will meet as follows for the Calendar Year 2016:

 

January 12

January 22 — School Board Retreat

January 26

February 2 — Budget Work Session (6:00 p.m. at School Administration Building)

February 9

February 16 — Budget Work Session (6:00 p.m. at School Administration Building)

February 23

March 8 — Model County Government

March 22

April 15 — Quarterly Work Session

April 26

May 10

May 24

June 16

June 24 — Quarterly Work Session

July — no meetings

August 9

August 23

September 13

September 27

September 30 — Quarterly Work Session

October 13 (Thursday)

October 25

November 9 (Wednesday because Election Day is Tuesday, Nov. 8)

December 6

December 9 — Quarterly Work Session

 

Work sessions are scheduled prior to our regular meetings and begin at 4:00 p.m. at the School Administration Building, 9900 Krause Road, Chesterfield, Virginia. 

 

The regular meetings begin at 6:30 p.m. and are held at the Public Meeting Room, 10001 Iron Bridge Road, Chesterfield, Virginia.

 

Quarterly Work sessions generally begin at 10:00 a.m. and are held at the School Administration Building, 9900 Krause Road, Chesterfield, Virginia. 

 

If the place or time of a meeting is changed, the public will be notified.

J. Authorization of Signatures in Absence of Superintendent
Subject
1. Authorization of Signatures in Absence of Superintendent
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
J. Authorization of Signatures in Absence of Superintendent
Type
Procedural

Situations may occur when the Superintendent is out of the office at a time when his signature is needed.  
On such occasions, persons other than the Superintendent may be authorized by the school board to sign 
documents.  The State Department of Education must be notified of such Board action and the authorized 
signature must be on file in this department.
 
The recommendation is to authorize the following individuals to sign in absence of the Superintendent:       

 

Chris Sorensen           Assistant Superintendent for Business and Finance

 

Dr. Lyle Evans            Assistant Superintendent for Human Resources and  Administrative Services

 

Dr. Sharon Thomas    Chief Executive to the Superintendent

 

Donna Dalton             Chief Academic Officer
 

K. School Board Approval of the Superintendent’s Designee to Attend Meetings in the Superintendent’s Absence
Subject
1. School Board Approval of the Superintendent’s Designee to Attend Meetings in the Superintendent’s Absence
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
K. School Board Approval of the Superintendent’s Designee to Attend Meetings in the Superintendent’s Absence
Type
Procedural
L. Appointment of Petty Cash Administrator
Subject
1. Appointment of Petty Cash Administrator
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
L. Appointment of Petty Cash Administrator
Type
Procedural
M. Appointment of a Representative for Math-Science Innovation Center
Subject
1. Appointment of a Representative for Math-Science Innovation Center
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
M. Appointment of a Representative for Math-Science Innovation Center
Type
Procedural
N. Appointment of a Representative for the Governor’s School for Government and International Studies/ Maggie Walker Foundation
Subject
1. Appointment of a Representative for the Governor’s School for Government and International Studies/ Maggie Walker Foundation
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
N. Appointment of a Representative for the Governor’s School for Government and International Studies/ Maggie Walker Foundation
Type
Procedural
O. Appointment of a Representative for the Appomattox Regional Governor’s School for the Arts and Technology
Subject
1. Appointment of a Representative for the Appomattox Regional Governor’s School for the Arts and Technology
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
O. Appointment of a Representative for the Appomattox Regional Governor’s School for the Arts and Technology
Type
P. Appointment of a Representative for Metropolitan Education Research Consortium (MERC)
Subject
1. Appointment of a Representative for Metropolitan Education Research Consortium (MERC)
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
P. Appointment of a Representative for Metropolitan Education Research Consortium (MERC)
Type
Q. Appointment of Representatives to the Board of Supervisors/School Board Budget and Audit Committee
Subject
1. Appointment of Representatives to the Board of Supervisors/School Board Budget and Audit Committee
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
Q. Appointment of Representatives to the Board of Supervisors/School Board Budget and Audit Committee
Type
Procedural
R. Appointment of Representatives for Board of Supervisors/School Board Benefit Committee
Subject
1. Appointment of Representatives for Board of Supervisors/School Board Benefit Committee
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
R. Appointment of Representatives for Board of Supervisors/School Board Benefit Committee
Type
Procedural
S. Appointment of Representatives for Board of Supervisors/School Board Liaison Committee
Subject
1. Appointment of Representatives for Board of Supervisors/School Board Liaison Committee
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
S. Appointment of Representatives for Board of Supervisors/School Board Liaison Committee
Type
Procedural
T. Additional Appointments
Subject
1. Additional Appointments
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
T. Additional Appointments
Type
Procedural

Additional Appointments to Committees

U. Superintendent’s Report
Subject
1. Spirit of Giving
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
U. Superintendent’s Report
Type
Presentation
Goals

Spirit of Giving

Subject
2. Inclusive Schools Week
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
U. Superintendent’s Report
Type
Presentation
Goals

Inclusive Schools Week Update

V. Board Committee Reports
Subject
1. Board Committee Reports
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
V. Board Committee Reports
Type
Information
Goals
VISION: Create a better tomorrow.

Board members present the most recent committee reports.

W. Discussion Agenda
X. Public Comment (1 hour)
Subject
1. Public Comment
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
X. Public Comment (1 hour)
Type
Information
Goals
VISION: Create a better tomorrow.

The School Board encourages public participation at regular meetings.  The order of business of any regular meeting shall include opportunities for the public to address the School Board as provided in School Board Policy 1110Please refer to the policy for specific procedures for Public Hearings, Action Items and the Public Comment portion of the agenda.

 

Following is the procedure by which the public may speak before the School Board:         

  1. Persons wishing to be heard on action items must notify the Clerk’s office by 2:00 p.m. on the day of the meeting; they will be heard when each item is considered.
  1. Persons to be heard on non-agenda items will be heard during the specified section of the meeting.
  1. It is requested that an individual conduct his/her presentation in three minutes.
Y. Announcements, Communications and School Board Comments
Subject
1. Announcements, Communications and School Board Comments
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
Y. Announcements, Communications and School Board Comments
Type
Z. Adjournment
Subject
1. Adjournment
Meeting
Jan 12, 2016 - Regular School Board Meeting / 6:30 p.m.
Category
Z. Adjournment
Type
Procedural